HR Specialist

UBMD Physicians' Group/UB Associates, Inc. (UBA); Buffalo (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) retirement plan

Health, dental, and vision insurance

Health savings account (HSA)

Paid time off

Job summary

UB Associates, Inc. is seeking an HR Specialist to support daily HR operations, employee administration, and compliance. The role requires hands-on HR experience, knowledge of core HR processes, and the ability to follow established policies with discretion.

This in-person, full-time position offers growth opportunities within a healthcare network and multi-location environment. You will handle onboarding, records management, policy adherence, leave administration, benefits inquiries, and

Qualifications

• High school diploma or equivalent.
• 2+ years hands-on HR experience.
• Knowledge of core HR functions such as onboarding, records, compliance, and administration.
• Familiarity with federal and New York State employment laws.
• Ability to follow established procedures and maintain confidentiality.
• Strong organization, detail orientation, and multi-tasking.
• Professional communication and discretion with sensitive information.
• Proficiency in Microsoft Office and HRIS tools.

Responsibilities

• Support daily HR operations including onboarding, offboarding, changes, and record management.
• Maintain accurate personnel files, HRIS records, and documentation.
• Follow HR policies and workflows to ensure consistency and compliance.
• Apply knowledge of federal and NYS employment laws to HR activities.
• Identify cases needing review and escalate when needed.
• Assist with employee relations, documentation, and deadlines.
• Track certifications, licenses, training, and compliance timelines.
• Support benefits administration and leave processes.
• Coordinate with payroll for accurate processing of employee changes.

Skills

HR operations

Onboarding

HR compliance

Employee records

HRIS

Microsoft Office

Discretion

Communication

Organizational skills

Education

Associate or bachelor's degree (preferred)

Tools

Paylocity

HRIS

Job description

HR Specialist – UB Associates, Inc.

Full-Time | In-person

Company: UB Associates, Inc.
Pay Range: $20.00–$25.00 per hour

Position Summary

UB Associates is seeking an HR Specialist with a solid foundation in Human Resources to support daily HR operations, employee administration, and compliance-related activities. The ideal candidate has prior hands‑on HR experience, understands core HR processes and employment practices, and can confidently follow established policies and workflows while managing multiple responsibilities. This position is well suited for an HR professional who has developed a working knowledge of HR fundamentals and is looking to continue growing their skills. While training and guidance will be provided, candidates should already possess a basic understanding of HR operations, employment regulations, and the importance of accuracy, confidentiality, and sound judgment.

Key Responsibilities

HR Operations & Compliance

• Support daily HR operations, including employee onboarding, offboarding, personnel changes, and employee record management.
• Maintain accurate and complete personnel files, HRIS records, and required employment documentation.
• Follow established HR policies, procedures, and workflows to ensure consistency and compliance.
• Apply a working knowledge of federal and New York State employment laws to routine HR activities.
• Recognize situations that may require additional review, documentation, or management guidance before proceeding.
• Assist with employee relations matters, including gathering information, maintaining documentation, and escalating concerns appropriately.
• Track required employee certifications, licenses, training, and compliance-related deadlines.

Benefits & Employee Support

• Assist with benefits administration, employee enrollment, qualifying life events, and routine benefits inquiries.
• Support leave of absence administration, including tracking documentation, maintaining records, and following established leave procedures.
• Respond to routine employee questions regarding HR policies, benefits, and employment processes.
• Coordinate with payroll and other departments to ensure accurate and timely processing of employee changes.

HR Coordination & Administrative Support

• Manage assigned HR tasks and follow-up activities while maintaining accurate documentation.
• Monitor outstanding requests, identify delays, and communicate updates as appropriate.
• Maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Support HR projects, process improvements, and other departmental initiatives as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 2 years of hands‑on Human Resources experience in a dedicated HR role.
• Working knowledge of core HR functions, including onboarding, employee records, HR compliance, and employee administration.
• Basic familiarity with federal and New York State employment laws and common HR compliance requirements.
• Ability to follow established procedures, recognize potential compliance concerns, and seek guidance when appropriate.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional communication skills and the ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and experience working with HRIS or similar employee management systems.

Preferred

• Associate or bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience supporting employee benefits, leave administration, or employee relations.
• Experience working in a healthcare or multi‑location organization.
• Familiarity with Paylocity or comparable HRIS platforms.

Why You’ll Love Working Here

• Gain exposure to a broad range of Human Resources functions within a growing healthcare organization.
• Continue developing your HR knowledge and skills through hands‑on experience and guidance.
• Comprehensive benefits, including 401(k), health, dental, vision, and life insurance, plus paid time off.
• Supportive team culture built on collaboration, trust, and continuous improvement.
• Opportunity to contribute to meaningful HR initiatives while supporting employees across multiple healthcare practices.

Benefits

• 401(k) retirement plan
• Health, dental, and vision insurance
• Health savings account (HSA)
• Paid time off

UB Associates, Inc. is an Equal Employment Opportunity (EEO) employer.