HubSpot Admin

ProShop ERP; Bellingham (WA); Hybrid; USD 67,800 - 84,800; Full time

Benefits offered by this job

Comprehensive health benefits

Retirement savings match

Paid time off

Competitive compensation

Remote work flexibility

Winter break

Job summary

ProShop ERP is seeking a HubSpot Administrator to support and maintain our HubSpot instance across sales, marketing, and customer success. You will train users, manage data quality, and help optimize workflows while growing into a strategic RevOps role.

You’ll collaborate with GTM teams to implement field updates, reports, and streamlined processes, ensuring accurate data and efficient day-to-day operations as the company scales.

Qualifications

• 1–2 years of hands-on HubSpot experience or equivalent certification.
• Excellent data handling and attention to detail.
• Strong organizational skills and process orientation.
• Clear written and verbal communication; able to work cross-functionally.
• Curious and eager to learn; capable of troubleshooting HubSpot independently.
• Experience with Google Workspace, Gong, Claude, or DealHub is a plus.

Responsibilities

• Be the first line of support for GTM end users; train, guide, and fix issues.
• Maintain data hygiene across contacts, companies, and deals; deduplicate.
• Collaborate to build/update record layouts, processes, and best practices.
• Set up and troubleshoot workflows and automations (lead routing, lifecycle updates).
• Support email campaigns, forms, and landing pages.
• Manage list segmentation and monitor broken workflows.
• Assist onboarding new HubSpot users and set permissions.
• Create basic reports and dashboards.
• Document processes; maintain an internal HubSpot playbook.
• Partner with GTM to gather requirements for fields/reports.

Skills

HubSpot

Data hygiene

Cross-functional collaboration

Documentation

Communication

Willing to learn

Tools

HubSpot

Job description

The ProShop Mission Statement:

We empower manufacturers with software grounded in deep industry insight to unlock the full potential of their business and strengthen the communities they serve.

Our Core Values: Win Together, Lead with Care, Embrace the Pace and Say It, Do It

ProShop is a revolutionary ERP/MES/QMS software designed as a Digital Manufacturing Ecosystem (DME) for the metalworking and aerospace industries, including machine and fab shops. We combine extensive industry knowledge with innovative technology to enhance manufacturing processes for our clients. We're seeking talented problem solvers and communicators who thrive on challenges to join our high-performing growing team. Our flexible, remote work environment supports work-life balance, fosters engagement, and emphasizes collaboration. We are committed to not only achieving financial success but also deeply partnering with clients to elevate their businesses. For more details, visit www.proshoperp.com

Department:

RevOps

Reports to:

RevOps Lead

Job Location:

The candidate must be located in the United States or Canada. We are unable to pursue candidates in the following states and provinces: California, New York, and Quebec.

Employment Type:

Full-time/salaried

Job Summary

We’re looking for a HubSpot Administrator to support and maintain our Hubspot instance. The ideal candidate is detail-oriented, able to support and work with users 1-1 to become proficient, and wants to grow into a more strategic RevOps role. You'll work closely with sales, marketing and customer success teams to keep our HubSpot instance accurate, efficient, and running smoothly day to day. As we grow fast and processes change to be adaptable and willing to jump in, share ideas and find a better way.

Essential Duties:

• Be the first line of support for our end users across the GTM organization, assist in training, how tos and bug fixes.
• Maintain data hygiene across contacts, companies, and deals --- deduping, standardizing fields, and cleaning up records
• Collaborate to build and update record layouts, processes and best practices.
• Set up and troubleshoot workflows and automations (lead routing, lifecycle stage updates, notifications)
• Support email campaigns, forms, and landing pages
• Manage list segmentation
• Monitor and fix broken workflows, sync errors, and integration issues
• Assist with onboarding new HubSpot users and maintaining permission/role settings
• Build basic reports and dashboards
• Document processes and maintain an internal HubSpot playbook/SOP library
• Partner with the GTM team to gather requirements for new fields, workflows, or reports

Required Qualifications:

• 1--2 years of hands-on HubSpot experience or equivalent certification
• Comfortable working with data --- Hubspot, spreadsheets, basic reporting, and attention to detail
• Strong organizational skills and a process-oriented mindset
• Clear written and verbal communication; comfortable working cross-functionally with sales, marketing and customer success
• Curious and eager to learn --- willing to dig into HubSpot documentation and troubleshoot independently
• Experience with Google Workspace, Claude (or other AI tools), Gong and DealHub or similar tools is a plus

Preferred Qualifications:

• HubSpot Certifications is a plus

Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer.
• Must have access to reliable internet that can handle video calls and space to have confidential calls.

Salary Range

This compensation range takes into account a wide range of factors that are considered in making compensation decisions including but not limited to geographic locations, job family, job-related skills, experience and relevant training or education, business and organizational needs.

$67,800 - $84,800 USD/CAD Annually

Why You'll Love Working at ProShop

• Comprehensive Health Benefits: Enjoy coverage with extended health benefits, including health, vision, and dental care. Your well-being is our top priority!
• Generous Retirement Savings: We match your RRSP or 401(k) contribution up to a maximum, helping you build a secure financial future.
• Paid Time Off: Recharge with ample paid time off, because we believe a balanced life is a successful life.
• Competitive Compensation: Receive a salary and benefits package that reflects your experience and skills, recognizing and rewarding your value to our team.
• Dynamics & Supportive Team: Join a high-achieving, collaborative team that values invocation, supports growth, and celebrates success together.
• Remote Work: Enjoy the flexibility of remote work opportunities, while staying connected with our team. You are welcome to our Bellingham, WA office as much as you'd like.
• Winter Break: We are closed from December 25th to January 1st annually, allowing our team to enjoy the festive season with their loved ones without affecting their vacation balance.

We are an equal opportunity employer and love diversity at our company!

We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, or disability status.