Human Resource Assistant

Ultimate Staffing Services; Boca Raton (FL); Hybrid; USD 28,000 - 40,000; Full time

Job summary

Ultimate Staffing Services seeks a Human Resource Assistant in Highland Beach, FL. The hybrid role requires onsite work three days per week, with hours 8:00 AM–6:00 PM ET, M-F.

You will handle inquiries about Hire to Retire processes, provide timely solutions, and maintain case records in our systems. The role emphasizes strong customer service, effective communication, and the ability to work in a busy environment while meeting performance metrics.

Qualifications

• A high school diploma or GED required.
• Bachelor’s degree in Human Resources, Business or related field preferred.
• IHRIM and/or SHRM certification a plus.
• 1–2 years’ experience in HR, HR Operations, or call center environment preferred.
• Knowledge of Workday or HR systems desirable.
• Knowledge of case management systems and HR Portal technology helpful.
• Strong organizational and time management skills.
• Microsoft Office suite, Excel, Word, and PowerPoint preferred.

Responsibilities

• Handles day-to-day transactional processing in Workday and related systems.
• Manages high volume calls, chats and text in a call center setting.
• Adheres to HR Operations SLAs and KPIs.
• Responds to inquiries with accurate, timely responses using knowledgebase and tools.
• Provides guidance on Workday, Kronos and HR systems as required.
• Maintains professional, responsive communication with colleagues and stakeholders.
• Escalates complex issues to Tier 2 or HR Service Center Manager as needed.
• Documents interactions in the Case Management System with detail and accuracy.

Skills

Customer service

Communication

Time management

Teamwork

Organizational skills

Education

HS diploma

Bachelor's preferred

Tools

Workday

HR systems

MS Office

Job description

Human Resource Assistant (JN -082026-428460) Highland Beach, Florida

Salary: USD25 - USD25 per hour

Pay Rate: $25.00/hr.

Duration: 12 Months

Pay Rate: $25.00/hr.

Work Arrangement: This is a hybrid role requiring employees to work onsite three (3) days per week.

Schedule: Candidates must be available to work between 8:00 AM and 6:00 PM ET, M-F.

Please note that candidates will not be able to select their shift. Shift assignments will be based on business coverage needs and will be assigned on their start date.

Job Purpose:

The Tier 1 HR Advisor handles calls, chats, and other communication methods of employee and manager inquiries/issues about Hire to Retire employee processes and human resource policies. Identifying customers' needs clarify information, research and providing solutions accurately and timely. The role will provide outstanding customer service to employees, managers and internal teammates. Must have the ability to work well in a busy environment and meet operational performance standards, goals and metrics.

Responsibilities and Accountabilities:

• Conducts day-to-day transactional processing in Workday and other related systems as required.
• Handle high volume of incoming calls, chats and text in a call center environment.
• Responsible for adhering to HR Operations, Service Level Agreements and Key Performance Indicators.
• Evaluates and responds to employee and manager inquires via phone, chat, or other methods and provide accurate and timely responses through use of a knowledgebase, and desktop tools.
• Listening to callers, digesting the information and conveying an accurate solution.
• Provides guidance to callers about Workday, Kronos and other HR systems as required.
• Demonstrates professionalism at all times when dealing with others by communicating effectively, being responsive, and collaborating with others.
• Escalates complex issues to Tier 2 Service Center Specialists or HR Service Center Manager as required.
• Creates and maintains detailed, complete and accurate records of all interactions in the Case Management System.
• Maintains privacy and confidentiality of information, protects the assets of employees, and the company. Reports non-compliance and adheres to all applicable federal and local laws, regulations, and company policies and procedures.
• Provides callers with excellent, efficient and courteous service.
• Ensures case management notes are written professionally thorough and accurately detail the problem and the proposed resolution.
• Identifies escalation trends to the HRSC Manager and opportunities for process improvement and/or new solutions.
• Assists in identifying areas to improve communications and efficiency of operations and implementing changes.
• Builds positive working relationship with colleagues, manager and stakeholders.
• The ability to interact effectively with a diverse employee and manager population at all levels within the organization.

Job Specifications:

• A high school diploma or general education degree (GED) required.
• Bachelor’s degree, in Human Resources, Business or related field is preferred.
• IHRIM and/or SHRM certification a plus.
• 1 - 2 years’ experience in Human Resource, HR Operations, or Call Center environment preferred.
• Knowledge of Workday or other HR systems is desirable.
• Knowledge of case management systems and HR Portal technology is helpful.
• Strong organizational and time management skills.
• Ability to work in independent or team environment.
• Communicate effectively with all parties as required.
• Written communication is clear and succinct in a variety of communication settings and styles.
• Strong customer service skills clear communication, and client focus.
• Process improvement and comprehensive understanding of cross-functional processes.
• Microsoft Office suite, Excel, Word, and PowerPoint preferred.

Working Conditions:

• Fast paced office Environment.