Human Resources Assistant

Colorado State University; United States; On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Full benefits

Potential hybrid in future

Job summary

Colorado State University is seeking a Human Resources Assistant for onboarding hourly staff, HR inquiries, and data management within the HCM system. The role reports to the College of Liberal Arts Senior HR Manager and collaborates with HR services, the Graduate School, and student employment to ensure policy compliance.

The position starts fully in-office with potential for future hybrid work and may support additional campus HR teams, reinforcing CSU's mission and commitment to confidential,

Qualifications

• Two years of HR or administrative experience, or a combination of related education and experience.
• Education and/or HR experience may substitute for required years of experience.

Responsibilities

• Respond to routine HR questions and escalate complex issues.
• Oversee onboarding for student hourly, graduate, and non-student hourly hires; advise hiring managers; manage postings; enter data into HCM; initiate background checks; process I-9s; monitor time entry; offboard students.
• Coordinate recruitment activities: postings, applicant workflow, interviews, search documentation, and compliance with hiring procedures.
• Track onboarding and personnel records; assist with faculty promotion dossiers; maintain employee records.
• Process personnel transactions in HCM; track and audit leave records; communicate leave balances and procedures; handle complex leave issues.
• Perform special projects as needed.

Skills

Excellent communication

Interpersonal skills

Microsoft Office

SharePoint

HRIS

Education

Two years HR/administrative experience OR related education/experience

Tools

Microsoft Office Suite

SharePoint

HRIS

Job description

Position Summary

The Human Resources Assistant is responsible for a variety of HR related duties such as hiring and onboarding all student and non-student hourly employees; providing administrative search support for job requisitions and postings; entering and tracking leave in the HCM system; processing, tracking, and maintaining personnel information and records; responding accurately to general HR inquiries while ensuring strict confidentiality; and providing back-up HR support to our existing HR team.

This position liaises with other HR services, the Graduate School, and student employment to ensure compliance with university, state, and federal regulations and policies.

This position formally reports to the College of Liberal Arts Senior HR Manager.

Successful candidates will be highly organized, detail-oriented team-players with a strong internal customer-service focus.

This position will start fully in-office and may have the option to be hybrid in the future.

This role may primarily serve the College of Liberal Arts and will have the opportunity to support additional campus human resources teams.

The College of Liberal Arts is a community of arts, humanities, and social science scholars who create and extend knowledge and artistry that develops reflective citizens and confident leaders.

At Colorado State University, the Division of Human Resources supports employees and leaders across the university throughout the employee experience.

Our work helps CSU attract, develop, engage, and retain the people who advance the university’s mission of teaching, research, service, and extension.

We are continuing to strengthen how HR works across CSU by building a more connected HR experience, creating greater clarity and consistency, growing our HR community, and evolving how we work to meet the university’s future needs.

Learn more about the Division of Human Resources, our work, and the values that guide how we serve CSU at: https://hr.colostate.edu/about-hr/our-values/.

This posting will close at 11:59 p.m. on Monday, October 5th.

Job Duties

Support employees, supervisors, and applicants by responding timely to routine HR questions and escalating complex issues.

Oversee processes for all student hourly, graduate student, and non-student hourly new hire appointments, including collaborating with and advising hiring managers, creating job postings, submitting information into HCM system, initiating background checks, processing new hire data such as I‑9s, onboarding new hires, advising leaders on supervision tasks, monitoring time entry in the HCM, and offboarding students.

Coordinate and support recruitment activities, including posting positions, managing applicant workflow, coordinating interviews, maintaining search documentation, and ensuring compliance with university hiring procedures.

Track all onboarding processes for assigned unit employees, assist with tracking contract or continuing faculty promotion eligibility, assist faculty promotion dossier compilations, back-up key manager, monitoring and maintain employee personnel files and electronic records in accordance with university and regulatory requirements.

Process personnel transactions and appointment updates in HCM system. Track, enter, and audit employee leave records; communicate with employees and supervisors regarding leave balances and procedures; escalated complex leave issues.

Special projects and or other duties as needed.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Minimum Qualifications

• Experience: Two (2) years of HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data. OR Education and Experience: A combination of related education and/or HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data, equal to two (2) years. If using Education: Please note, unofficial or official transcripts must be attached with this application.

Preferred Qualifications

• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Sharepoint, and a Human Resources Information System (HRIS)
• Detail-oriented and highly-organized Experience maintaining confidential information.
• Ability to work effectively in a fast-paced, deadline-driven environment
• Displays a customer service-oriented approach including the ability to establish and maintain positive working relationships throughout the organization.
• Professional experience in higher education.
• Higher education degree
• Related state service experience.

Salary Range

Salary Range $44,376 - $57,696 + Full Benefits Employee Benefits

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service.

With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

For the total value of CSU benefits in addition to wages, use our compensation calculator.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

About CSU

Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.

Notes

Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid, articulated business reason. The selection process for State Classified positions may include exam(s) and/or interview(s) that require candidates to appear in person, at the candidate’s own expense. Pertinent updates to your application status can be obtained by logging into your candidate account. Salary is commensurate with relevant experience and/or education and will be determined in accordance with State Classified compensation policies. For Current or Former Employees of the State of Colorado: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range, based on completed years in your current class series as of June 30. All current and former State employees must ensure that their entire work history within the State Classified System, including at Institutions of Higher Education, is included in the application so that time-in-series can be accurately calculated.