Human Resources Administrative Assistant

STIIIZY; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

STIIIZY is seeking a detail-oriented Administrative Assistant to support their Employee Relations team in a dynamic environment. This role is perfect for someone eager to enter HR and grow in a fast-paced company, handling various administrative tasks and ensuring smooth operations.

Benefits

Paid Vacation Time

Health, Dental, and Vision Insurance

401k with generous employer match

Employee discounts on products and services

Qualifications

• 2 years of experience as an administrative assistant or office clerk is preferred.
• Ability to maintain confidentiality.
• Strong problem-solving skills.

Responsibilities

• Assist with organizing and maintaining employee relations documentation.
• Manage ticketing inbox and appointment scheduling.
• Support ER-related initiatives and manage reimbursements.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

High School Diploma

Tools

MS Office

Job description

Are you hyper-organized, detail-oriented, and thrive in a fast-paced environment where staying on track matters? We’re looking for a reliable Administrative Assistant to support our growing Employee Relations team. This role is ideal for someone eager to break into HR, learn quickly, and grow with a high-impact team in a hyper-growth company. If inefficiency drives you nuts and you pride yourself on being the glue that keeps things running smoothly, we want to hear from you!

Key Responsibilities:

• Assists with drafting, organizing, and maintaining confidential & accurate employee relations documentation, communications, and office policy SOPs
• Organize and schedule appointments
• Manage the ticketing inbox as the first point of contact for internal and external inquiries, ensuring timely responses or proper assignments, while monitoring team performance to ensure SLA compliance for inquiries, investigations, and related tasks.
• Manage the employee reimbursement process by reviewing, approving, or rejecting expense submissions in alignment with company policy; also responsible for maintaining and managing user accounts within the expense system.
• Supports ER-related initiatives, trainings, meetings, and projects as assigned, including taking detailed notes and tracking follow-up actions to ensure accountability and continuity.
• Support the intake and tracking of complaints, grievances, and policy violations using ER tracking systems.
• Assist in staff timekeeping and departmental scheduling duties.
• Assist in the preparation of regularly scheduled reports
• Maintain HRIS database and electronic filing systems
• Handles basic issues and problems and refers more complex issues to higher-level staff.
• Must be able to work overtime as needed
• Completes other duties and special projects as requested by management
• Performs work under direct supervision.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Technical Skills & Abilities:

• Proactive and observant, with a keen eye for detail
• Knowledge of office management systems and procedures
• Ability to uphold and maintain strict confidentiality in handling sensitive employee information.
• Demonstrates initiative and attention to detail in a fast-paced, confidential environment
• Proficiency in MS Office (MS Excel, Outlook, Teams, and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Type 70+ WPM

Education & Experience:

• High School Diploma
• 2 years of proven experience as an administrative assistant or office clerk

Requirements:

• Must be at least 21 years of age.
• Must be able to push, pull, move, and/or lift a minimum of 15 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
• Must be able to access and navigate each department at the organization's facilities.
• Ability to get in and out of the vehicle and walk up and down stairs during your shift.
• Must be able to stand, sit for prolonged periods of time, bend, kneel, squat, and twist.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Company:

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is clear: to provide the ultimate one-stop shop cannabis experience by offering exceptional customer service and diversified products. We strive to build long-term customer loyalty. We’re building a consumer-centric organization that is focused on sharing the transformational potential of cannabis with the world.

Our STIIIZY product line is one of the best-selling cannabis brands in the market today and has claimed the title of the best-selling vape brand across all BDSA-tracked markets and best-selling brand overall in the California market! We are rooted in California and have expanded our operations across the United States, with even more growth on the horizon! Additionally, we’re building distribution networks to bring our products to over 60 countries worldwide.

We recognize that our employees are at the center of our success, and we take pride in a corporate culture that emphasizes our core values: Influence, Inspire, Innovate, Win, & Grow!

Our employees come from a wide range of retail backgrounds, each bringing their own unique skills and talents to the table as we work together to continue our incredible growth.? If you are interested in partaking in the journey of building a nationally recognized and leading brand, we want to hear from you!

Benefits & Compensation:

Additional details about compensation and benefits eligibility for this role will be provided during the hiring process. All employees are provided competitive compensation, paid training, and employee discounts on our products and services. We offer a range of benefits packages based on employee eligibility, including:

• Paid Vacation Time, Paid Sick Leave, Paid Holidays, Parental Leave.
• Health, Dental, and Vision Insurance.
• Employee Assistance Program.
• 401k with generous employer match.
• Life Insurance.
• Employee discounts on products and services.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.