Human Resource Generalist

Douglas County, WI; Superior (WI); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Wisconsin Retirement

Paid time off

Job summary

Douglas County seeks an HR Assistant to support the Human Resources Director and County Administrator. The role involves confidential administrative duties, recruitment coordination, testing, and maintaining personnel files. The position is exempt and full-time based on a 40-hour week.

Responsibilities also include preparing reports, handling drug testing coordination, and assisting employees with HR policies. Competitive benefits and county-level programs are offered.

Qualifications

• Knowledge of local, state and federal employment laws and HR practices.
• Strong research and report preparation skills using diverse sources.
• Proficiency with standard office software and ability to type accurately.

Responsibilities

• Administers recruitment, testing and selection for vacancies and temporary assignments.
• Manages Workers' Compensation claims processing.
• Prepares staff reports for the County Administrator, Administration Committee and County Board.
• Coordinates interviews and background reference checks; prepares offers and regret letters.

Skills

Communication skills

Team Building

Research & reporting

Typing accuracy

Education

Bachelor's degree in HR-related field

Tools

Windows

Microsoft Word

Excel

PowerPoint

JD Edwards/AS400

Job description

Description

Under general supervision of the Human Resources Director, serves as the assistant for the Human Resources function in the County. Provides administrative and clerical duties of a confidential nature dealing with all aspects of human resource issues in support of the Human Resource Director and County Administrator.

Under general supervision of the Human Resources Director, serves as the assistant for the Human Resources function in the County. Provides administrative and clerical duties of a confidential nature dealing with all aspects of human resource issues in support of the Human Resource Director and County Administrator.

FLSA status: Exempt, Full-time based on 40 hours per week. 2026 Salary grade: $26.05-$26.73

Benefits

• Annual wage increase based on eligibility
• Paid, on-the-job training and advancement opportunities
• 85% county contribution to health and dental premiums
• Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
• Wisconsin Retirement- One of the most well managed retirement systems in the nation- Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to www.etf.wi.gov for further detail
• County-paid Life Insurance Policy – coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee’s expense
• Competitive paid time off including vacation, sick time, personal days and holidays
• Public Student Loan Forgiveness (PSLF) Employer

Essential Duties

Administers recruitment, testing and selection process for filling vacant positions and temporary assignments. Oversees the job-posting program including the hiring of regular and civil service staff by determining job duties, appropriate pay within the County Board guidelines, recruitment sources, and testing requirements.

Manages and processes the Worker's Compensation claims for the County.

Prepares various statistical, financial and narrative reports related to human resource issues for the County Administrator, Administration Committee and County Board as requested.

Participates in the interview process with the supervisor/manager. Schedules and coordinates interviews with appropriate personnel. Completes background reference checks, types job offers and regret letters. Schedules required pre-employment physicals and evaluations.

Maintains staffing records, job files and compiles staffing report for year-end analysis. Maintains various filing systems, which include benefit reports, personnel files, job files and other related filing systems kept by the department.

Coordinates the random drug testing policy, keeps accurate data and forms, schedules appointments for testing, communicates with department managers and employees to ensure confidentiality and compliance with the plan.

Assists employees, supervisors, and managers by answering questions regarding human resource policies and procedures.

Works with the Leave of Absence policy and FML policy ensuring that the forms and documentation are filled out accurately, received on a timely basis, and information is communicated to appropriate parties.

Performs administrative clerical duties; such as keyboarding, taking and transcribing meeting minutes, sending and posting meeting notices, preparing special documents, ensuring appropriate human resource forms are filled out accurately and on a timely basis. Develops flyers, organizational charts and other miscellaneous tasks, using a variety of computer software programs.

Sets up meetings, completes employment verifications, works on special county programs and projects related to human resources and administration.

Performs other duties of a similar nature or level.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Minimum Qualifications

Any combination and experience which would provide the required knowledge and abilities to perform essential job duties is qualifying. A typical way to obtain required knowledge and abilities would be:

Graduation from an accredited college or university with a Bachelor's Degree or equivalent in business, human resources, management, public or personnel administration, psychology, sociology or closely related field with a concentration in human resources and paid verifiable professional human resources experience.

Additional years of experience in human resource responsibilities may be substituted for the degree.

Supplemental Information

Knowledge required: Local, state and federal laws and regulations pertaining to all employment practices. Human Resource practices and procedures, such as recruitment and training. Filing and maintenance systems. Comprehensive knowledge of business English, grammatical construction, spelling and punctuation. Worker's Compensation Statutes, Flexible Benefits Plans, Insurance, Unemployment Compensation, Random Drug testing, and Commercial Driver's License regulations.

Skills required: Excellent oral and written communication. Research and report preparation using various sources, including internet research. Computer applications and various software programs, such as Windows, Microsoft Word, Excel, PowerPoint programs. JD Edwards/AS400 not required but desirable. Ability to type accurately. Team Building.

Physical Activities/Requirements: Talking, hearing, seeing, repetitive motion. Sedentary Work: Exerting up to ten pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Testing Requirements: Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and/or background investigation.

Douglas County is an Equal Opportunity and Affidavit Employer.

Health Insurance

• After 30 days of employment
• (Employee pays 15% of premium)
• Single, or Employee + 1 or Family options

Dental Insurance

• After 30 days of employment
• (Employee pays 15% of premium)
• Single, or Employee + 1 or Family options

Life Insurance

• After 6 months of employment
• Basic: 1 times your annual salary (County Paid)
• Supplemental: 2 times your annual salary (Employee Paid)
• Additional: 3 to 5 times your annual salary (Employee Paid)
• Optional spousal and dependent life insurance (Employee Paid)
• $4,000 Life Insurance Policy (County Paid)

Wisconsin Retirement

Employer and Employee contributions to Wisconsin Retirement System (WRS are regulated by the State of Wisconsin. Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to www.etf.wi.gov for further detail.Mission Square/Nationwide Retirement Services Deferred Compensation Accounts for public employees.

Pre-Tax Plan

Flexible Benefit Plan Dependent Care Reimbursement Account (DCRA) (Helps employees reduce their taxable income by \"setting aside\" dollars spent on dependent daycare expenses).

Vacation

Vacation is accumulated on a monthly basis. Newly hired employees will accrue vacation from their date of hire, but are not eligible to take vacation until successful completion of four months of their employment.

Sick Time

Sick time accumulates at 1 day per month up to 120 days.

Employee Assistance Program

(EAP) is confidential, professional help with personal matters. (County Paid)

Long Term Disability

After 30 days of employment.

Short Term Disability

After 30 days of employment (At Employee Expense).

Holidays

10 Paid Holidays per year.*

Personal Days

5 days per year *

• With the exception of those specific services which operate on a 24-hour basis.