Human Resources Specialist

Texas Southmost College; Brownsville (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Texas Southmost College seeks an HR Specialist to administer HR processes, maintain employee records, and support recruitment, onboarding, and offboarding. You will coordinate HR projects, generate reports, and assist with training initiatives across the college.

Responsibilities include maintaining HRIS data, processing hiring packets, reviewing job descriptions, and supporting payroll, budgeting and vendor activities as needed.

Qualifications

• Associate’s degree or 60 college hours from an accredited college or university.
• General knowledge of human resource processes and procedures.
• Experience in working with an HRIS.

Responsibilities

• Initiates, maintains and updates employee files and other relevant information in HRIS systems.
• Compiles, analyzes, and generates customized reports for administrative and external sources.
• Implements, tracks, and maintains databases of various employee information to include spreadsheets, key performance indicators and other electronic files.
• Processes documents on new, current, and former employees in HRIS systems.
• Processes a variety of administrative tasks to include document control, continuous improvement projects, and managing employee files.
• Assists and supports in evaluating and processing all hiring packets for new hires.
• Assist, participates and helps conduct trainings in the areas of new hire orientation, HRIS system, recruitment and in other areas as assigned.
• Serves as support administrator for our training systems to include LinkedIn Learning and Safe Colleges.
• Provides support in reviewing and revising all job descriptions and tracks the approval process.
• Assists with accounts payable, purchasing, vendor agreements and budget projects.
• Oversees the designation of job posting questions to ensure they aligned with the job requirements.
• Provides people admin support to all hiring managers and ensures their access and controls.
• Performs criminal background checks on new hires and TSC volunteers.
• Conducts verifications of employments and assists with unemployment claims.
• Oversees student worker and work-studies to include creating their work schedules, approving time cards, and performance evaluations.
• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
• Completes duties and responsibilities in compliance with college standards, policies and guidelines.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community.
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students and customers.
• Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC).
• Supports the values and institutional goals as defined in the College’s Strategic Plan.

Skills

MS Word

MS Excel

MS PowerPoint

HRIS

Data analysis

Multitasking

Communication

Confidential data

Problem solving

Teamwork

Education

Associate degree

60 college hours

HR knowledge

Tools

Relational databases

Job description

Position Information

Classification Title

Job Title

Job Title Human Resources Specialist

FLSA

FLSA Non-Exempt

Location

Location Main Campus

Position Length Full Time

Position Summary Information

Job Summary

Administers and coordinates Human Resources processes. Responsible for maintaining employee records and files. Assists with recruitment, onboarding and offboarding processes. Conducts research for Human Resources projects and provides support to a variety of HR initiatives.

Essential Duties and Responsibilities

• Initiates, maintains and updates employee files and other relevant information in HRIS systems.
• Compiles, analyzes, and generates customized reports for administrative and external sources.
• Implements, tracks, and maintains databases of various employee information to include spreadsheets, key performance indicators and other electronic files.
• Processes documents on new, current, and former employees in HRIS systems.
• Processes a variety of administrative tasks to include document control, continuous improvement projects, and managing employee files.
• Assists and supports in evaluating and processing all hiring packets for new hires.
• Assist, participates and helps conduct trainings in the areas of new hire orientation, HRIS system, recruitment and in other areas as assigned.
• Serves as support administrator for our training systems to include LinkedIn Learning and Safe Colleges.
• Provides support in reviewing and revising all job descriptions and tracks the approval process.
• Assists with accounts payable, purchasing, vendor agreements and budget projects.
• Oversees the designation of job posting questions to ensure they aligned with the job requirements.
• Provides people admin support to all hiring managers and ensures their access and controls.
• Performs criminal background checks on new hires and TSC volunteers.
• Conducts verifications of employments and assists with unemployment claims.
• Oversees student worker and work-studies to include creating their work schedules, approving time cards, and performance evaluations.
• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
• Completes duties and responsibilities in compliance with college standards, policies and guidelines.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community.
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students and customers.
• Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC).
• Supports the values and institutional goals as defined in the College’s Strategic Plan.
• Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans.
• Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College.
• Working hours may include evenings, holidays or weekends depending on deadline requirements and special events.
• Performs other related duties as assigned.

Required Knowledge and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Advanced skills in Microsoft Word, Excel, and PowerPoint and an understanding of information technology and relational database applications.
• Ability to grasp concepts and procedures quickly.
• Strong detail orientation and ability to multi-task with little direct supervision.
• Strong judgment, decisiveness, interpersonal skills to work effectively with employees at all levels of the organization.
• Ability to work under pressure with multiple interruptions and meet deadlines.
• Cooperation and being a team player in a diverse working environment is required.
• Ability to thrive in a fast-paced, customer-service oriented collaborative team environment.
• Excellent customer service skills and interpersonal skills.
• Excellent oral and written communication skills.
• Ability to handle sensitive and extensive confidential data is required.
• Problem solving skills and the ability to lead, instruct, handle a large variety of details and to work with all levels of organization.
• Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others.

Required Education and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required.

• Associate’s degree or 60 college hours from an accredited college or university.
• General knowledge of human resource processes and procedures.
• Experience in working with an HRIS .

Preferred Education and Experience

• Bachelor’s degree from an accredited university.
• One (1) to three (3) years of direct Human Resources experience.
• SHRM / HRCI certification
• Bilingual (English/Spanish).

Certificates and Licensures

None Required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Disclaimer: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Are you able to perform these essential job functions with or without reasonable accommodation?
Yes
With Accommodations
Texas Southmost College does not discriminate on the basis of race, color, sex, national origin, religion, gender, disability, age or military status in its programs and activities and provides equal access to services and other programs at the college.