Human Resources and Finance Assistant

Southern Environmental Law Center; Charlottesville (VA); Hybrid; USD 59,000 - 65,000; Full time

Benefits offered by this job

Relocation reimbursement

Job summary

Southern Environmental Law Center seeks a Human Resources and Finance Assistant to join our Charlottesville, VA office, supporting HR and Finance functions with confidentiality and accuracy. The role reports to the Director of Human Resources with a dotted line to Finance, and requires strong MS Office and Acrobat skills.

We offer a hybrid schedule with up to two remote days per week and a focus on diversity and inclusion.

Qualifications

• Bachelor’s degree or equivalent; at least 1 year in a professional office setting.
• High proficiency with Word, Excel (formulas), and PDF workflows in Acrobat.
• Strong organization, attention to detail, and ability to manage confidential information.
• Excellent written and verbal communication; ability to work across teams.
• Discretion, initiative, and reliability in a hybrid environment.

Responsibilities

• Administer HR and Finance tasks, including onboarding, payroll related items, and invoicing.
• Maintain HRIS records, privacy standards, and confidential documents.
• Coordinate meetings, take minutes, and support interdepartmental projects.
• Assist with year-end processes, training coordination, and benefits administration.
• Organize Finance documents and support vendor coordination and reporting.

Skills

Microsoft Word

Excel formulas

Adobe Acrobat

Organization

Attention to detail

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

The Southern Environmental Law Center(SELC)is seeking aHuman Resources and Finance Assistantin ourCharlottesville, VAoffice. This individual will join ourHuman Resourcesteam and report to ourDirector of Human Resources with a dotted line to the Director of Finance.TheHuman Resources and Finance Assistantwillprimarily function as support for the Human Resources department with recurring tasks in support of Finance operations.This is an excellent opportunity to joina highly successful, nationally recognized organization that is effectively addressing some of the mostpressing and challenging environmental issues throughout the South and the nation.

The ideal candidate will be task-orientedwith the abilityto think critically and work efficiently while taking direction andmaintainingdiscretion. This position has accessto confidentialHuman Resources and Finance informationandrequiressuccessful completion of a criminal background check.

SELC has a hybrid work model that offers employees flexibility to workremotely up totwo days per week.This is a full-time,non-exemptpositionwith a 3-year term limit.

Primary Responsibilities:

• Administer workers’ compensationpolicy;tracking andmaintainrequired provider panel postings.
• Support employee benefits administration, including open enrollment and anniversary appreciation program coordination.
• Assistwith payroll-related processes, including transportation incentives, reimbursements, and payroll adjustment tracking.
• Coordinate onboarding and offboarding activities, including pre-hire paperwork and collaboration withtheITdepartment.
• Compile and distribute employee communications and staff updates.
• Maintain employee records and process personnel changes within thehuman resources information system (HRIS).
• Respond to employment verification requests andsupportHR document management.
• Track required compliance training, labor law postings, and HR compliance deadlines.
• Coordinate HR training initiatives, interview scheduling, candidate travel, and other departmental projects.
• Work withthe APCoordinator to process HR related invoices.
• Create andmaintainproject codesand ensure records areaccurateand consistent across accountingsystems, time-trackingsystems, andothertrackingfiles.
• Schedule internal and external meetings and take minutes, as necessary.
• Organize andmaintainFinance documents in SharePoint.
• Provide light administrative support to theDirector of Human Resources and theDirector of Finance.
• Assistwith year-end processes, surveys, Board subcommittee support, and other administrative functions as needed.

Required Qualifications:

• Minimum 1 year of work experiencein a professional office setting.
• Bachelor’s degree or equivalent combination of education and experience.
• High levelofproficiencywith Microsoft Office applications, including advanced word processing in Word,formattingand formulas in Excel.
• Proficiencyin Adobe Acrobat across a range of functions, including editing, combining, compressing, and organizing PDF documents.
• Excellent organizational skills and strong attention to detail, with a commitment to doing work carefully and completely.
• Proactively seeks out new knowledge and adapts quickly to new tasks and environments.
• Highly dependable, punctual, and able to manage time effectively and prioritize under tight deadlines.
• Upholds strict privacy standards and protects sensitive information.
• Demonstrated ability to take initiative, follow through independently, and adapt to different working styles and levels of direction across multiple teams.
• Strong verbal and written communication skills, including the ability to clearly convey information, actively listen, and build relationships with colleagues grounded in respect.
• Cheerful outlook and enthusiasm for both Human Resources and Finance related tasks.

Desired Qualifications:

• A genuineinterest in and commitment to helping SELC create and fosteran equitableand inclusive workplace thatwelcomes people from acrossthe rich racial and cultural diversity of our region.

About SELC:

The Southern Environmental Law Center is one of the nation’s most powerful defenders of the environment, rooted in the South. With a longtrack record, SELC takes on the toughest environmental challenges in court, in government, and in our communities to protect our region’s air, water, climate, wildlife, lands, and people. Nonprofit and nonpartisan, the organization has a staff of250, including more than 160 legal and policy experts and advocates. Headquartered in Charlottesville, VA, SELC has offices in Asheville, Atlanta, Birmingham, Chapel Hill, Charleston, Nashville, Richmond, and Washington, DC.

At our core, we are place-based, rooted in our region, and connected with the communities and clients we serve. We believe inan equitableand inclusive workplace that welcomes people from across the rich racial and cultural diversity of our region and values diverse perspectives. We approach our work with the highest level of integrity, holding ourselves tohigh standardswith an emphasis on honesty, accountability, and thoughtfulness. We value collaboration and camaraderie, realizing we are strongest when we work together and knowing that everyone has a critical role to play. We strive for impact through a strategic, bold, pragmatic, and ambitious outlook that is dedicated to achieving powerful results. We believe in these values and in the power of SELC. We hope you consider joining us. Learn more athttps://www.selc.org/.

SELC offers salaries competitive withother leading environmental nonprofits nationally and provides an excellent benefits package.The wage range for this full-time and non-exempt position is $28.13/hour – $31.11/hour, based on experience. The annualized equivalent isapproximately $58,500– $64,700, assuming full-time hours.Actual placement within the range will depend on factors such as relevant experience, education, skills, and internal equity considerations.For more details about our benefits package, please visitourCareers page .

All employeesare required toresidein our region. SELCwill providerelocationreimbursementup to a specific dollar amountfor thoserelocatingat least 50 miles from their current primary residence.

SELC is an Equal Opportunity Employer committed to fostering an inclusive workplace environment.We are eager to welcome new team members who share this commitment. Qualifiedindividualsof all backgrounds are strongly encouraged to apply.