HR/Staffing Coordinator

SNF Healthcare; Old Bridge (NJ); On-site; USD 120,000 - 160,000; Full time

Job summary

SNF Healthcare in New Jersey is seeking an HR Director to lead staffing and human resources operations across our centers. This role oversees master staffing schedules, staffing ratios, recruitment, onboarding, benefits administration, and compliance with ADA, FMLA, and FLSA.

You will partner with Center Management and Regional HR to drive employee engagement, performance evaluations, training, and benefit services, while ensuring confidentiality, accurate records, and timely payroll and labor

Responsibilities

• Create and maintain master schedule for all nursing positions.
• Ensure staffing ratios meet census requirements.
• Report staffing ratios to the Department of Health.
• Hire and retain staff; recruitment activities.
• Complete reports and graphs for hiring and staffing.
• Maintain confidentiality and integrity of employee information.
• Stay updated on policies and employment laws (ADA, FMLA, FLSA).
• Coordinate center applicant flow from sourcing to selection.
• Lead Welcoming Program and training on time clock practices.
• Maintain personnel files and ensure compliance with policy and legal standards.
• Coordinate center programs (safety, workers' comp, recognition).
• Support change initiatives and participate in training delivery.

Job description

Staffing RESPONSIBILITIES:

• Creating/maintaining master schedule for all nursing positions
• Making sure staffing ratios are being met per census
• Reporting staffing ratios to the Department of Health
• Hiring/Retaining staff and Recruiting
• Completing reports and graphs for all open positions/hiring/staffing

HR Director RESPONSIBILITIES/ACCOUNTABILITIES:

1. Demonstrates the highest level of integrity and confidentiality. Maintains personal employee information including but not limited to medical, pay, demographic, discipline, schedule preferences, accommodation requests, family matters, in the strictest confidence. Protects company confidential information.
2. Maintains current working knowledge of Company policies and procedures, pay practices, employee benefits, employment laws (i.e. ADA, FMLA, FLSA) and communicates regularly with employees to promote understanding and utilization.
3. Coordinates center applicant flow processes from sourcing through selection. Coordinates all center hiring needs with Recruiting. Conducts initial interview of job applicants. Completes reference checks, criminal background checks and ensures that applicant drug tests and physicals are completed along with all other necessary pre-employment paperwork.
4. Manages and participates in bi-weekly Welcoming Program. Ensures all new employees are trained in time clock practices and creates employee badge.
5. Administers the Benefits and Compensation programs at the center. Ensures all information is disseminated, collected and processed according to deadlines. Liaises with Corporate Benefit Services to address employee issues/inquiries. Provides competitive wage information to Regional HR Manager.
6. Conducts Basic Computer Training (equipment, login, keyboarding, system navigation) for all new employees. Provides additional support to employees to ease transition to automated work environment.
7. Establishes and monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees. Counsels managers and supervisors proactively in effective performance management techniques to improve employee retention and productivity.
8. Directs employees to appropriate resources in response to employee needs and/or requests,
9. Partners with Center Management Team and Regional Human Resources in the planning, administration and follow-up of the Employee Survey Process.
10. Investigates causes of employee disputes and grievances and recommends corrective action.
11. Creates and maintains individual personnel files/records (manual and electronic) as well as Center employee-related files/records including Benefit Accruals, Service Date Adjustments, Licensure/Certification/Education, OSHA, Workers' Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e. Drug Testing, CPR, Hep B, PPD, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.
12. Coordinates Center programs, e.g. Safety, Workers' Compensation, Employee Recognition, Employee Communications and Special Events.
13. Supports Corporate change initiatives/projects at the Center level. Participates in delivery of training programs.
14. May represent the center at unemployment hearings and workers' compensation hearings.
15. Fairly and consistently ensures compliance with policies and procedures
16. Participates in Center Manager on Duty Program based on center protocol.
17. Payroll for all facility