HR Recruiting Generalist - REMOTE

Sharing Excess Inc.; Pennsylvania; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Fully covered medical, dental, and vis

Job summary

Sharing Excess seeks an HR Generalist, Recruiting to own full-cycle recruitment across our hub markets (Philadelphia, NYC, Chicago, Detroit) and diverse roles from warehouse to leadership.

The role is remote from Sharing Excess hub markets and includes back-up HR operations, onboarding, HRIS updates, and compliance tasks, with a pathway to broader HR generalist duties as you grow.

Qualifications

• 4+ years of full-cycle recruiting experience in-house or agency.
• Experience with high-volume hourly hiring and professional or salaried searches.
• Working knowledge of HR operations: onboarding, I-9s, HRIS, employee relations basics.
• Familiarity with employment law including fair chance and pay transparency requirements.
• Experience with ATS and HRIS.
• Willingness to travel occasionally to hub locations.
• HR Generalist experience or PHR/SHRM-CP or equivalent certification.
• Experience recruiting in PA, NY, IL, or MI.
• Nonprofit, food systems, logistics, or warehouse hiring experience.
• Bilingual Spanish is a plus.

Responsibilities

• Full-cycle recruitment across all hub locations and roles.
• Coach managers on structured, inclusive interviewing and compliant practices.
• Maintain ATS and HRIS data; track recruiting metrics and offer processes.
• Partner with HR Manager and Senior HR Generalist to ensure smooth onboarding and handoffs.
• Coach managers on structured, inclusive, compliant interviewing.
• Maintain ATS and keep candidates informed at every stage.
• Prepare offers and hand off to onboarding smoothly.
• Track recruiting metrics: time to fill, pipeline health, source of hire, offer acceptance.
• Keep careers page current and reflect our mission and culture in postings.
• Support annual hiring plan and align roles with budget; back up HR as needed.
• Assist with onboarding paperwork, I-9 verification, orientation, 30/60/90-day check-ins.
• Serve as HR contact and route complex issues to HR Manager.
• Keep HRIS data accurate; assist compliance and audit prep.
• Support offboarding and engagement initiatives as needed.

Skills

Full-cycle recruiting

High-volume hiring

HR operations basics

Employment law knowledge

Applicant tracking system

HRIS

Discretion with confidential info

Travel willingness

Spanish bilingual

Multi-state recruiting

Education

PHR/SHRM-CP certification

Tools

Applicant Tracking System

HRIS

Job description

HR Generalist, Recruiting

People Operations · Sharing Excess

HR Manager

People Operations

Full-time, Exempt (Salaried)

Remote, from a Sharing Excess hub market (Philadelphia, PA · New York, NY · Chicago, IL · Detroit, MI)

Travel

Occasional travel to Sharing Excess hub locations as needed

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates hubs in Philadelphia, New York (Hunts Point), Chicago, and Detroit, redistributing surplus food at scale to reduce waste and close the meal gap.

We are looking for team members who bring both heart and rigor to their work and want to help build a strong, values-aligned organization from the inside out.

The HR Generalist, Recruiting owns hiring at Sharing Excess. You will run full-cycle recruitment across every hub and department, from warehouse and driver roles to program leadership, and make sure every candidate experiences our values from first contact to first day.

Recruiting is roughly 70% of this role. The other 30% is generalist work: you are a trained backup on core HR operations and step in when the team needs coverage, including onboarding, employee questions, HRIS updates, and compliance tasks. This is a role for a recruiter who wants to grow as an HR generalist, or a generalist who loves the hiring side of the work.

You will be part of a small, hands-on HR team led by the HR Manager and will partner closely with the Senior HR Generalist, Compliance & Payroll so hiring and onboarding hand off cleanly.

Responsibilities

• Full-Cycle Recruitment (approx. Own the hiring process end to end: intake meetings, job postings, sourcing, screening, interview scheduling, debriefs, references, and offers
• Partner with hiring managers to define role needs, interview plans, and selection criteria before a role opens
• Source candidates proactively through job boards, community partners, workforce programs, colleges, and referrals, with a focus on local talent in each hub
• Manage high-volume hourly hiring for warehouse, driver, and operations roles alongside professional and leadership searches
• Coach managers on structured, inclusive, and legally compliant interviewing
• Maintain the applicant tracking system and keep candidates informed at every stage
• Prepare offer letters in partnership with the HR Manager and hand new hires off smoothly to onboarding
• Track and report recruiting metrics, including time to fill, pipeline health, source of hire, and offer acceptance
• Keep the careers page and job postings current, and make sure our employer brand reflects our mission and culture
• Support the annual hiring plan and keep open roles aligned with the approved hiring budget
• Step in as backup HR Generalist when the team needs coverage, including absences, peak periods, and special projects
• Support new hire onboarding: paperwork, I-9 verification, orientation, and 30/60/90-day check-ins
• Serve as a point of contact for employee HR questions and route sensitive or complex issues to the HR Manager
• Keep employee records and HRIS data accurate
• Assist with compliance tasks, including training tracking, postings, and audit preparation, in partnership with the Senior HR Generalist, Compliance & Payroll
• Support offboarding, exit interviews, engagement surveys, and culture initiatives as needed

Qualifications

• 4+ years of full-cycle recruiting experience, in-house or agency
• Experience with both high-volume hourly hiring and professional or salaried searches
• Working knowledge of HR operations, such as onboarding, I-9s, HRIS, and employee relations basics
• Familiarity with employment law as it applies to hiring, including fair chance and pay transparency requirements
• Experience with an applicant tracking system and HRIS
• Strong organization, follow-through, and discretion with confidential information
• Willingness and ability to travel occasionally to Sharing Excess hub locations as needed
• HR Generalist experience or a PHR, SHRM-CP, or similar certification
• Experience recruiting in multiple states, especially PA, NY, IL, or MI
• Nonprofit, food systems, logistics, or warehouse hiring experience
• Bilingual skills, especially Spanish
• Push hiring forward with urgency without cutting corners
• Stay curious about the whole employee lifecycle, from first contact through long after the hire
• Balance structure with flexibility as priorities shift
• Care deeply about building systems that support people

Benefits

• Fully covered medical, dental, and vision benefits after 90 days

Sharing Excess provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation to participate in the application or interview process, please let us know and we will work with you.