Human Resources Administrative Professional

SCR; Saint Cloud (MN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Profit sharing 5–10%

Health Insurance

Free Dental Insurance

Vision Insurance

Life Insurance

Voluntary Benefits

401(k) Retirement Savings

Paid Time Off & Holidays

Job summary

SCR, a family-owned Midwest leader in refrigeration and HVAC, is seeking an experienced HR Administrative Professional in Minnesota. You will maintain employee records, support payroll and benefits administration, coordinate recruiting and onboarding, and ensure data integrity in HR systems.

The role demands high organization, confidentiality, and the ability to thrive in a fast-paced environment. Join a safety-first, people-focused team with strong profit sharing, excellent health benefits,

Qualifications

• Minimum of 5 years of administrative experience; HR/payroll/benefits preferred.
• Strong computer skills including Outlook, Word, Excel, and Teams.
• Experience with HRIS, payroll, or enterprise software preferred.
• Ability to maintain confidential information with discretion.
• Excellent organizational and multitasking abilities.

Responsibilities

• Maintain employee records and time-off requests.
• Support payroll and benefits administration.
• Coordinate recruiting, onboarding, and new-hire paperwork.
• Prepare HR reports and maintain HR databases.
• Assist with compliance and policy updates.
• Respond to employee inquiries regarding benefits and PTO.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Customer service

Independent and team work

Education

High school diploma or equivalent

Associate's degree in HR or Business (preferred)

Tools

Microsoft Office

HRIS / payroll software

Job description

About SCR:

SCR has been family-owned and operated since 1957 and is the Midwest's leader in commercial refrigeration, HVAC, building automation, and food service design, installation, and maintenance. Serving Minnesota, Wisconsin, North Dakota, South Dakota, Iowa, and beyond, we've built a reputation for quality, reliability, and service excellence.

At SCR, our employees are more than a team, they're family. We provide opportunities for personal and professional growth, because we know that happy employees create happy customers.

Our Core Values:

Perseverance / Integrity / Family / Stability / Competency

People and Safety:

At SCR, we believe safety isn't just about rules; it's about people. Our culture of safety is the foundation of how we work. From the field to the office, it is a shared responsibility and a priority at every level of our organization.

Why our team loves working at SCR (Straight from our employees!)

• Family-like culture where you are known, not a number
• We are trusted by ownership
• Awesome bosses
• Leaders who work alongside you
• Co-workers become friends
• Generous profit sharing (5-10%)
• Great medical benefits (SCR pays 90% of employee coverage)
• FREE dental coverage
• Generous paid vacation, holidays, and sick time
• Technology-driven, cutting-edge company
• Strong reputation in the community
• Collaborative, team-oriented environment
• Flexible workplace that supports work-life balance
• Fun, highly anticipated annual Christmas party
• Career growth opportunities

Job Summary:

The HR Administrative Professional provides administrative and operational support to the Human Resources team by maintaining employee records, supporting payroll and benefits administration, coordinating recruiting and onboarding activities, and ensuring accurate data management. This role maintains compliance with company policies, regulatory requirements, and recordkeeping standards. The ideal candidate is highly organized, detail-oriented, maintains confidentiality, and thrives in a fast-paced environment.

Roles and Responsibilities:

• Print, scan, file, and maintain employee time-off requests and related documentation.
• Track employee vacation and paid time off (PTO) balances.
• Respond to employee inquiries regarding vacation and PTO balances.
• Enter new hire information into company software and other applicable HR systems.
• Complete benefits cost center coding and maintain related records.
• Conduct routine benefits audits to ensure accuracy of employee enrollments and deductions.
• Assist with benefits administration and employee benefit-related inquiries.
• Scan, file, organize, and maintain employee personnel records in accordance with company policies and retention requirements.
• Coordinate and schedule candidate phone screens, interviews, and other recruiting activities.
• Assist with onboarding activities, including preparation and collection of new hire paperwork.
• Prepare and process employment verification requests.
• Assist with the distribution, collection, and tracking of employee communications, acknowledgements, and policy updates.
• Maintain and track employee licenses, certifications, credentials, training records, and other required compliance documentation.
• Prepare, update, and maintain HR reports, spreadsheets, and employee databases.
• Ensure the accuracy and confidentiality of employee records and HR information.
• Provide administrative support for employee events, training programs, and HR initiatives.
• Assist with payroll and HR administrative tasks as assigned.
• Support compliance efforts related to federal, state, and company requirements.
• Maintain inventory of HR forms and office supplies.
• Assist with special projects, audits, and departmental initiatives as needed.
• Comply with all company safety policies, procedures, and applicable regulations while maintaining a safe, clean, and professional work environment. Promptly report hazards, incidents, and unsafe conditions to help protect employees, customers, and company property.
• Perform other duties as assigned by supervisor.

Minimum Requirements:

• Minimum of 5 years of administrative experience required; human resources, payroll, or benefits administration experience preferred.
• Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Experience working with HRIS, payroll, benefits, or enterprise software systems preferred.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Ability to maintain confidential and sensitive information with professionalism and discretion.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively as part of a team.
• Valid driver's license

Preferred Requirements:

• High school diploma or equivalent required; Associate's degree in Human Resources, Business Administration, or a related field.

Physical Requirements:

• Prolonged periods of sitting and working at a computer.
• Regular use of office equipment, including computers, printers, scanners, telephones, and copiers.
• Ability to communicate effectively in person, over the phone, and through electronic communication.
• Ability to move throughout the office and access various departments and work areas.
• Frequent reaching, handling, keyboarding, and repetitive hand movements.
• Ability to bend, stoop, kneel, and reach to retrieve and file documents.
• Visual ability to read printed materials, computer screens, and detailed documentation.

Perks of Joining Our Team:

• People First. Always. We support and invest in our team.
• Annual Profit Sharing: Eligible employees receive 5-10% profit sharing each year based on company performance.
• Health Insurance: Excellent, high-quality medical coverage with multiple plan options to fit your needs.
• Free Dental Insurance: SCR covers 100% of dental premiums for employees and their families.
• Vision Insurance: Affordable vision coverage for employees and families.
• Company-Paid Life Insurance: SCR provides life insurance coverage for employees and all their dependents.
• Voluntary Benefits: A wide range of optional benefits including life insurance, disability coverage, accident and critical illness plans, identity protection, and more so you can tailor your coverage to your needs.
• Retirement Savings: 401(k) Retirement Savings.
• Paid Time Off & Holidays: Competitive PTO allowance plus paid holidays.

EEO/AA/M/F/Vets/Disabled