Human Resources Assistant

McGregor AMASA; Cleveland (OH); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health/HSA

Dental

Vision

403b Matching Retirement plan

Employer paid Life Insurance

Optional Voluntary Life coverage

STD

LTD

Critical Illness

Accident coverage

Paid Time Off

Sick Time

Paid Holidays

Job summary

McGregor AMASA is seeking an HR Assistant to provide administrative and operational support to the HR Department, assisting recruitment, onboarding, employee relations, HR records, compliance, and engagement while promoting a positive employee experience and culture.

This role requires strong communication, organization, confidentiality, and customer service skills to handle routine HR inquiries, maintain personnel files, support onboarding, and assist with performance reviews and HR reporting.

Qualifications

• High school diploma or GED required.
• Associate’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Equivalent education and experience may be considered.
• Healthcare, senior living, long-term care, hospice, or nonprofit experience preferred.
• Strong communication, organization, customer service, and confidentiality skills required.

Responsibilities

• Assist with recruitment, including job postings, application review, interview scheduling, candidate communication, and recruitment records.
• Coordinate pre-employment requirements, including background checks, drug screenings, references, employment verification, and required documentation.
• Coordinate new hire orientation and onboarding and serve as a key HR contact for new employees.
• Prepare employment documents, including offer letters, job changes, and separation documentation.
• Respond to routine employee and leader questions regarding HR policies and procedures.
• Support employee engagement, recognition, wellness, and culture initiatives.
• Maintain accurate personnel files, HRIS information, and confidential employee records.
• Process employee changes, including transfers, promotions, status changes, and terminations.
• Assist with compliance related to FLSA, FMLA, ADA, EEO, OSHA, and applicable healthcare requirements.
• Track employee licenses, certifications, background checks, health screenings, and required education.
• Assist with performance reviews, introductory evaluations, HR reporting, audits, and regulatory surveys.
• Prepare HR metrics related to recruitment, turnover, retention, vacancies, and workforce trends.
• Support HR projects and process improvement initiatives.
• Perform other duties and special projects as assigned.

Skills

Communication skills

Organization

Confidentiality

Customer service

Education

High school diploma or GED

Associate's degree in HR/Business Administration/Healthcare Administration

Tools

HRIS systems

Job description

Position Summary

The Human Resources Assistant provides administrative and operational support to the HR Department and serves as a resource to employees, leaders, and applicants. This position supports recruitment, onboarding, employee relations, HR records, compliance, and employee engagement while promoting a positive employee experience and organizational culture.

• Assist with recruitment, including job postings, application review, interview scheduling, candidate communication, and recruitment records.
• Coordinate pre-employment requirements, including background checks, drug screenings, references, employment verification, and required documentation.
• Coordinate new hire orientation and onboarding and serve as a key HR contact for new employees.
• Prepare employment documents, including offer letters, job changes, and separation documentation.
• Respond to routine employee and leader questions regarding HR policies and procedures.
• Support employee engagement, recognition, wellness, and culture initiatives.
• Maintain accurate personnel files, HRIS information, and confidential employee records.
• Process employee changes, including transfers, promotions, status changes, and terminations.
• Assist with compliance related to FLSA, FMLA, ADA, EEO, OSHA, and applicable healthcare requirements.
• Track employee licenses, certifications, background checks, health screenings, and required education.
• Assist with performance reviews, introductory evaluations, HR reporting, audits, and regulatory surveys.
• Prepare HR metrics related to recruitment, turnover, retention, vacancies, and workforce trends.
• Support HR projects and process improvement initiatives.
• Perform other duties and special projects as assigned.

Qualifications

• High school diploma or GED required.
• Associate’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Equivalent education and experience may be considered.
• Healthcare, senior living, long-term care, hospice, or nonprofit experience preferred.
• Strong communication, organization, customer service, and confidentiality skills required.

Physical Requirements

This position primarily works in an office environment and requires prolonged sitting, computer use, occasional standing, walking, bending, and lifting to 25 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Benefits

• Health/HSA, Dental, Vision, 403b Matching Retirement plan, Employer paid Life Insurance, optional Voluntary Life coverage, STD, LTD, Critical Illness and Accident coverage. Paid Time Off, Sick Time and Paid Holidays.

Equal Opportunity Employer

McGregor is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.