HR Specialist II-Central

Montgomery County Maryland; Manhattan (KS); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Kansas State University’s Division of Human Resources seeks a Time and Leave System Specialist to support the universal timekeeping system, FMLA, and university leave programs. This role liaises between Benefits and Time & Leave teams to implement system improvements and ensure payroll data integrity in ADP Workforce Manager.

Hybrid and/or remote eligible; requires a high school diploma with 3 years of relevant experience (Bachelor’s in HR preferred).

Qualifications

• Requires a high school diploma (or equivalent) and three years of relevant experience.
• Bachelor's Degree in HR or related field preferred.
• Excellent oral and written communication skills required.
• Excellent organizational skills required.
• Ability to determine priorities, exercise sound judgement, and work independently.
• Willingness to learn new software, develop additional skills, and engage in professional development.
• Ability to exercise discretion and uphold confidentiality.
• Demonstrated knowledge of HR processes and policies.
• Proficiency with Microsoft Office including Excel, Word, and PowerPoint.

Responsibilities

• Maintain the universal timekeeping system.
• Serve as system support specialist in ADP Workforce Manager.
• Provide front-line support to timekeepers and departments, resolving system and pay issues.
• Verify data reports in ADP Workforce Manager for payroll processing.
• Coordinate with departments when timesheets will be locked for submission.
• Troubleshoot system-related errors.
• Collaborate with Time and Leave Manager; participate in ADP training.
• Assist FMLA leave from notice to return, focusing on straightforward cases.
• Track legal leave hours across programs in ADP Workforce Manager.
• Monitor return-to-work dates and assist with employee scheduling.
• Upload leave documentation to digital files.
• Review FMLA case data for reporting and analytics.
• Interpret KS leave programs and KS State University policies.
• Help develop updated processes with a new timekeeping system.

Skills

Communication skills

Organizational skills

Prioritization

Discretion & confidentiality

MS Office Suite

Learning mindset

Education

Bachelor's Degree in HR or related field

High school diploma

Tools

Microsoft Office

Job description

About This Role

This position will assist with the management of the Universal Time and Leave System, FMLA, and university leave programs. Additionally, this position serves as the liaison between the Benefits and Time and Leave teams by striving to implement system improvements and supporting the time and leave and FMLA administration. This position will assist with other current HR initiatives as needed.

Duties and Responsibilities:

• Assist with the ongoing maintenance of the universal timekeeping system.
• Serve a the system support specialist in ADP Workforce Manager.
• Provides front-line support to timekeepers and department/units across the organization, resolving system and pay issues as appropriate.
• Assist with the verification of data reports in ADP Workforce Manager for the Payroll Department, ensuring the file is complete, formatted correctly, and processed within the timeframe needed to complete payroll.
• Coordinate with departments when timesheets will be locked so that the time file can be submitted to the Time and Leave Manager for processing and approval.
• Troubleshoot any errors or system-related issues.
• Work with Time and Leave Manager and others to investigate and resolve issues within the system. Participate in ADP training to advance system knowledge and improve system functionality.
• Assist with the FMLA leave administration process from the initial notice of leave to the employee's return to work, focusing efforts on straightforward cases such as birth and bonding.
• Assist in tracking legal leave hours used/taken, including FMLA, Worker's Compensation, and other University leave programs in ADP Workforce Manager, alerting the FMLA and Leave Specialist when leave taken does not match the leave approved.
• Monitor return-to-work dates and assist FMLA and Leave Specialist with this process for employees returning from extended FMLA, workers' compensation, or other leave(s), including tracking return-to-work dates and collaborating with departments on employee expected return dates.
• Responsible for uploading leave documentation to employee's digital file.
• Review and research relevant FMLA case data, compiling information for reporting and analytics.
• Interpret and understand the leave programs offered by the State of Kansas and Kansas State University.
• Assist in the development of updated processes in correlation with a new University timekeeping system and leave benefits.

About Us

The Division of Human Resources partners with leaders, faculty, and staff across Kansas State University to build a thriving, people-centered workplace that supports the university's mission of teaching, research, and service. Our team advances initiatives that strengthen the employee experience, promote professional growth, and support a high-performing and engaged workforce.
The division includes approximately 50 professionals delivering strategic and operational HR services to the campus community. Key functional areas include ASC-HR, Benefits, Compensation and Organizational Effectiveness, Employee Relations and Engagement, ERP Systems, Resource Center Operations, Talent Acquisition, Talent and Organizational Development, and Time and Leave. Together, these teams partner with campus units to provide responsive HR support, enhance organizational effectiveness, and help attract, develop, and retain a talented workforce.

Worksite Description

This position is Hybrid and/or Remote eligible.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and three years of relevant experience.
  Requirements may be met through a combination of education and experience.

Preferred Qualifications:

• Bachelor's Degree in Human Resources or related field
• Excellent oral and written communication skills
• Excellent organizational skill
• Ability to determine priorities, exercise sound judgement, and work independently
• Willingness to learn new software, develop additional skills, and engage in professional
  development
• Ability to exercise discretion and uphold confidentiality
• Demonstrated background or knowledge of human resource processes and policies
• Proficiency with Microsoft Office suite products to include Excel, Word, and PowerPoint

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Anticipated Hiring Pay Range

$20.30 - $23.08 per hour