HRMS Administrator

Goodwill Industries of the Southern Piedmont; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Goodwill Industries of the Southern Piedmont is seeking an HRMS Specialist to maintain HRIS data integrity and support payroll integration. The role manages HRMS modules, including the DocuSign database, and produces standard and custom reports for HR operations.

Collaboration with Finance, IT, and Business Intelligence is required to advance organizational HR objectives, while providing training and guidance to managers on system usage and data standards.

Qualifications

• Associate's degree (A.A.) or equivalent in Computer Science, Information Technology or HR Management with 3 years' HRMS experience or equivalent.
• 2 years of demonstrated Paylocity HRMS experience operating in all modules is required.

Responsibilities

• Own the optimization, administration, and maintenance of HRMS modules and DocuSign database.
• Enter, update, and audit team member personal and employment information for payroll integration.
• Maintain HRMS field configurations to support data tracking and reporting.
• Develop and generate standard and customized HRMS reports and analytics.
• Maintain HR files and records in compliance with legal and organizational requirements.
• Provide HRMS training and resources to department managers.

Education

Associate's degree (A.A.) or equivalent in Computer Science/Information Technology or HR Management

Tools

Paylocity HRMS

DocuSign HRMS

HRMS modules

Job description

Summary

Maintains the HRMS and serves as the organizational Subject Matter Expert (SME). Manages other employment records and supports the Human Resources Department by performing the following duties.

Essential Duties and Responsibilities

• Provides ownership for the optimization, administration, and ongoing maintenance of all HRMS modules, including the DocuSign database, to support the annual Performance Appraisal review and coordination process.
• Enters, updates, and audits team member personal and employment information within the HRMS to ensure data accuracy, integrity, and appropriate integration with payroll.
• Maintains accurate HRMS field configurations to support organizational data tracking, reporting, and operational requirements.
• Develops and generates standard and customized queries, reports, and analytics to support departmental operations, data analysis, and business needs.
• Maintains HR files, documentation, and records in accordance with applicable legal, statutory, regulatory, and organizational compliance requirements.
• Processes employment verifications and responds to authorized requests for HR records and employment-related information.
• Provides department managers with HRMS training, guidance, information, and resources necessary to effectively fulfill system-related supervisory responsibilities.
• Responds to inquiries regarding department operations and directs individuals to the appropriate Goodwill representative or resource, as necessary.
• Collaborates with Finance, Information Technology, and Business Intelligence to provide HRMS data, data mapping, and related support necessary to advance organizational and business objectives.
• Performs a broad range of departmental support responsibilities, including serving as backup to the HR Benefits and Engagement Specialist; supporting engagement activities; maintaining files; distributing mail; ordering and maintaining supplies; and copying, collating, and distributing materials.

Requirements

Associate's degree (A. A.) or equivalent from two-year college or technical school in Computer Science, Information Technology or Human Resource Management and three years' experience in HRMS database management or related field; or the equivalent combination of education and experience.

2 years of demonstrated consistent Paylocity HRMS Experience operating in all modules is required.

This job has no certificate, license or registration requirements.

Physical Demands

While performing the duties of this job, the team member is regularly (more than 2/3 of the day) required to sit. The team member is frequently (2/3 to 3/3 of the day) required to use hands to finger, handle, or feel and talk or hear. The team member is occasionally (less than 1/3 of the day) required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.