HR Recruiting Specialist

Embry-Riddle; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking an HR Recruiting Specialist to support faculty hiring and provide administration for staff and senior-level searches. This is an operations-focused role, not a full-cycle recruiter, working closely with the Director to keep communications and processes on track.

You will handle scheduling, documentation, and compliance tasks, while managing confidential information with discretion in a fast-paced university environment.

Qualifications

• Bachelor’s degree in human resources, business administration or related field (or equivalent).
• 2+ years of experience in recruitment support, talent acquisition operations or HR administrative role.
• Excellent attention to detail, organization and the ability to manage time-sensitive priorities.
• Clear, polished written and verbal communication with a professional, service-oriented approach.
• Sound judgment, initiative, discretion and ability to work independently within processes.
• Proficiency with Microsoft Office and experience with applicant tracking or HRIS.

Responsibilities

• Coordinate requisition activities, search documentation, committee schedules, interviews, campus visits and approvals.
• Assist with recruitment communications, correspondence, follow-up items and materials.
• Monitor search progress, identify missing information and resolve routine administrative issues.
• Provide admin support for staff and senior-level searches, including scheduling and candidate communication.
• Maintain information in Workday and other systems; organize files and track milestones.
• Help improve templates, workflows and communication practices for efficiency.
• Handle confidential information with discretion and escalate where needed.

Skills

Attention to detail

Organization

Communication

Discretion

Education

Bachelor’s degree in human resources, business administration or related field

Tools

Workday Recruiting

Microsoft Office

Job description

About the Role

Embry-Riddle Aeronautical University is seeking a proactive, exceptionally organized HR Recruiting Specialist to join our Recruiting and Compensation team. Reporting to the Director of Recruiting and Compensation, this position plays a vital role in supporting faculty hiring and providing administrative and operational assistance for staff and senior-level searches. This is a recruitment operations and hiring support role rather than a traditional full-cycle recruiter position. You will work closely with the Director to keep faculty hiring communications, processes and details on track, helping academic partners and candidates navigate an organized, professional experience. Success requires excellent judgment, strong follow-through and the confidence to independently manage the details while knowing when to seek guidance.

What You’ll Do

• Support faculty hiring processes by coordinating requisition activities, search documentation, committee schedules, interviews, campus visits and hiring-related approvals.
• Assist the Director with faculty recruitment communications, correspondence, follow-up items, meeting materials and process coordination across academic departments.
• Monitor search progress, anticipate upcoming steps, identify missing information and proactively resolve routine administrative or procedural issues.
• Provide administrative support for staff and senior-level searches, including scheduling, itineraries, candidate communication and accurate recordkeeping.
• Maintain timely and accurate information in Workday and other systems; organize files, track milestones and support compliance with university procedures.
• Help improve templates, workflows and communication practices to make hiring more efficient and consistent.
• Handle confidential and sensitive information with discretion and elevate matters requiring leadership or policy decisions.

About Us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow. Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.

Generous Time Off

• Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year.
• You’ll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

Tuition Coverage

• Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

Retirement Contributions

• ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.

Personal Leave

• Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Qualifications

• Bachelor’s degree in human resources, business administration or a related field, or an equivalent combination of education and relevant experience.
• Two or more years of experience in recruitment support, talent acquisition operations, human resources or a related administrative function.
• Excellent attention to detail, organization and ability to manage several time-sensitive priorities.
• Clear, polished written and verbal communication and a professional, service-oriented approach.
• Sound judgment, initiative, discretion and ability to work independently within established processes.
• Proficiency with Microsoft Office and experience with applicant tracking or HR information systems.

Preferred Qualifications

• Experience supporting hiring in higher education, particularly faculty searches.
• Familiarity with Workday Recruiting.

Our Commitment to Inclusion

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.

Company Culture

At Embry-Riddle Aeronautical University, we don't just prepare people for the future of aerospace, we help create it. As the world's leading aviation and aerospace university, Embry-Riddle is advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Our faculty, researchers and professional staff collaborate with industry leaders, government agencies and innovators to solve real-world challenges and shape the technologies transforming our world. We are accelerating research, expanding strategic partnerships and driving discoveries that will define the future of aerospace and STEM. Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. You will inspire future leaders, advance groundbreaking ideas and help shape what's next. Join us and be part of a community dedicated to innovation, impact and the future of aerospace.

Virtual Tours

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Campus Future Flythrough | Embry-Riddle Aeronautical University (ERAU)

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.