HR Specialist, Benefits

Weisiger Group; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Weisiger Group is seeking an HR Specialist focused on Benefits Administration in Charlotte, NC. The role supports benefits, onboarding and employee inquiries within a family-owned enterprise.

You will manage health/welfare programs, 401K, HIPAA compliance and partner with the HRIS team to drive enrollment accuracy and reporting. Strong communication and data-driven detail are essential.

Qualifications

• 4-year college degree preferred.
• Minimum 3 years HR experience with Benefits Administration.
• Experience in Leave Administration including FMLA, STD, and LTD.
• HR Shared Services or HR Operations experience preferred.
• Ability to execute in a fast-paced environment while balancing multiple priorities.
• Solid verbal and written communication skills with effective time-management.
• Strong team player but able to work independently with minimal direction.
• Detail oriented and data driven.

Responsibilities

• Manage daily administration of benefit programs including health/welfare, Wellness, leave/disability, tuition reimbursement, and 401K.
• Maintain employee benefits files and detailed records.
• Oversee monthly billings for group plans and ensure HIPAA compliance.
• Discuss benefit options with new employees and process enrollments for new hires and life events.
• Manage Safety Boot and Tool Benefit Plans with audits and outreach to employees.
• Resolve benefit questions quickly, equitably and courteously.
• Partner with HRIS team to test Benefits Open Enrollment and run routine reports.
• Support onboarding of new employees including I-9, notebooks and badges.
• Develop and maintain HR files and documents in line with laws and practices.
• Accurately maintain HRIS with personal changes.
• Support HR Hotline and group email on programs, policies, and procedures.
• Document processes and seek efficient methods to improve experience.
• Prepare targeted employee communications and distribute HR reports.

Skills

Benefits Administration

Leave Administration

Communication skills

Detail oriented

Time management

Team player

Education

4-year college degree preferred

Tools

UltiPro

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Word

Job description

Join the Weisiger Group Team

As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.

Since 1926, we've supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that's built to last.

We're looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we're committed to providing a work experience that helps our team grow to their full potential.

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities, and fellow employees.

Summary

The HR Specialist is a key member of the Human Resources team supporting the entire enterprise. This is an exciting role reporting to our Director, HR Operations. This position focuses on operational aspects of the department with a primary responsibility in Benefits, Onboarding and Employee Inquiries. We are seeking someone with analytical savvy with experience in the benefits area and has an interest in creating a positive impact on our employee experience.

Essential Functions

• Manage daily administration of current benefit programs to include all health and welfare plans, Wellness program, leave and disability, tuition reimbursement, and 401K.
• Maintain employee benefits files and detailed records of employee benefits plans.
• Oversee the processing of monthly billings for all group plans and ensuring strict compliance with HIPAA.
• Discuss benefit options with new employees and process benefit enrollments for new hires and life events.
• Manage Safety Boot and Tool Benefit Plans, inclusive of regular audits and outreach to employees.
• Resolve employee benefit questions and issues to ensure quick, equitable and courteous resolution.
• Work with benefit vendors on claims resolution issues. Escalate benefit issues as needed.
• Partner with HRIS Team to test Benefits Open Enrollment platform and run routine reporting on open enrollment progress.
• Support onboarding of new employees including preparing employee electronic files, manage I-9, sending new hire notebooks and creating badges.
• Develop and maintain complete and accurate HR files for all employees, including all documents related to employer policies, payroll and benefit information in accordance with HR laws and best practices.
• Accurately maintain HRIS system with any personal changes
• Serve as support for the HR Hotline and group email box by answering internal and external inquiries regarding programs, policies, and procedures.
• Document current processes and seek out efficient methods with intent to simplify and enhance the employee and manager experience.
• Prepare targeted employee communications and create/distribute reports in support of HR programs.
• Maintains and understands the importance of professionalism and confidentiality of all information.
• Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and/or Experience

• 4-year college degree is preferred.
• Minimum of 3 years of HR experience with a concentration in Benefits Administration.
• Experience in Leave Administration including FMLA (Family Medical Leave Act), STD, and LTD administration.
• Experience in a HR Shared Services or HR Operations environment preferred.
• Ability to execute in a fast-paced environment while balancing multiple priorities.
• Solid verbal and written communication skills along with effective time-management
• Strong team player with both internal and external partners; but able to work independently with minimal direction.
• Detail oriented and data driven.

Computer Skills

• Experience with an HRIS (Human Resources Information System) system (UltiPro is preferred but not required)
• Highly proficient in Microsoft Office, in particular with Outlook, Excel (formatting and advanced formulas), Word and PowerPoint

Travel

• Up to 10% Regional travel

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles; outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.

We are an Equal Opportunity Employer

We require all employees to treat all our employees and candidates as equals. All personnel actions are conducted in the spirit of equal employment. We're committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation or any other characteristic protected by applicable local, state or federal laws.

#Weisiger

EEO/AA Employer.