HR Generalist, Recruiting

Sharing Excess Inc.; Lake Michigan Beach (MI); Remote; USD 60,000 - 75,000; Full time

Benefits offered by this job

Unlimited PTO

Full medical, dental, vision after 90d

Paid Family Leave

401(k)

Professional development support

Occasional team retreats

SE merch

Job summary

Sharing Excess is a fast-growing food rescue organization with hubs in Philadelphia, New York, Chicago, and Detroit. We seek an HR Generalist, Recruiting to own end-to-end recruitment across hubs, handling warehouse and professional roles, while also supporting onboarding and HRIS tasks.

You will join a small, hands-on People Operations team led by the HR Manager, collaborating with the Senior HR Generalist, Compliance & Payroll to ensure smooth hiring handoffs and policy adherence.

Qualifications

• 4+ years of full-cycle recruiting experience, in-house or agency.
• Experience with both high-volume hourly hiring and professional or salaried searches.
• Working knowledge of HR operations, such as onboarding, I-9s, HRIS, and employee relations basics.
• Familiarity with employment law as it applies to hiring, including fair chance and pay transparency requirements.
• Experience with an applicant tracking system and HRIS.
• Excellent communication skills and the ability to build trust quickly with candidates and managers.
• Strong organization, follow-through, and discretion with confidential information.
• Willingness and ability to travel occasionally to Sharing Excess hub locations as needed.

Responsibilities

• Own the hiring process end to end: intake meetings, job postings, sourcing, screening, interview scheduling, debriefs, references, and offers.
• Partner with hiring managers to define role needs, interview plans, and selection criteria before a role opens.
• Source candidates through job boards, community partners, colleges, and referrals, with a focus on local talent in each hub.
• Manage high-volume hourly hiring for warehouse, driver, and operations roles.
• Coach managers on structured, inclusive interviewing and compliant processes.
• Maintain the applicant tracking system and keep candidates informed at every stage.
• Prepare offer letters and handoffs to onboarding.
• Track recruiting metrics and report on time-to-fill and source of hire.
• Keep careers page current and reflect mission and culture.
• Support annual hiring plan and budget alignment.
• Step in as backup HR Generalist for onboarding, HRIS, and compliance tasks.
• Assist with onboarding paperwork, I-9 verification, orientation, and 30/60/90-day checks.
• Maintain employee records and HRIS data accuracy.
• Support offboarding, engagement surveys, and culture initiatives.

Skills

Full-cycle recruiting

High-volume hiring

HR operations

Employment law basics

Interviewing

Communication

Education

PHR/SHRM-CP certification

Tools

Applicant Tracking System

HRIS

Job description

HR Generalist, Recruiting

People Operations · Sharing Excess

Reports to

HR Manager

Team

People Operations

Type

Full-time, Exempt (Salaried)

Compensation

$60,000 to $75,000, commensurate with experience and location

Location

Remote, from a Sharing Excess hub market (Philadelphia, PA · New York, NY · Chicago, IL · Detroit, MI)

Eligibility

Must reside in PA, NY, IL, or MI

Travel

Occasional travel to Sharing Excess hub locations as needed

About Sharing Excess

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates hubs in Philadelphia, New York (Hunts Point), Chicago, and Detroit, redistributing surplus food at scale to reduce waste and close the meal gap.

Our work is fast-paced, human-centered, and deeply mission-driven. We move quickly, adapt constantly, and build systems that allow compassion to scale. We are looking for team members who bring both heart and rigor to their work and want to help build a strong, values-aligned organization from the inside out.

Role Overview

The HR Generalist, Recruiting owns hiring at Sharing Excess. You will run full-cycle recruitment across every hub and department, from warehouse and driver roles to program leadership, and make sure every candidate experiences our values from first contact to first day.

Recruiting is roughly 70% of this role. The other 30% is generalist work: you are a trained backup on core HR operations and step in when the team needs coverage, including onboarding, employee questions, HRIS updates, and compliance tasks. This is a role for a recruiter who wants to grow as an HR generalist, or a generalist who loves the hiring side of the work.

You will be part of a small, hands-on HR team led by the HR Manager and will partner closely with the Senior HR Generalist, Compliance & Payroll so hiring and onboarding hand off cleanly.

Core Responsibilities

Full-Cycle Recruitment (approx. 70%)

• Own the hiring process end to end: intake meetings, job postings, sourcing, screening, interview scheduling, debriefs, references, and offers
• Partner with hiring managers to define role needs, interview plans, and selection criteria before a role opens
• Source candidates proactively through job boards, community partners, workforce programs, colleges, and referrals, with a focus on local talent in each hub
• Manage high-volume hourly hiring for warehouse, driver, and operations roles alongside professional and leadership searches
• Coach managers on structured, inclusive, and legally compliant interviewing
• Maintain the applicant tracking system and keep candidates informed at every stage
• Prepare offer letters in partnership with the HR Manager and hand new hires off smoothly to onboarding
• Track and report recruiting metrics, including time to fill, pipeline health, source of hire, and offer acceptance
• Keep the careers page and job postings current, and make sure our employer brand reflects our mission and culture
• Support the annual hiring plan and keep open roles aligned with the approved hiring budget

Generalist Coverage (approx. 30%)

• Step in as backup HR Generalist when the team needs coverage, including absences, peak periods, and special projects
• Support new hire onboarding: paperwork, I-9 verification, orientation, and 30/60/90-day check-ins
• Serve as a point of contact for employee HR questions and route sensitive or complex issues to the HR Manager
• Keep employee records and HRIS data accurate
• Assist with compliance tasks, including training tracking, postings, and audit preparation, in partnership with the Senior HR Generalist, Compliance & Payroll
• Support offboarding, exit interviews, engagement surveys, and culture initiatives as needed

You'll Have

• 4+ years of full-cycle recruiting experience, in-house or agency
• Experience with both high-volume hourly hiring and professional or salaried searches
• Working knowledge of HR operations, such as onboarding, I-9s, HRIS, and employee relations basics
• Familiarity with employment law as it applies to hiring, including fair chance and pay transparency requirements
• Experience with an applicant tracking system and HRIS
• Excellent communication skills and the ability to build trust quickly with candidates and managers
• Strong organization, follow-through, and discretion with confidential information
• Willingness and ability to travel occasionally to Sharing Excess hub locations as needed

It's Great If You Also Have

• HR Generalist experience or a PHR, SHRM-CP, or similar certification
• Experience recruiting in multiple states, especially PA, NY, IL, or MI
• Nonprofit, food systems, logistics, or warehouse hiring experience
• Bilingual skills, especially Spanish

You'll Be Successful If You

• Treat every candidate like a future colleague, whether or not they get the job
• Push hiring forward with urgency without cutting corners
• Stay curious about the whole employee lifecycle, from first contact through long after the hire
• Balance structure with flexibility as priorities shift
• Care deeply about building systems that support people

Compensation

$60,000 to $75,000 per year, commensurate with experience and location.

Benefits & Perks

• Unlimited PTO to rest and recharge
• Fully covered medical, dental, and vision benefits after 90 days
• Paid Family Leave
• 401(k)
• Professional development support
• Occasional team retreats and gatherings
• SE merch

Benefits are subject to meeting plan eligibility and waiting-period guidelines.

Equal Opportunity

Sharing Excess provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation to participate in the application or interview process, please let us know and we will work with you.