HR Specialist

Vaco by Highspring; Tampa (FL); Hybrid; USD 54,000 - 78,000; Full time

Job summary

Vaco by Highspring, located in Tampa, seeks an HR Specialist/Office Manager to support day-to-day HR tasks, onboarding, employee support, and office operations in a small, collaborative environment as the company expands internationally.

You will wear multiple hats, coordinate with local and international stakeholders, contribute to HR initiatives, and help maintain an efficient, people-centered workplace while adapting to fast-paced growth.

Qualifications

• 3-5 years of Human Resources experience.
• Bilingual skills strongly preferred.
• Strong communication and interpersonal abilities.
• Highly organized with excellent attention to detail.
• Comfortable working in a small office environment and wearing multiple hats.
• Proactive, hands-on approach with a willingness to assist across functions.
• Ability to manage competing priorities and adapt to changing business needs.

Responsibilities

• Support all core HR functions, including onboarding, employee support, documentation, and HR administration
• Serve as a trusted resource for employees and leadership
• Coordinate office operations and administrative activities to ensure a smooth and efficient workplace
• Assist with employee engagement and ongoing HR initiatives
• Partner with local and international stakeholders as needed
• Help support a growing organization through process improvements and operational support
• Contribute wherever needed in a fast-paced, team-oriented environment

Skills

HR experience

Bilingual

Communication

Organization

Multitasking

Proactive

Adaptability

Job description

Responsibilities:

Position:

HR Specialist/Office manager

Location:

Hybrid in Tampa

About:

Our client is a growing international organization seeking an HR Specialist to support a small, collaborative office environment. This is a unique opportunity for an HR professional who enjoys wearing multiple hats and wants to be part of a business experiencing continued growth and global expansion.

This position will play a key role in supporting day‑to‑day human resources functions, office operations, and initiatives tied to the company's expanding international presence. The ideal candidate is proactive, adaptable, and excited about contributing to a close‑knit team where no task is considered too small.

• Support all core HR functions, including onboarding, employee support, documentation, and HR administration
• Serve as a trusted resource for employees and leadership
• Coordinate office operations and administrative activities to ensure a smooth and efficient workplace
• Assist with employee engagement and ongoing HR initiatives
• Partner with local and international stakeholders as needed
• Help support a growing organization through process improvements and operational support
• Contribute wherever needed in a fast‑paced, team‑oriented environment

Qualifications:

• 3-5 years of Human Resources experience
• Bilingual skills strongly preferred
• Strong communication and interpersonal abilities
• Highly organized with excellent attention to detail
• Comfortable working in a small office environment and wearing multiple hats
• Proactive, hands‑on approach with a willingness to assist across functions
• Ability to manage competing priorities and adapt to changing business needs

Why Consider This Opportunity?

• Opportunity to join a growing international organization
• Exposure to both local and global business leaders
• Broad role with a mix of HR and office management responsibilities
• Significant opportunity for professional growth and career development
• Collaborative, team‑oriented culture where employees have a visible impact on the business

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).