Human Resource Coordinator

Union Gospel Mission of the Inland Northwest; Spokane (WA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous PTO

Professional development support

Mission driven culture

Job summary

Union Gospel Mission of the Inland Northwest seeks an administrative HR professional to support payroll, recruiting, onboarding, safety, compliance, and employee records across the organization.

You will act as a trusted contact for employees and candidates, coordinate recruiting and onboarding, assist with payroll backup, maintain confidential files, and uphold our mission-driven culture in Spokane.

Qualifications

• Bachelor’s degree in HR, Business Admin, or related field.
• 1+ years of administrative HR experience required.
• Experience with HRIS, payroll, timekeeping, applicant tracking, and MS Office.
• Strong detail orientation and ability to manage multiple priorities.

Responsibilities

• Support core HR functions including payroll, safety, recruiting, onboarding, offboarding, and compliance.
• Coordinate recruiting activities and onboarding processes with applicants and teams.
• Maintain confidential employee records and assist with performance management and training.
• Assist with payroll backup: timekeeping, payroll data entry, and reports.

Skills

HR administrative support

Attention to detail

Communication skills

Customer service mindset

Education

Bachelor's degree in HR or related field

Tools

HRIS

Payroll

Timekeeping

Applicant tracking

Microsoft Office

Job description

Provide administrative and operational HR support across payroll, recruiting, onboarding, safety, compliance, and employee records.

Responsibilities

• Support core HR functions including payroll, safety, recruiting, onboarding, offboarding, compliance, performance management, training, and employee records
• Act as a trusted point of contact for employees and candidates to help ensure HR processes are accurate, timely, confidential, mission-aligned, and compliant with organizational policies and employment requirements
• Coordinate recruiting activities: post openings, coordinate advertisements, review applications, schedule interviews, and maintain applicant records
• Communicate professionally with candidates and support interview logistics, reference checks, background checks, offer letters, and pre-employment documentation
• Help ensure recruiting practices remain timely, consistent, equitable, mission-aligned, and responsive to hiring needs
• Coordinate onboarding: manage paperwork, schedule orientation, set up employee files, configure system access, collect required acknowledgments, and support timely completion of eligibility, tax, payroll, benefits, and related documents
• Provide an organized, mission-centered onboarding experience for new employees
• Coordinate offboarding including separation paperwork, exit interview scheduling, property return, benefits notices, final payroll coordination, and related record updates
• Maintain accurate records for hires, transfers, status changes, and separations
• Serve as the designated backup for payroll processing: review timekeeping, enter payroll data, run payroll reports, and respond to payroll-related employee questions
• Review payroll information for completeness, accuracy, and appropriate approvals prior to submission
• Coordinate with the Payroll & Benefits Manager to resolve missing timesheets, corrections, leave entries, and other payroll discrepancies
• Maintain payroll recordkeeping and filing in line with organizational procedures and retention requirements
• Maintain confidentiality for payroll and employee compensation information
• Coordinate the organization’s safety program: safety training, safety communications, incident documentation, and follow-up on corrective actions
• Maintain safety records including training rosters, inspection logs, incident reports, and other required documentation
• Assist with workers’ compensation reporting, claim documentation, and communication with employees, supervisors, and third-party administrators as appropriate
• Support safety committee operations: schedule meetings, prepare agendas and notes, and track action items to completion
• Support a safety culture by helping ensure compliance with safety policies, required training, and applicable workplace safety standards
• Assist with HR policy administration: support employee handbook updates, acknowledgments, and related employee communications
• Track employment and compliance documentation including compliance forms, training requirements, and required certifications, licenses, and acknowledgments
• Support compliance with federal, state, and local employment requirements by maintaining accurate records and escalating concerns to HR leadership
• Assist with internal audits, personnel file reviews, compliance reports, and follow-up on missing or incomplete documentation
• Help keep HR forms, templates, postings, and employee communications current and aligned with organizational policy, values, and mission
• Support performance management: coordinate timelines, track evaluation completion, prepare forms or system workflows, and follow up with supervisors and employees
• Maintain performance management records and documentation in accordance with organizational procedures
• Assist with performance improvement documentation and goal-setting materials under HR leadership direction
• Coordinate employee training activities: schedule sessions, prepare materials, communicate requirements, track attendance, and maintain training records
• Monitor and report on required training completion and provide reminders to employees, supervisors, and HR leadership
• Assist with identifying training needs using compliance requirements, onboarding feedback, safety initiatives, organizational priorities, and the faith-based mission and values
• Maintain accurate employee records, personnel files, HR forms, and HRIS data
• Respond to routine employee questions related to HR policies, procedures, benefits, payroll, and employment documentation; escal
• Handle confidential and sensitive information with professionalism and discretion
• Perform other duties and special projects as assigned

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 1+ years of administrative experience required (1 to 3 years total); experience in human resources, payroll, recruiting, or safety coordination
• Working knowledge of HR practices including employee recordkeeping, confidentiality requirements, policy administration, compliance tracking, performance management support, training coordination, and general employment processes
• Ability to learn and use HRIS, payroll, timekeeping, applicant tracking, and Microsoft Office systems accurately
• Strong attention to detail, organization, follow-through, and ability to manage multiple priorities
• Effective written and verbal communication with a customer-service mindset
• Ability to support and work within a faith-based organizational culture with professionalism, respect, and alignment to mission and values
• Ability to maintain confidentiality and exercise sound judgment with sensitive employee information

Technologies

• HRIS
• Payroll
• Timekeeping
• Applicant tracking
• Microsoft Office

Benefits

• Medical, dental, and vision insurance options for employees, spouse, and children
• Generous PTO: 20 days annually with carryover; plus 7 additional paid holidays (carryover limits may apply)
• Retirement plan with employer matching starting at year one and building on years 3, 5, and 7 matching employee contribution up to 5% at year 7
• Professional development support
• Mission driven culture

Preferred Qualifications

• Experience supporting payroll processing or serving as a payroll back-up
• Experience coordinating workplace safety programs, safety committees, incident reports, or workers’ compensation documentation
• Experience supporting full-cycle recruiting, onboarding, and offboarding processes
• Experience supporting performance review cycles, training coordination, learning records, or employee development activities
• Knowledge of applicable employment laws, workplace safety requirements, HR compliance practices, policy administration, performance management processes, and employee training coordination
• SHRM-CP, PHR, payroll, safety, or related training/certification preferred but not required

Working Conditions / Physical Factors

• Primarily indoors; requires sitting, standing, bending, reaching, and moving between buildings continuously
• Requires sustained emotional balance, patience, and tolerance for people and personal and management issues continuously
• Occasional ability to move about all facilities
• Requires ability to hear, see, and speak clearly continuously
• Prolonged periods of sitting at a desk and working on a computer continuously
• Must be able to lift 15 pounds at times occasionally
• Occasional ability to access and navigate each department at the organization’s facilities

Mission & Cultural Alignment

• Support and uphold the organization’s Christian mission, values, and faith-based culture
• Model professionalism, compassion, and integrity in all interactions
• Approach employee relations and HR decisions with grace, wisdom, and fairness

Additional Requirements

• Union Gospel Mission is a privately funded 501(c)3 non‑profit evangelical Christian ministry
• Each employee must have a relationship with Jesus Christ as personal Savior and Lord
• Be able and willing to share the Gospel and participate in all ministry activities of Union Gospel Mission
• Subscribe to Union Gospel Mission Statement of Faith and Qualifications for Employment upon hire and continuously while employed
• Adhere to Union Gospel Mission Employee Handbook

Location: Spokane, WA (onsite) | Compensation: USD 22 - 28 per hourly