Human Resources and Safety Coordinator

Baker Group; Cedar Rapids (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Baker Group in Cedar Rapids, IA is seeking a Human Resources and Safety Coordinator to support onsite HR and safety operations. This role focuses on onboarding, benefits, compliance, and data accuracy to sustain consistent service across teams.

The ideal candidate will have an associate degree and at least 3 years in HR or safety administration, preferably with construction or union exposure. Strong MS Office and HRIS experience are expected.

Qualifications

• Associate degree in HR, Business, Safety, or related field.
• Minimum 3 years of HR, safety administration, or administrative support.
• Experience in construction or union environments preferred.
• Familiarity with Workers’ Compensation processes.
• Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with HRIS/HCM systems (ADP Workforce Now preferred).
• Familiarity with safety training platforms and compliance tracking systems.
• Experience with Bluebeam or similar PDF tools is a plus.
• Strong attention to detail and confidentiality.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and operate in a dynamic environment.
• Proactive mindset with strong organizational skills.
• Ability to build partnerships across all levels of the organization.

Responsibilities

• Coordinate onboarding for union and non-union team members for in-office and job sites.
• Support time records collection and payroll inputs accuracy.
• Assist with recruiting, interview coordination, and intern program support.
• Support employee engagement activities and ESOP events.
• Provide benefits support, including open enrollment assistance.
• Assist with background checks, drug screenings, and insurance documentation.
• Provide technical support for HRIS/HCM systems and maintain data flow.
• Track training certifications and third-party credentialing.
• Coordinate safety training programs using ClickSafety, Gatefeed, Training Vault, ISN, AVETTA.
• Monitor CEUs, schedule safety meetings and training sessions.
• Coordinate drug and alcohol testing for hires and job sites.

Skills

Verbal communication

Written communication

Multitasking

Organizational skills

Confidentiality

Education

Associate degree in HR/Business/Safety

Tools

ADP Workforce Now

Microsoft Office Suite

Bluebeam

PerformYard

EOS (Bloom)

Safety training platforms

HRIS/HCM systems

Job description

Baker Group is seeking a Human Resources and Safety Coordinator to support HR and safety operations at its Cedar Rapids, IA location (onsite). In this role, you will help keep people programs running smoothly while supporting a workplace culture that emphasizes safety, engagement, and consistent service across teams.

Responsibilities

• Coordinate onboarding for union and non-union team members for both in-office roles and job site assignments.
• Support time record collection and verification to help ensure accurate payroll inputs.
• Assist with recruiting efforts, including interview coordination and intern program support.
• Support employee engagement initiatives such as ESOP events, recognition events, flu shot clinics, and resource groups.
• Provide benefits support, including open enrollment assistance.
• Assist with background checks, drug screenings, and tracking of required insurance documentation.
• Provide technical support for HRIS/HCM systems and help maintain HR data flow.
• Track and manage training certifications and third-party credentialing.
• Coordinate and track safety training programs using ClickSafety, Gatefeed, Training Vault, and third-party platforms such as ISN and AVETTA.
• Monitor certification expirations and continuing education requirements, including CEUs.
• Schedule safety meetings and training sessions.
• Conduct and coordinate drug and alcohol testing for new hires, job sites, and post-accident needs.
• Maintain safety supplies and manage PPE inventory.
• Assist with tracking and submitting boot and safety glasses reimbursements.
• Support safety communications through the intranet and other internal platforms.
• Assist Safety Managers and Specialists with administrative needs, including performance management tracking in PerformYard.
• Support coordination of EOS (Bloom) meetings and collaborate with HR and Safety teams to support consistent service delivery.

Requirements

• Associate degree in HR, Business, Safety, or a related field, or equivalent experience.
• Minimum 3 years of experience in HR, safety administration, or administrative support.
• Experience in construction or union environments preferred.
• Familiarity with Workers’ Compensation processes.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with HRIS/HCM systems (ADP Workforce Now preferred).
• Familiarity with safety training platforms and compliance tracking systems.
• Experience with Bluebeam or similar PDF tools is a plus.
• Strong attention to detail and a commitment to confidentiality.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and operate effectively in a dynamic environment.
• Proactive mindset with strong organizational skills.
• Ability to build partnerships across all levels of the organization.

Tools and Technology

• ClickSafety, Gatefeed, Training Vault, ISN, AVETTA, CEUs
• HRIS/HCM systems, ADP Workforce Now
• PerformYard, EOS (Bloom)
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Bluebeam

Work Environment and Physical Requirements

• Prolonged periods of sitting at a desk, working on a computer, and participating in remote meetings.
• Ability to lift 10 pounds occasionally.
• Occasional travel to job sites for onboarding new team members or other needs, plus monthly visits (1–2 times) to the Ankeny location.

Equipment

• Laptop Computer