Human Resources Assistant

Kanner & Pintaluga; Boca Raton (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Wage

Paid Time Off, Holidays, Bereavement,

401K Retirement Savings Plan with Firm

Group Medical/Dental/Vision Plans

Employer-Covered Supplemental Benefits

Voluntary Supplemental Benefits

Annual Performance Reviews

Job summary

Kanner & Pintaluga in Boca Raton, FL, is seeking a motivated HR Assistant to support the HR team with daily administrative tasks and project work. The role includes onboarding coordination, employee communications, file updates, and policy inquiries.

The position requires an associates’ degree or 2+ years in HR, proficiency with Microsoft Office, and ability to handle a heavy workload in a fast-paced environment. This is a full-time on-site role with comprehensive benefits.

Qualifications

• Associates’ Degree or 2+ years in Human Resources.
• Experience with HRIS is a plus.
• Proficient in Microsoft Office Suite.
• Experience with data-entry functions.
• Ability to manage a heavy workload in a fast-paced environment.
• Ability to communicate with co-workers effectively and efficiently.

Responsibilities

• Follow-up with employees when PTO/PPL Leave procedures are not followed.
• Coordinate flowers delivery to employees as needed.
• Upkeep the flower delivery spreadsheet.
• Update employee files as needed.
• Send out Birthday Month emails after CHRO approval.
• Send new hire packets to employees joining the firm.
• Assist in onboarding: preparing offer letters, coordinating first day, ensuring all paperwork is completed.
• Answer questions regarding company policies and procedures.
• Scan questionnaires of new hires into the system and Create fobs for new employees.
• Deactivate and replace FOBS.
• Send departure emails to administrative teams.
• Perform other related duties as assigned.

Skills

Data entry

Communication

Time management

Education

Associates’ Degree or 2+ years HR experience

Tools

HRIS software

Microsoft Office Suite

Job description

Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southern United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages.

Position Summary

The HR assistant will enhance the departments’ efficiency by assisting members of the HR team with day-to-day administrative tasks and/or individual projects as assigned. In addition, the HR Assistant assists attorneys and staff with administrative-related questions and issues.

Essential Job Functions

• Follow-up with employees when PTO/PPL Leave procedures are not followed.
• Coordinate flowers delivery to employees as needed.
• The assistant will also upkeep the flower delivery spreadsheet.
• Responsible for updating the employee files as needed.
• Responsible for sending out the B-Day Month Emails after review and approval of the CHRO.
• Responsible for sending new hire packets to employees joining the firm.
• Assisting in the onboarding process, which includes:
• Preparing offer letters,
• Coordinating with the new hires for their first day
• Ensuring all necessary paperwork is completed
• Answering questions regarding to company policies and procedures.
• Responsible for scanning questionnaires of new hires into the system.Create fobs for new employees.
• Responsible for the deactivation and replacement of FOBS.
• Responsible for sending employee departure emails to our administrative teams.
• Perform other related duties as assigned.

Experience/Requirements

• Full-time, 8:00 am to 5:00 pm, M-F.
• Associates’ Degree or 2 or more years with experience in Human Resources or professional experience.
• Experience using a HRIS software is a plus.
• Experience using computers and performing data-entry functions.
• Proficient in Microsoft Office Suite.
• Ability to manage a heavy workload in a fast-paced environment.
• Ability to communicate with co-workers effectively and efficiently.

Firm Benefits

The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive):

• Competitive Wage
• Paid Time Off, Holiday, Bereavement, and Sick Time
• 401K Retirement Savings Plan with Firm match
• Group Medical/Dental/Vision Plans
• Employer-Covered Supplemental Benefits
• Voluntary Supplemental Benefits
• Annual Performance Reviews

Equal Opportunity Statement

Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time — in its sole discretion. Employment is at will.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.