HR Specialist

Phoenix-House-of-New-York; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Phoenix-House-of-New-York is seeking an HR Specialist, Benefits and Leave to oversee benefits programs and leaves across our workforce. You will administer enrollment, changes, and terminations, ensure ACA and NYS compliance, and coordinate with managers on leave requests and documentation.

The role requires at least 3 years in HR with benefits/leave experience, familiarity with HRIS and Office tools, and strong confidentiality. Occasional travel to local sites may be involved.

Qualifications

• Bachelor’s degree in human resources, business, or related field, or equivalent experience.
• Minimum 3 years HR experience including benefits or leave administration.
• FMLA, NY Paid Family Leave, and ACA knowledge preferred.
• Proficiency with HRIS and Microsoft Office.

Responsibilities

• Benefits administration for health, dental, vision, retirement, and other programs, including enrollment, changes, and terminations.
• Manage FMLA, NY Paid Family Leave, short- and long-term disability, workers’ compensation, military and other leaves.
• Maintain leave records and coordinate with HRBP and managers; ensure confidentiality.
• Maintain compliance with ERISA, ACA, COBRA, FMLA, NYS/ NYC requirements.
• Prepare reports and audit documentation; support open enrollment and renewals.

Skills

Written communication

Verbal communication

Attention to detail

Discretion/confidentiality

Customer service oriented

Education

Bachelor’s degree in HR or related field

Tools

HRIS (Paycom or comparable)

Microsoft Office

Job description

Job Summary:The HR Specialist, Benefits and Leave is the go-to person for employee benefits and leaves of absence across our full-time, part-time, and per diem workforce. You will administer benefits programs, manage leave from request to return, and make sure our practices comply with federal, New York State, and local requirements.Supervisory Responsibilities:NoneDuties/Responsibilities:Benefits administrationAdminister health, dental, vision, retirement, and other benefit programs, including enrollment, changes, and terminationsDetermine and track benefit eligibility for full-time, part-time, and per diem staff, including ACA measurementReconcile carrier invoices and resolve billing and enrollment discrepanciesRespond to employees’ benefits questionsSupport annual open enrollment and renewalsLeave managementManage FMLA, NY Paid Family Leave, short- and long-term disability, workers’ compensation, military, and other leavesReview requests, issue notices and certifications, track leave balances and return dates, and coordinate with HRBP and managersKeep leave records accurate and confidentialSurveys and performance reviewsTrack employee survey distribution, and responsesCoordinate the performance review cycle, including reminders and completion trackingFollow up with staff to keep review documentation on scheduleSite support and administrationOccasional travel to local Phoenix House sites to support employees, run sessions, and collect documentsPerform other HR administrative tasks as neededCompliance and systemsMaintain compliance with ERISA, ACA, COBRA, FMLA, and applicable NYS and NYC requirementsMaintain accurate data in our HRIS and payroll systems, and coordinate with Payroll on deductions, leave pay, eligibility changes, and benefits continuum and/or repaymentPrepare reports and audit documentationEducation and Experience:Bachelor’s degree in human resources, business, or a related field, or equivalent experienceMinimum 3 years of HR experience, including benefits or leave administrationWorking knowledge of FMLA, NY Paid Family Leave, and ACA preferredStrong attention to detail and the ability to manage confidential informationClear written and verbal communication, with a service-oriented approach to employeesProficiency with HRIS and Microsoft OfficePreferredExperience in a nonprofit, healthcare, or behavioral health settingExperience with a mixed workforce of salaried, hourly, and per diem employeesFamiliarity multi-site environmentsExperience with Paycom or comparable HRISPHR, SHRM-CP, or CEBS certification, or progress toward onePhysical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities.Prolonged periods sitting at a desk and working on a computer.Must be able to lift or move up to 30 pounds at times.Must be able to access and navigate each department at the company’s facilities.