Human Resources & Administrative Coordinator

Blue River PetCare; Chicago (IL); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Flexible & Health Spending Accounts

Paid Time Off (PTO)

Employee Assistance Program (EAP)

Discounted gym memberships

Childcare discounts

Job summary

Blue River PetCare in Chicago is seeking an HR & Administrative Coordinator to support daily operations in Human Resources with a focus on Learning & Development. The role requires on-site presence four days a week. Responsibilities include coordinating employee lifecycle processes, maintaining accurate records, and assisting with training programs. The ideal candidate is detail-oriented and has a customer-service mindset, with proficiency in Microsoft Office. Benefits include health insurance, PTO, and an annual bonus program.

Qualifications

• Ability to handle sensitive information with discretion.
• Proficiency with workplace technology and business systems.
• Basic experience with expense tracking coordination tools.

Responsibilities

• Support daily operations of the HR function with a focus on L&D.
• Assist with training program coordination and delivery.
• Serve as primary point of contact for office operations.

Skills

Strong organizational and time management skills

High attention to detail

Customer-service mindset

Clear and professional communication

Education

Equivalent combination of education, training, and experience

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

This position is based in the Chicago corporate office and requires on-site presence four days per week.

The HR & Administrative Coordinator supports daily operations of the Human Resources function, with a strong focus on Learning & Development (L&D) coordination and employee lifecycle support. This role partners closely with the Development & Training Specialist to help deliver engaging, consistent, and scalable training programs across the organization.

This position serves as primary on-site coordinator for day-to-day corporate office operations, maintaining an organized, welcoming, and efficient workplace environment.

This role is ideal for a detail-oriented, service-driven professional who enjoys coordinating programs, supporting employee growth, and contributing to positive employee experience.

Essential Duties and Responsibilities:

HR Support (80%)

HR General

• Coordinate key employee lifecycle processes: onboarding, internal changes, and offboarding, ensuring timely and accurate execution
• Coordinate employee milestone and recognition initiatives, including tracking eligibility, supporting fulfillment, and assisting with communications
• Maintain accurate employee records, organizational charts, and directories within HR systems
• Provide administrative support for HR programs, including engagement activities and internal communications
• Serve as a point of contact for general HR questions and direct inquiries to appropriate team members as needed
• Maintain HR documentation and support process consistency
• Serve contact for general HR and recruiting coordination, including interview scheduling, candidate communication, and pre-employment steps
• Provide general administrative support to HR team as needed
• Collaborate with and provide support to Development & Training Specialist in program design, delivery, and evaluation
• Prepare, edit, and polish training presentations and related material for in-person and virtual delivery
• Present portions of training content or company updates
• Coordinate scheduling of training programs, workshops, and vendor-led sessions
• Facilitate select sessions: orientation, small group workshops, introductory training topics
• Support onboarding training to ensure consistent employee experience across departments
• Maintain and update corporate training calendar, ensuring all sessions, workshops, and deadlines are clearly tracked and communicated
• Maintain training records, content libraries, and L&D documentation
• Collect training participation data and feedback to support reporting and program improvements
• Research and recommend external learning resources (e.g., Udemy, Coursera, industry partners) to supplement company programs
• Assist employees and managers with IDP (Individual Development Plan) logistics and available resources

Office Administration (20%)

• Serve as primary point of contact for daily office operations, supplies, workplace readiness, guest support, and general administrative coordination
• Draft and distribute internal office communications
• Coordinate conference rooms, meeting logistics, and Town Hall scheduling
• Maintain office calendars and shared spaces (e.g., break room boards, key dates)
• Support office functionality by coordinating maintenance requests and vendor services
• Own inventory management and ordering of office supplies, snacks, beverages, and workplace materials to ensure office remains fully stocked and operational
• Assist with equipment coordination, storage, and record management
• Coordinate routine office upkeep, including weekly fridge audits and equipment repair scheduling
• Manage incoming mail and package distribution
• Support document preparation and shipping processes
• Support basic budget tracking and expense coordination (administrative level only)
• In partnership with Accounts Payable, manage vendor invoice processes, including bi-weekly check runs, attachment preparation, and coordination of payment logistics
• Coordinate visitor access and guest logistics
• Assist with catering and in-office events
• Support general office needs and occasional errands as required
• Maintain and update break room calendars with key dates (e.g., birthdays, holidays) to foster positive workplace culture
• Support badge access and office security processes
• Assist with safety coordination and compliance activities
• Assist with updating office procedures and documentation
• Support small projects and cross-functional initiatives as assigned

Requirements

Skills

• Strong organizational and time management skills
• High attention to detail with ability to manage multiple tasks
• Customer-service mindset with a proactive approach
• Ability to handle sensitive information with discretion
• Clear and professional written and verbal communication

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Proficiency with workplace technology and business systems, with the ability to quickly learn and navigate new platforms independently
• Familiarity with scheduling tools and basic systems (HRIS exposure a plus, not required)
• Basic experience with expense tracking or coordination tools preferred

Education Requirements:

• Equivalent combination of education, training, and experience will be considered

Physical Requirements:

• Ability to perform office-based tasks, including data entry and frequent communication via email and phone
• Capability to move within office to access supplies, equipment, and workstations
• Occasionally lifts and moves equipment or supplies weighing up to 15 pounds

Supervision: None

Compensation and Benefits

Salary Range:$24-26 per hour

Blue River PetCare team members are eligible to participate in the discretionary annual bonus program.

Blue River PetCare offers the following benefits:

• Health, Dental, and Vision Insurance
• Flexible & Health Spending Accounts
• Disability, Life Insurance, and Critical Illness Coverage
• Retirement plans with company match
• Paid Time Off (PTO), Holidays, and Bereavement
• Employee Assistance Program (EAP)
• Pet Perks with industry vendor partners, including deals on insurance, preventatives, food, and supplies
• Chicago CTA Transit Program Benefits
• Discounted gym memberships for local Chicago team members
• Childcare discounts with KinderCare
• Exclusive travel, entertainment, and retail discounts
• Hybrid and remote opportunities

Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry.

Job Information

Title Human Resources & Administrative Coordinator