Human Resource Generalist I

Think Together; San Jose, Northern (CA, KY); Hybrid; USD 41,000 - 55,000; Full time

Job summary

Think Together seeks an HR Generalist I to support payroll coordination, onboarding, and daily HR operations at our San Jose office. The role requires handling confidential data, maintaining files, and ensuring compliance with California employment regulations.

The position emphasizes strong communication, collaboration with program teams, and data entry accuracy. A Bachelor's degree and HR experience are preferred, with live scan and TB testing requirements noted.

Qualifications

• Minimum 1 year of HR experience.
• Bachelor’s Degree highly preferred.
• Professional HR certification preferred (PHR/SPHR/SHRM-CP/SHRM-SCP/GPHR).
• Working knowledge of CA employment law.

Responsibilities

• Coordinate with payroll to ensure accuracy of final wages.
• Summarize and report regional payroll information.
• Intakes related to infectious disease as applicable.
• Assist in day-to-day HR operations and ensure legal compliance.
• Update and maintain employee files (physical and electronic).
• Verify time/attendance data and payroll records with strong Excel skills.
• Prepare and deliver onboarding presentations.
• Handle onboarding, new hire orientation, transfers and terminations, including HRIS data entry.
• Communicate with employees, managers and candidates professionally.
• Support Program Departments and the Regional Hub office.
• Organize work to meet deadlines and complete special projects.
• Provide guidance on Think Together policies and best practices.
• Create and maintain data entry/tracking sheets.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Payroll accuracy

HR policies

Decision making

Education

Bachelor’s Degree

HR Certification (preferred)

Tools

ADP

Job description

Overview

HR Generalist I
Hourly Pay $35
Founded in 1997, Think Together partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support!

Essential Job Duties

• Coordinates with payroll department in a timely manner to ensure accuracy of final wages.
• Summarizes and reports regional payroll information.
• Intakes related to infectious disease as applicable
• Assist, on a daily basis, in the day-to-day functioning of HR providing input and suggestions on projects and initiatives, addressing employee questions and concerns, and ensuring legal compliance.
• Update and maintain physical and electronic employee files.
• Verify accuracy of time/attendance data and payroll records. Demonstrate strong excel skills to compute and check data.
• Responsible for preparing and delivering new hire and onboarding presentations.
• Handles all administrative tasks for onboarding, new hire-orientation, transfer, promotions, terminations, and exit interviews, including data entry in human resources information system (HRIS) and audits for accuracy and compliance.
• Manages written and verbal communications with employees, managers and candidates in a professional manner.
• Provides support to Program Departments and the Regional Hub office.
• Organizes own work to ensure deadlines are met.
• Completes special projects by conducting research and developing and organizing information.
• Provide guidance, interpretation and support to employees and business leaders on Think Together policies, procedures, and best practices.
• Creating and maintaining data entry/tracking sheets as needed.
• Performs other duties as assigned.

Other Responsibilities

• Reviews all work for quality and accuracy prior to submitting data.
• Maintains highest degree of confidentiality in applicant data, and any other information requiring safekeeping.
• If needed, provide program support at site.
• Contributes to employee morale and company culture.
• Works closely with HRBP to ensure all HR duties are executed accurately and timely.

Other Skills

• Good verbal and written communication skills as well as excellent customer service skills.
• Working knowledge of ADP.
• Ability to use judgment and experience to resolve employee issues related to time and attendance, payroll, Think Together policies and procedures.
• Must have independent decision-making ability and problem resolution skills
• Able to complete multiple assigned tasks in a timely manner.
• Willingness to take on additional tasks.

Reasoning Ability

• Ability to interpret written and verbal instructions.

Minimum Qualifications

• Minimum 1 year of prior HR experience.
• Bachelor’s Degree highly preferred.
• Professional Human Resources Certification preferred. Such as, pHR, sPHR, SHRM-CP, SHRM-SCP, GPHR.
• Working knowledge of CA employment law

Computer Applications

• MS Office
• Use typical office equipment.
• Internet software
• Teams
• Zoom

BACKGROUND CHECK REQUIREMENTS

• Must pass Live Scan (criminal background check via fingerprinting), provide a clear TB test.

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.