Human Resources Administrator

Gemline; Lawrence (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Gemline, headquartered in Massachusetts, seeks a Human Resources Administrator to support the HR team in day-to-day activities and employee engagement. The role focuses on onboarding, HRIS data entry, and cross-functional support in a manufacturing-focused environment.

Reporting to the Senior Manager of Human Resources, you will assist with scheduling, postings, and records management while maintaining confidentiality and a high level of professionalism.

Qualifications

• 1–3 years HR or administrative experience, manufacturing environment preferred.
• Onsite in Lawrence, MA facility 5 days per week.
• Proficient in Microsoft Office; ADP Workforce Now experience a plus.

Responsibilities

• Reviews HR inquiries and informs stakeholders of deliverables.
• Supports employees in all departments for general HR questions.
• Processes onboarding and scheduling (interviews, engagement activities).
• Manages job postings (LinkedIn, Indeed).
• HRIS data entry and records management; generates HR reports.

Skills

Communication

Analytical

Organizational

Multitasking

Tools

Microsoft Office

ADP Workforce Now

Job description

Founded in 1958, Gemline is a multi-award-winning consumer products supplier servicing the $27B promotional products industry and is recognized as one of the largest and most respected companies in its industry. Ranked as the 12th largest supplier in revenues industrywide by the Advertising Specialty Institute, Gemline offers a diverse product portfolio that includes bags, backpacks, headwear, umbrellas, luggage, drinkware, electronics, stationery, writing instruments, gourmet foods, lifestyle gifts, and more. In addition to its 12 in-house developed brands, Gemline partners with 34 renowned global consumer brands, including Ahead™, American Tourister®, Anker®, Cool Gear®, CORKCICLE®, Cuisinart®, Hartmann®, High Sierra®, Igloo®, iLive®, MiiR®, Moleskine®, New Balance®, Osprey®, Paper Mate®, Samsonite®, Sharpie®, Timbuk2®, Yankee Candle® and more.

Gemline is widely recognized for its high-quality products, innovative design, retail brand portfolio, responsible business practices and exceptional customer service. The company has deep expertise in design, product engineering & development, CI/Lean, factory oversight, compliance and global sourcing diversification, and is an industry leader in sustainably made products. Its business model makes the process seamless and efficient for distributor partners, creating a strong B2B2B experience.

At Gemline, community is at the core of the company’s purpose, "We Promote Community," which shapes the company’s culture, influences product design, and drives its commitment to creating a positive global impact. Guided by its betterwayTM corporate social responsibility efforts, Gemline focuses on bettering people and the environment. In 2024, the company became both a globally certified B Corporation and registered Massachusetts B Corporation, reinforcing its dedication to balancing purpose and profit.

Gemline has been recognized as one of the Greatest Companies to Work For on multiple occasions, and most recently in 2025 by PPAI, a leading industry association. "Pride in People, Pride in Product" is more than a motto at Gemline, it is a way of life. The company’s associates play a crucial role in delivering an exceptional customer experience, guided by strong foundational values of trust, integrity, humility, diversity, community, and truth. Gemline's success reflects its associates' success, and its culture thrives on collaboration, initiative, continuous problem-solving, safety, and respect for people.

Headquartered in Lawrence, Massachusetts, Gemline operates an integrated light manufacturing facility and distribution center, along with a secondary overflow warehouse, also in Lawrence. Additionally, the company operates a global technical center in Southern China that manages supply chain functions across Asia, including product development, sourcing, quality assurance, compliance, and logistics. It also has two sourcing offices in Vietnam and India. With approximately $140 million in annual revenue and 500 employees worldwide, Gemline is poised for continued growth.

THE ROLE

We are seeking a Human Resources Administrator for our Human Resources Team. This person will be responsible for embodying the Gemline Culture while focused on executing various administrative tasks and responsibilities. Reporting to the Senior Manager, Human Resources, this role plays an important part in ensuring smooth day-to-day HR processes and employee support over various areas.

KEY RESPONSIBILITIES

• Reviews shared HR Inboxes daily and informs stakeholders of deliverables.
• Supports employees in all departments for general HR inquiries.
• Distributes mail to functional areas.
• Greets visitors and employees as needed at Gemline office.
• Assists team with processing orders for employee giveaways, including shipping for remote employees.
• Assists team with scheduling (ex: onboarding sessions, interviews, engagement activities).
• Manages job postings for team (LinkedIn, Indeed).
• Organizes applicant resumes into folders for HRBPs.
• Submits new hire background checks.
• Available to be onsite to support employee engagement events.
• HRIS data entry (ex: new hires, employee changes, ad-hoc payroll items).
• Uploads records and employee documentation to HRIS.
• Creates HRIS reports as needed by HR team and other function area leaders.
• Maintains HR vendor list and invoice processing.
• Participates in all continuous improvement activities, including idea generation.
• Other tasks and deliverables as assigned by management.

REQUIREMENTS

• 1 – 3 years HR or administrative experience, manufacturing environment preferred (internship experience will be considered).
• Ability to be onsite 5 days per week at Lawrence, MA facility.
• Ability to flex schedule for early morning meetings (ad-hoc throughout the year).
• Proficient in Microsoft Office suite.
• ADP Workforce Now or other HRIS experience a plus.
• Excellent communication, analytical, and organizational skills required.
• Must be able to multi-task.
• Ability to handle sensitive information in a confidential & mature manner.
• Collaborative & ability to work cross-functionally.
• Flexible, high adaptability to change as daily direction can fluctuate.

IMPORTANT NOTICE: Our Company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official website under the careers section (https://www.gemline.com/s/careers).