Human Resources Administrative Assistant

Walker Consultants; Chicago (IL); On-site; USD 34,440 - 57,859; Full time

Benefits offered by this job

Annual discretionary bonus

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off and holidays

Tuition reimbursement

Job summary

A leading consulting firm in Chicago is seeking a Human Resources Administrative Assistant to maintain employee records, support HR processes, and coordinate various HR initiatives. The ideal candidate will have strong organizational and communication skills, with a proficient background in administrative tasks. This role offers competitive compensation and a supportive work environment.

Qualifications

• Relevant experience providing administrative support.
• Exceptional written and verbal communication skills.
• Comfortable using technology and learning new tools quickly.

Responsibilities

• Maintain organized and up-to-date employee records.
• Support day-to-day administration of the HRIS.
• Coordinate the distribution and collection of employee surveys.

Skills

Administrative skills

Written and verbal communication

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Job description

Human Resources Administrative Assistant

Base pay range

$25.00/hr – $42.00/hr

What You’ll Do

• Maintain organized and up-to-date employee records.
• Support day‑to‑day administration of the Human Resources Information System (HRIS).
• Administer the Learning Management System (LMS) for course assignments, tracking and reporting.
• Manage the company training calendar and invitations.
• Compile and prepare reports on employee data from multiple systems.
• Maintain and update People Team content on the company intranet (SharePoint).
• Draft and prepare a variety of HR‑related letters, communications and documents.
• Assist with reconciliation and processing of HR and benefits‑related invoices.
• Distribute standard HR and benefits email communications.
• Coordinate logistics and storage of materials used for career fairs and recruiting events.
• Track employees’ professional registrations, certifications and renewal deadlines.
• Organize and coordinate the company’s employee service award program.
• Create, maintain and update internal HR forms, templates and process documentation.
• Support various stages of the employee onboarding process to ensure a smooth new hire experience.
• Administer required safety trainings and acknowledgements for employees.
• Coordinate the distribution and collection of employee surveys and assist with compiling results.
• Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition.

What You Bring

• Proficient in all related administrative skills: document preparation, grammar, spelling, formatting, proofreading and the use of office equipment.
• Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.
• Exceptional written and verbal communication skills to collaborate with team members and interact with all levels of staff.
• Strong organizational skills and meticulous attention to detail for maintaining accuracy and efficiency.
• Comfortable using technology and able to learn new tools quickly; experience with Microsoft Office, especially Excel, is required.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Compensation & Benefits

• Annual discretionary bonus program
• Opportunity to purchase Walker stock – Walker is 100% employee‑owned!
• Medical, dental, vision, company‑paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times
• 100% compensation replacement during short‑term disability leaves
• Paid parental leave that allows an additional week of paid time alongside short‑term disability leave and/or applicable state paid leave programs
• Paid community involvement hours
• Tuition and licensure reimbursement and sponsorship of professional memberships
• Internal conferences and professional development opportunities
• Employee Resource Groups and Affinity Groups

We’ve received a high volume of interest in this position. Only candidates who apply directly through this posting will be considered.

Why Walker Consultants? Walker has been a leader in the parking industry for 60 years and provides a wide range of engineering, planning and architecture services.

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.