Human Resources Assistant

SCTCA; California; On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Paid Holidays

Medical, Dental & Vision

401(k) Match

Generous Vacation & Sick

Job summary

The Southern California Tribal Chairmen's Association (SCTCA) is hiring a Human Resources Assistant to support the HR Director and team in Pala, CA. The role covers front desk duties, general HR tasks, event coordination, and office communications to keep HR operations running smoothly.

This full-time, in-person position requires strong Microsoft Office skills, excellent communication, and a commitment to confidentiality. Compensation starts at $20/hour DOE with a robust benefits package.

Qualifications

• High School Diploma or GED with four years of admin experience, or an Associate's degree with two years in a secretarial/administrative role.
• Valid California Driver's License with driving record acceptable to SCTCA's insurance.
• Proficient with Microsoft Office and able to maintain confidentiality; detail oriented and organized.
• Knowledge of Indian history, culture, and politics a plus.

Responsibilities

• Screen calls, greet visitors, and direct them to the right person.
• Serve as first point of contact for HR inquiries and route appropriately.
• Provide excellent customer service to employees, vendors, and visitors.
• Maintain HR bulletin board and office calendar; manage confidential information.
• Coordinate company-wide events, meetings, and trainings including venue contact, room setup, meals, and attendance tracking.
• Prepare and break down conference rooms for interviews and trainings; support staff coverage as needed.
• Assist with maintaining maintenance requests and office supplies; distribute cards monthly.

Skills

Customer service

Microsoft Office

Communication skills

Confidentiality

Organizational skills

Reception duties

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Human Resources Assistant

Location: Pala, CA

Application Deadline: Open until filled (Early applications encouraged)

Compensation: Minimum of $20/hour. DOE

• *Paid Holidays
• *Rich Medical, Dental & Vision
• *Generous Vacation & Sick
• *401(k) Match

Status: Full Time/Regular position

WE ARE AN ORGANIZATION THAT VALUES IN-PERSON COLLABORATION AND INTERACTION, SO WE DO NOT OFFER ANY REMOTE POSITIONS.

Job Summary

This position exists to provide front line administrative support to the Human Resources Director and other staff members of the Human Resources Department. Assist in all general aspects of the SCTCA Human Resources Department, including maintaining the daily flow of office operations, event planning assistance, clerical duties, inter-office and companywide communication, receptionist duties, and providing excellent customer service to employees, vendors, and visitors.

Essential Functions

1. Screen departmental incoming phone calls, greet visitors and sort mail, then direct them to the right person.
2. First point of contact for HR/employee inquiries of all types and route appropriately.
3. Provide exceptional customer service to employees, vendors, applicants, etc.
4. Responsible for maintaining office confidentiality by being the front line of staff and controlling access beyond the lobby.
5. Help coordinate companywide events, meetings, and trainings including, contacting venues, directing room setup, ordering meals, and tracking attendance.
6. Set up and break down of conference room for interviews, orientations, trainings, etc.
7. Responsible for maintaining HR bulletin board and office calendar.
8. Maintain, track, and ensure completion of maintenance requests.
9. Receive and deliver HR department mail.
10. Maintain a safe and clean employee break room area, kitchen, and office supply area.
11. Responsible for distributing staff birthday and anniversary cards on a monthly basis.
12. Responsible for creating and managing monthly HR contest.
13. Prepare morning and afternoon coffee for the office.
14. Assist with staff coverage in other departments as needed.
15. Other projects and responsibilities may be added at the company's discretion.

Job Requirements and Qualifications

Education: High School Diploma or GED and four (4) years' work experience in a secretarial/administrative role. Or, an Associate's degree plus two (2) years' work experience in a secretarial/administrative role.

Certificates & Licenses: Valid California Driver's License with driving record acceptable to SCTCA's insurance.

Knowledge Requirements: Strong computer skills. Proficient in working with Microsoft Office including Word, Excel, Outlook and PowerPoint. Ability to maintain confidentiality. Must be detail oriented and possess strong organizational skills. Knowledge of Indian history, culture, and politics a plus.

Physical: Typically requires sitting for extended periods of time. Lifts and moves objects on occasion weighing up to 25 pounds. Primarily an indoor office environment.

Conditions of Employment: Candidates are required to successfully complete required background check, including Live Scan, and drug screening.

Other Information

In addition to the essential duties listed above the HR Assistant is expected to:

1. Communicate regularly with supervisor about department issues. Must possess excellent communication skills both orally and in writing.
2. Demonstrate efficient time management and prioritizes workload daily.
3. Demonstrate tact and a high level of professionalism due to the sensitive and highly confidential nature of the position.
4. Consistently report to work on time prepared to perform the duties of the position.
5. Flexible schedule may be required depending on workload and office schedule.

About Our Company

The Southern California Tribal Chairmen's Association (SCTCA) is a multi-service non-profit corporation established in 1972 for a consortium of 25 federally-recognized Indian tribes in Southern California. The primary mission of SCTCA is to serve the health, welfare, safety, education, cultural, economic and employment needs of its tribal members and enrolled Indians in the San Diego County urban areas. A board of directors comprised of tribal chairpersons from each of its member Tribes governs SCTCA.

SCTCA IS AN "AT-WILL" EQUAL OPPORTUNITY EMPLOYER WITH NATIVE AMERICAN PREFERENCE

To be considered under Native American Preference, you must submit verification of Tribal affiliation with your application.