Human Resources Assistant

The Chronicle Of Higher Education, Inc.; City of Hudson (NY); On-site; USD 30,686 - 43,704; Full time

Benefits offered by this job

Health insurance options

TIAA retirement plans

Generous vacation, sick, and personal‑

And more benefits

Job summary

Bard College seeks a full-time Human Resources Assistant to support a busy HR office in Annandale-on-Hudson, NY. The role focuses on front desk duties, file maintenance, onboarding support, and confidential inquiries while contributing to a welcoming workplace.

The successful candidate will have HR office experience, strong communication skills, and the ability to multi-task in a fast-paced environment, with a commitment to diversity and excellent service.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Two years’ experience in an HR office.
• Proficiency with Google Suite and MS Office; ability to learn new platforms.
• Ability to use discretion with confidential matters.
• Strong written and verbal communication and attention to detail.
• Strong customer service skills and welcoming environment commitment.

Responsibilities

• Monitor HR email account and answer phone calls in a professional manner.
• Greet all visitors and direct them to the appropriate staff member.
• Maintain and update employee files and online directory.
• Track signed appointment letters and manage new hire paperwork, including E-verify, NY New Hire and I-9s, Welcome Letters, Direct Deposits and Emergency Contacts.
• Track completion of online trainings.
• Act as gatekeeper for office, using discretion to refer matters to appropriate staff.
• Maintain record retention/destruction log and transition list.
• Employment verifications.
• Background checks.
• Assist Benefit Manager as needed.
• Manage job postings and website maintenance.
• Other duties as assigned.

Skills

Two years HR experience

Discretion with confidential matters

Strong written and verbalcommunication

Customer service skills

Ability to multitask

Attention to detail

Education

Associate’s degree

Bachelor degree preferred

Tools

Google Suite

MS Office

Job description

Bard College, a liberal arts college on the Hudson River, is a private institution working in the public interest.

Bard College seeks a full-time Human Resources Assistant fora busy HR office. Duties include but are not limited to: answeringphones, greeting walk-ins, answering general HR questions,maintaining employee files, assisting with new hires, and providinggeneral office support for the HR department.

This is a full‑time, non‑exempt, 12 month per year positionreporting to the Director of Human Resources. The successfulcandidate will excel at working in a community that is broadlydiverse with regard to race, ethnicity, socioeconomic status,gender, nationality, sexual orientation and religion.

About Bard:

Bard College’s main campus is in Annandale-on-Hudson, N.Y., with1,900 undergraduate students; the College also includes multiplegraduate programs. The 1,000-acre campus sits along the HudsonRiver and offers the Fisher Performing Arts Center, and HesselMuseum of Art, and is the home of the Bard Prison Initiative, thelargest college-degree-granting prison education program in theU.S. The Bard Network also includes several Bard High School EarlyColleges across the country as well as international campuses andpartnerships. Bard College is a private institution working in thepublic interest. Bard faculty and staff lead their students byexample, building upon the existing network of boundary-breakingprograms focused on rethinking who can and should be included in aliberal arts education.

Essential Duties:

• Monitor HR email account and answer phone calls in aprofessional manner
• Greet all visitors and direct them to the appropriate staffmember
• Maintain and update employee files and update on-linedirectory
• Track signed appointment letters and manage new hire paperwork,including E-verify, NY New Hire and I9’s, Welcome Letters, DirectDeposits and Emergency Contacts
• Track completion of online trainings
• Act as gatekeeper for office, able to use independentdiscretion to answer questions and refer matters to appropriatestaff person when necessary
• Maintain record retention/destruction log and transitionlist
• Employment verifications
• Background checks
• Assist Benefit Manager as needed
• Manage job postings and website maintenance
• Other duties as assigned

Required Knowledge, Skills, and Abilities:

• Associate’s degree required, Bachelor degree preferred
• Two years’ experience in an HR office setting
• Proficiency with Google Suite and MS Office; ability to learnnew platforms and software
• Ability to use discretion with confidential matters
• Strong computer and organizational skills
• Ability to multitask and remain focused throughinterruptions
• Strong written and verbal communication skills and attention todetail are essential
• Strong customer service skills
• Demonstrated commitment to providing a welcoming environmentfor all employees

Compensation:

$27/hour

This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factorsincluding but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview:

We are pleased to offer our full-time employees an excellentbenefit package which includes multiple health insurance options;TIAA retirement plans; generous vacation, sick, and personal time;and more. To learn more about employee benefits and eligibility atBard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement:

Bard is an equal-opportunity employer, and we welcome applications from those who contribute to our diversity. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age,sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

AA/EOE