Administrative Assistant III - ATRC

Colorado State University; United States; On-site; USD 51,000 - 62,000; Full time

Job summary

Colorado State University’s Accessibility Center leads and advances equitable access across the university by setting guidelines, standards, and best practices for accessibility and inclusion. It unites ATRC, Student Disability Center, and Accessible Media Production to provide access, accommodations, assistive technology, and digital accessibility resources for students, faculty, and staff.

The role focuses on office management, event logistics, outreach and training, and data management in a

Qualifications

• Three (3) years of administrative work experience in an office setting OR a combination of related education and/or administrative work experience equal to three years.
• If using education: transcripts must be attached with the application (combo of 2 years of education + one year admin work).

Responsibilities

• Coordinate daily administrative operations for the ATRC within the Accessibility Center, serving as the primary point of contact while managing communications, scheduling, office operations, assessment spaces, events, supplies, and development logistics.
• Coordinate and support ATRC meetings, outreach events, conferences, workshops, and other activities by managing logistics, reservations, vendors, materials, and related administrative functions.
• Education, Training, and Outreach – Develop and maintain accessible communications, websites, marketing materials, newsletters, and training resources that promote ATRC services and comply with WCAG 2.0 AA accessibility standards.
• Provide information, consultation, presentations, and training on assistive technology, accessibility resources, and ATRC services to students, faculty, staff, campus partners, and community stakeholders.
• Support outreach initiatives by responding to resource requests, participating in campus events, and onboarding and training student employees.
• Product and Data Management – Maintain assistive technology inventories, equipment loans, purchasing records, vendor information, and related documentation while coordinating maintenance and troubleshooting of assistive technology hardware and software.
• Maintain confidential client records, databases, surveys, and program data; monitor data integrity; prepare reports; and support program evaluation using systems such as Clockwork, Qualtrics, Microsoft Teams, and SharePoint.
• Training and Education – Coordinate staff training and professional development activities, including webinars, conferences, workshops, presentations, and the preparation of related training materials.
• Other duties as assigned.

Skills

Customer service

Written communication

Verbal communication

Conflict management

De-escalation

Supervisory skills

Attention to detail

Microsoft Office

Data management

Disability experience

State service experience

Education

Three years of administrative experience

Tools

Clockwork

Qualtrics

Microsoft Teams

SharePoint

Job description

Position Summary

The Accessibility Center, in alignment with Colorado State University’s land-grant mission, leads and advances equitable access across the university by setting institutional guidelines, standards, and best practices for accessibility and inclusion. Together, the Student Disability Center, Assistive Technology Resource Center, and Accessible Media Production unite to provide and enhance access, accommodations, assistive technology, digital accessibility, and campus-wide accessibility resources that serve individuals with disabilities and strengthen the broader community. Through collaboration, we proactively empower students, faculty, and staff to share responsibility for the integration of accessibility into all aspects of university life.

The application deadline is 11:59 pm on Monday, October 5th.

Essential Job Duties

• Office Management and Administrative Support – Coordinate daily administrative operations for the Assistive Technology Resource Center (ATRC) within the Accessibility Center, serving as the primary point of contact while managing communications, scheduling, office operations, assessment spaces, events, supplies, and professional development logistics.
• Coordinate and support ATRC meetings, outreach events, conferences, workshops, and other activities by managing logistics, reservations, vendors, materials, and related administrative functions.
• Education, Training, and Outreach – Develop and maintain accessible communications, websites, marketing materials, newsletters, and training resources that promote ATRC services and comply with WCAG 2.0 AA accessibility standards.
• Provide information, consultation, presentations, and training on assistive technology, accessibility resources, and ATRC services to students, faculty, staff, campus partners, and community stakeholders.
• Support outreach initiatives by responding to resource requests, participating in campus events, and onboarding and training student employees.
• Product and Data Management – Maintain assistive technology inventories, equipment loans, purchasing records, vendor information, and related documentation while coordinating maintenance and troubleshooting of assistive technology hardware and software.
• Maintain confidential client records, databases, surveys, and program data; monitor data integrity; prepare reports; and support program evaluation using systems such as Clockwork, Qualtrics, Microsoft Teams, and SharePoint.
• Training and Education – Coordinate staff training and professional development activities, including webinars, conferences, workshops, presentations, and the preparation of related training materials.
• Other duties as assigned.

Conditions of Employment

Applicants must be authorized to work in the United States without the need for visa sponsorship.

Pre-employment Criminal Background Check (required for new hires).

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials: Experience Only: Three (3) years of administrative work experience in an office setting OR Education and Experience: A combination of related education and/or administrative work experience in an office setting equal to three (3) years. If using Education: *Please note, unofficial or official transcripts must be attached with this application (combo of 2 years of education + one year of admin work)

Preferred Qualifications

• Experience working with individuals with disabilities.
• Demonstrated customer service skills.
• Written and verbal communication skills.
• Conflict Management and de-escalation skills.
• Supervisory skills.
• Attention to detail.
• Experience with Microsoft Office Suite (Word, Excel, Powerpoint) and data management tracking.
• Directly related state service.

Salary Range

$51,360 - $61,632

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service.

With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here.

Explore the additional perks of working at CSU here.

For the total value of CSU benefits in addition to wages, use our compensation calculator.

Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.