Human Resource Coordinator

Virginia-Department-of-Healt; Richmond (VA); On-site; USD 35,000 - 41,000; Part time

Job summary

Virginia Department of Health is seeking a detail-oriented HR professional to join our team as an HR Coordinator. The role supports the Benefits Administrator with health benefits enrollments, flexible spending accounts, retirements, and other Commonwealth of Virginia employee benefit programs.

Responsibilities include processing transactions, reconciling reports from VRS and VOYA, validating data for service awards, and coordinating with payroll to ensure compliance with DOA and VRS guidelines.

Qualifications

• Knowledge of Benefits and Benefits Administration
• Knowledge of Federal and/or State HR and Leave Policies
• Skilled in interpreting policies, procedures, and regulations
• Skilled in utilizing HR Information systems and Microsoft Applications
• Skilled in reviewing, researching, analyzing, and reconciling data
• Skilled in providing orientation and training
• Experience multitasking and meeting deadlines
• Experience communicating written and orally with all levels of staff (internal and external)

Responsibilities

• Process benefits related transactions and health benefits enrollments for assigned VDH Offices and Districts.
• Provide policy interpretation and procedural guidance for Commonwealth of Virginia Benefit Programs.
• Collaborate with payroll for retroactive payroll deductions to comply with DOA and VRS guidelines.
• Assist with validation of Cardinal employee data reports for VDH Service Awards Program.
• Support the Benefits and Leave Team as needed.
• Work with HRIS systems including Cardinal, myVRS Navigator, and COV DC Plans to process transactions.
• Serve as a liaison with payroll and employees to resolve benefits related discrepancies.

Skills

Benefits Administration

HR Policies

Policy interpretation

HRIS & MS Applications

Data analysis

Orientation & Training

Multitasking

Communication skills

Tools

Cardinal

myVRS Navigator

COV DC Plans

Job description

Title: Human Resource Coordinator

State Role Title: Human Resource Analyst I

Hiring Range: $23.80

Pay Band: 4

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

This is a wage (max 29 hrs/wk), non-benefit position

The Office of Human Resources is seeking a detailed oriented HR professional to join our team as a HR Coordinator. The HR Coordinator supports the Benefits Administrator to process benefits related transactions but not limited to health benefits enrollments for assigned VDH Offices and Districts. Specific area of knowledge would be Benefits Administration, to include Health Benefits, Flex spending accounts, Retirements, and other various benefits and programs of Commonwealth of Virginia employee benefit programs. Performs HR functions related to the review and reconciliation of VRS Hybrid Component for all employees in VRS Hybrid Plan. Reviews Employer reports run from VRS and COV 457 Plans vendor (VOYA) for monthly VNAV reconciliation. Assist with validation of Cardinal employee data reports for VDH Service Awards Program. Collaborate with payroll for retroactive payroll deductions to comply with DOA and VRS guidelines. Provides policy interpretation and procedural guidance for Commonwealth of Virginia Benefit Programs, not limited to Optional Life Insurance, purchase of prior services, disability retirement, WC, FML, VSDP etc. Serve as a liaison with payroll and employees to resolve any benefits related discrepancies. Working knowledge in the areas of processing transactions using the various HRIS systems to include Cardinal, myVRS Navigator, and COV DC Plans. Working knowledge of leave policies, their interpretation to comply with VDH procedures and DHRM Leave Policies and support the Benefits and Leave Team as needed.

• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need.

Minimum Qualifications

• Knowledge of Benefits and Benefits Administration
• Knowledge of Federal and/or State HR and Leave Policies
• Skilled in interpreting, policies, procedures, and regulations
• Skilled in utilizing HR Information systems and manipulating Microsoft Applications
• Skilled in reviewing, researching, analyzing, and reconciling data
• Skilled in providing orientation and training
• Experience multi-tasking and meeting deadlines
• Experience communicating written and orally with all levels of staff (internal and external)

Additional Considerations

• Commonwealth of Virginia benefits, leave, and/or HR related programs
• Prior HR and/or Payroll processing

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Angela Ablack

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.