Human Resources Analyst

Irvine Ranch Water District (IRWD); Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Irvine Ranch Water District (IRWD) is seeking a journey level Human Resources Analyst to support recruitment, benefits, HRIS, and training programs within a large, service-oriented public agency in Orange County, California. The role emphasizes analytical tasks, policy interpretation, and confidential HR work.

The district operates in a public utility environment, serving a diverse community with a focus on efficiency, employee development, and policy compliance.

Qualifications

• Recruitment and Selection: plan materials, screen applications, coordinate with hiring managers, and monitor background checks.
• Benefits Administration: coordinate medical/dental/vision and other benefits, manage billing, open enrollment, and educate employees.
• HRIS Administration: manage bi-weekly HRIS processing, implement pay/benefit changes, and generate HRIS reports.
• Training & Development: identify and coordinate training, oversee in-house programs, and support training administration.
• Research & Reporting: conduct research, analyze data, prepare reports and present findings to management.

Responsibilities

• Recruitment and Selection: plan materials, screen applications, coordinate with hiring managers, and monitor background checks.
• Benefits Administration: coordinate medical/dental/vision and other benefits, manage billing, open enrollment, and educate employees.
• HRIS Administration: manage bi-weekly HRIS processing, implement pay/benefit changes, and generate HRIS reports.
• Training & Development: identify and coordinate training, oversee in-house programs, and support training administration.
• Research & Reporting: conduct research, analyze data, prepare reports and present findings to management.

Job description

The Human Resources Analyst is the journey level class in the professional human resources series. Assignments require knowledge, expertise, experience, and skills in a broad range of professional personnel administration areas, independence, initiative, and the ability to perform complex and difficult analytical tasks related to a broad range of assignments. The work requires creativity and resourcefulness to accomplish goals and objectives. Incumbents are required to exercise judgment in interpreting established guidelines, policies, memoranda of understanding, goals, and objectives and in applying concepts, plans, and strategies. Incumbents in these confidential classifications regularly and independently complete assignments in a variety of human resources functions or may be assigned to support one human resources specialty area. This class is distinguished from Senior Human Resources Analyst in that the latter is responsible for technical and functional supervision of lower-level human resources staff and is capable of performing the most complex duties assigned to the department.

ESSENTIAL DUTIES

• Recruitment and Selection: This category involves planning and developing recruitment materials, screening applications, and coordinating with hiring managers throughout the recruitment process. It also includes overseeing the background and reference check process, scheduling post-offer medical examinations, and participating in employee orientation and onboarding programs. Additionally, it involves developing assessment tools, evaluating results, and maintaining applicant records.
• Benefits Administration: This includes coordinating a variety of benefits programs such as medical, dental, vision, life, voluntary insurance plans, disability, leaves, and retirement plans. It also involves preparing and reconciling billing for various benefits, participating in the planning and implementation of open enrollment, and developing and distributing benefits plan descriptions and promotional materials. Counseling employees regarding benefit plan coverage, eligibility, and claims procedures is also a key duty.
• HRIS Administration: This entails managing and overseeing bi-weekly HRIS processing to ensure accurate implementation of pay and benefit changes. It includes preparing salary and benefit system updates and collaborating with IT staff to ensure the efficient functioning of the HRIS. Additionally, it involves assisting with departmental and district-wide information needs and developing and disseminating information reports from the HRIS system.
• Training & Development: This focuses on identifying and coordinating training programs and career development opportunities. It may involve coordinating in-house training programs or overseeing technical staff who handle the administrative tasks related to training activities and programs. Research & Reporting: This includes conducting research, analyzing data, and preparing written and statistical reports on various HR administrative, operational, and policy issues. It involves analyzing alternatives, making recommendations, discussing findings with management, and preparing reports of study conclusions. Additionally, it includes developing oral presentations and updating written directives, memoranda of understanding, guidelines, and policies.

THE DISTRICT

Irvine Ranch Water District has established itself as a progressive, values-driven agency with an international reputation for its leading-edge water recycling program, water use efficiency practices, water banking, urban water treatment, energy management, and overall exemplary services to its customers. IRWD provides high-quality, reliable drinking water, non-potable water, sewage collection, and urban runoff treatment services to an increasingly diverse daytime population of nearly 634,000 residents, workers, students, and others. IRWD provides services to its customers through 125,000 water, and 120,000 sewer services and recycled water connections. IRWD serves the entire City of Irvine and portions of Costa Mesa, Lake Forest, Newport Beach, Orange, Tustin, and unincorporated Orange County.

THE COMMUNITY

Serving several communities in central Orange County, Irvine Ranch Water District (IRWD) encompasses approximately 181 square miles. IRWD extends from the Pacific Coast to the foothills, with elevations ranging from sea level to 3,200 feet. Orange County is a semi-arid region with a mild climate and an average annual rainfall of 12 to 13 inches. With a population over 3 million, Orange County is the third largest county in California and one of the largest in the United States. Orange County is known for its numerous tourist attractions, cultural opportunities, Mediterranean climate, beautiful beaches, and large wilderness and natural areas. The County is a leading California business center and home to some of the nation’s leading companies in the biotechnical, medical, electronic, computer, information, video gaming, cosmetic, clothing, finance, and other fields.