Human Resources Administrator

City of Lincoln; Upland (CA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

EAP

401(k) Company Match

Paid Vacations

Job summary

The City of Lincoln seeks an HR Administrator to provide comprehensive HR support under the HR Director. The role covers LOA/FMLA administration, HRIS maintenance, employee records, and benefits support, with an emphasis on confidentiality and organized, detail-oriented work.

Responsibilities include HR administration, benefits coordination, compliance, reporting, and general support to the HR team. Excellent communication and multitasking are essential in this on-site role.

Qualifications

• Excellent HR administration and records management skills.
• Confidentiality and discretion required for employee data.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and respond professionally to staff.

Responsibilities

• Administer day-to-day HR duties including LOA and FMLA administration.
• Maintain employee records and HRIS data (UKG) and respond to inquiries.
• Support benefits administration and payroll-related changes.
• Assist with compliance, reporting, and employee relations.

Job description

• Base Pay $25.00 - $30.00 / Hour

Position Summary

The Human Resources Administrator provides comprehensive administrative and operational support for the Human Resources department under the direction of the HR Director. This position is responsible for day-to-day HR administration, Leave of Absence (LOA) and FMLA administration, HRIS maintenance, employee records, and benefits support, employee relations, compliance, and other HR-related functions. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and can effectively manage multiple priorities while providing professional and responsive support to employees and managers.

Essential Functions of the Position

LEAVE OF ABSENCE / FMLA ADMINISTRATION

• Administer Leave of Absence programs, including FMLA and other applicable company, federal, and state leaves.
• Manage leave requests from initial notification through return-to-work.
• Track employee leave, required documentation, eligibility, deadlines, intermittent leave, and return-to-work requirements.
• Coordinate FMLA certifications, recertifications, designation notices, and related documentation.
• Communicate with employees, managers, payroll, benefits, and HR leadership regarding leave status and required actions.
• Maintain accurate and confidential LOA and FMLA records.
• Assist with ADA accommodation processes and other protected leave requirements.
• Provide employees and managers with information regarding leave policies, procedures, and documentation requirements.

HR ADMINISTRATION

• Perform daily HR administrative duties, including maintaining personnel files, processing employee changes, preparing HR documents, and responding to employee inquiries.
• Maintain accurate employee information and records within UKG and other HRIS platforms.
• Process employee status changes, transfers, promotions, terminations, and personal information updates.
• Prepare HR reports, spreadsheets, correspondence, audits, and other documentation.
• Maintain confidential personnel and employment records in accordance with company policies and applicable requirements.
• Assist with HR policies, procedures, compliance, reporting, and recordkeeping.

BENEFITS

• Support benefits administration and employee benefit inquiries.
• Coordinate leave information with payroll and benefits to ensure accurate processing.
• Assist with employee status changes that impact payroll and benefits.

EMPLOYEE RELATIONS & COMPLIANCE

• Maintain appropriate confidentiality and documentation throughout employee relations processes.
• Assist with compliance related to FMLA, ADA, EEO, FLSA, Workers’ Compensation, DOL requirements, and company policies.
• Maintain accurate HR data and reporting related to absenteeism, turnover, leave, and other workforce metrics.

GENERAL HR SUPPORT

• Provide administrative support to the HR Director and HR team on special projects and initiatives.
• Assist with improving HR processes, procedures, documentation, and employee communications.
• Perform other HR administrative duties as assigned.

BENEFITS:

• Medical Insurance, Dental HMO/PPO, Vision, Basic and Voluntary Life, and Voluntary Accident.
• Employee Assistance Program (EAP)
• 401 (k) Retirement Plan- Company match
• Paid Vacations

This job description does not imply that the listed duties are the only responsibilities of an employee in this position. Employees may be asked to perform additional tasks as needed to ensure adequate coverage of the workload. Furthermore, employees must follow any job-related instructions and complete any other duties assigned by their supervisor. This job description does not constitute an employment agreement between the employer and the employee and may be changed by the employer as organizational needs and job requirements of the job change.