Human Resource Coordinator

RED Rochester LLC.; City of Rochester (NY); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance/Disability

FSA/HSA options

401(k) with company match

Educational assistance

Job summary

RED-Rochester is seeking an HR Coordinator to provide administrative support to the Human Resources Department in Rochester, NY. The role includes maintaining employee records, supporting recruitment and onboarding, administering HR processes, and assisting with benefits and HR systems.

Reports to the Director of Human Resources and collaborates with the HR Generalist and senior leadership. This is a regular full-time position with a strong focus on confidentiality and accuracy in a fast-paced

Qualifications

• Strong administrative and organizational skills.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Experience with HRIS systems; ADP Workforce Now preferred.
• Ability to prioritize workload and meet deadlines with minimal supervision.

Responsibilities

• Maintain employee personnel files, HRIS records, and other HR documentation.
• Post job openings and manage applicant tracking system activities.
• Schedule interviews and coordinate communication with candidates and hiring managers.
• Facilitate background checks, drug screenings, reference checks, and pre-employment requirements.
• Prepare onboarding documents and new hire orientation materials.
• Coordinate new hire orientation schedules and onboarding activities.
• Ensure onboarding documentation is completed and properly filed.
• Assist employees with benefits enrollment, changes, and related paperwork.
• Support annual open enrollment activities and employee communications.
• Facilitate responses to routine employee inquiries regarding payroll, benefits, and HR programs.
• Coordinate with HR team to plan and manage employee wellness events.

Skills

Administrative skills

Organizational skills

Confidentiality

Customer service

Communication

Multitasking

Attention to detail

Education

Associate's degree in HR/Business Administration

Tools

ADP Workforce Now

Microsoft Office Suite

HRIS systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Rochester, NY, US 1 Attachments

2 days ago Requisition ID: 1199

Salary Range: $28.00 To $32.00 Hourly

Department: Human Resources

Reports to: Director of Human Resources; will also take direction from the Human Resources Generalist, and members of the Senior Leadership Team

FLSA Status: Non-Exempt

Position Summary

The Human Resources Coordinator provides administrative support to the Human Resources Department and serves as a key resource for the coordination of day-to-day HR operations. Under the direction of the Director of Human Resources, this role is responsible for maintaining employee records, supporting recruitment and onboarding activities, administering HR processes, managing HR documentation, and assisting with benefits and HR related systems. The HR Coordinator ensures accurate recordkeeping, timely completion of administrative tasks, and positive employee experience while maintaining the highest level of confidentiality.

Essential Duties and Responsibilities

HR Administration & Recordkeeping

• Maintain employee personnel files, HRIS records, and other HR documentation.
• Prepare, distribute, and maintain employment-related forms, letters, and correspondence.
• Coordinate document collection, filing, and retention in accordance with company policies.
• Audit employee records and HR data to ensure accuracy and completeness.
• Assist with HR reporting, data entry, and administrative projects.
• All other duties as assigned.

Recruitment & Onboarding Support

• Post job openings and manage applicant tracking system activities.
• Schedule interviews and coordinate communication with candidates and hiring managers.
• Facilitate background checks, drug screenings, reference checks, and pre-employment requirements.
• Prepare onboarding documents and new hire orientation materials.
• Coordinate new hire orientation schedules and onboarding activities.
• Ensure all onboarding documentation is completed and properly filed.

Community Outreach

• Coordinate volunteer opportunities for RED employees to participate in events with our local community including, but not limited to, Habitat for Humanity, United Way Day of Caring.
• Coordinate and manage applicable on-site events such as blood drives for example.
• Assist in initiatives that support RED's culture, values, internal communications and volunteer activities

Benefits & Payroll Administration

• Assist employees with benefits enrollment, changes, and related paperwork.
• Support annual open enrollment activities and employee communications.
• Facilitate the response to routine employee inquiries regarding payroll, benefits, and HR programs.
• Coordinate with HR team to plan and manage employee wellness events including but not limited to walking challenges, immunization clinics, etc.

Employee Support & Communication

• Serve as the first point of contact for general HR inquiries.
• Assist employees with HR forms, policies, and administrative processes.
• Prepare employee communications, announcements, and HR-related materials.
• Support employee recognition, wellness, and engagement activities.
• Manage OptiSign program including weekly slide updates, or as needed

General Administrative Support

• Assist in the coordination of senior leadership meetings, town hall meetings, and vendors as required.
• Assist with the purchasing of office supplies for specific functions or events including project-based supplies for the HR team.
• Order and delivery of meals for leadership or vendor meetings, including set up and clean up.
• Manage incoming and outgoing mail, packages, including interoffice mail.
• Manage the anniversary and birthday card program

Compliance & Coordination

• File required employment records and documentation.
• Assist with audits, reporting requirements, and compliance-related recordkeeping.
• Track required training, certifications, licenses, and other workforce documentation.
• Maintain and report out on training compliance weekly; communicating monthly training requirements.
• Maintain confidentiality of employee, payroll, and company information at all times.

Qualifications

Education and Experience

• Associate's degree in Human Resources, Business Administration, or related work experience preferred
• 2-4 years of administrative, human resources, payroll, benefits, or office support experience required.
• Experience supporting multiple priorities in a fast-paced environment.

Knowledge, Skills, and Abilities

• Strong administrative and organizational skills.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Experience with HRIS systems; ADP Workforce Now preferred.
• Ability to prioritize workload and meet deadlines with minimal supervision.

Work Environment & Expectations

• Primarily office-based position with frequent interaction with employees, managers, and external vendors.
• Requires extended periods of sitting and computer use.
• Ability to manage multiple administrative tasks while maintaining accuracy and confidentiality.
• Provides support to both office and field-based employees.

Physical Demands

• Able to operate computer keyboard, printers, copier, etc.
• Frequently sits for 6-8 hours per day.
• Light to moderate lifting and carrying objects with a maximum lift of 25lbs.
• Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken and written words.

Employee DOES:

(34-66%) Frequent

(4-33%) Occasional

(1-3%) Seldom

(0%)Never

Simple Grasping

X

Gripping with Force

X

Fine Manipulation

X

Pushing

X

Pulling

X

X

Kneeling

X

Twisting/Turning

X

Climbing

X

Carrying

X

X

Walking

X

Standing

X

Working above shoulder level

X

Compensation

As required by multiple state pay transparency laws, RED-Rochester provides a reasonable range of compensation for each job posting. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific office location. The range of starting pay for this role is $28.00 to $32 per hour. This position is also eligible to participate in the Company's annual bonus program.

In addition to our competitive compensation practices, we offer a strong benefits package that includes:

• A generous time off program
  • Upon hire, up to 156 hours of accrued vacation time
  • Personal time of 3 days annually
  • 10 company-paid holidays
• Annual bonus program (dependent on position)
• Medical Insurance, Dental Insurance, and Vision Insurance plans
• Company paid Life Insurance/Short Term Disability/Long Term Disability
• Flexible Spending Account (FSA) and Health Spending Account (HSA) options
• 401(k) with immediate vesting and a competitive company match
• Educational assistance program

RED-Rochester is committed to diversity in its workforce including Equal Opportunity Employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and/or veteran status.