HR & Payroll Specialist

asuresoftware; Virginia Beach (VA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401K with employer contribution

Paid time off

Job summary

Asure Software is seeking an On-site HR & Payroll Specialist to support ASO clients with daily HR operations, onboarding, benefits administration, and payroll processing. The role emphasizes confidentiality, strong organization, and adherence to HR practices and laws.

The position is on-site at Asure's hub locations in the US with responsibilities spanning onboarding, offboarding, benefits, and payroll, plus general HR support and regulatory compliance.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of experience in HR administration or a related role.
• Familiarity with HRIS systems and payroll platforms.
• Solid understanding of HR practices, labor laws, and payroll principles.

Responsibilities

• Coordinate onboarding activities including background checks, documentation, and new hire orientation.
• Prepare and process new hire paperwork and ensure setup in HR systems.
• Conduct onboarding sessions to explain policies, benefits, and procedures.
• Manage offboarding, exit interviews, termination docs, and final pay coordination.
• Serve as point of contact for benefits inquiries and vendor liaison for enrollment and changes.
• Collect and process time and attendance records for payroll, coordinate with payroll providers.
• Maintain employee records in HRIS and ensure compliance with payroll and tax regulations.
• Support HR reporting, audits, and training initiatives.

Skills

HR knowledge

Onboarding

Benefits administration

Payroll processing

Confidentiality

Communication skills

Time management

MS Office

Education

Bachelor's degree in HR

Related field

Tools

HRIS systems

Payroll platforms

Job description

Who we are

Over 600 employees strong, Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality. We help businesses develop their “Human Capital” to get to the next level, stay compliant, and allocate their time, money and technology toward growth. Our HCM platform empowers more than 100,000 clients to build great teams and better manage their people while staying compliant in an ever-changing HR legislative landscape. Asure’s HCM offering includes Payroll & Tax, HR, and Time & Attendance software and HR Services ranging from online compliance tools to a fully outsourced HR department.

This is an on-site position and can be based from any of Asure's hub office locations including Cherry Hill, NJ; Rochester, NY; or Nashville, TN.

How you will contribute

The HR & Payroll Specialist supports our ASO client base in ensuring smooth and efficient HR operations. This role will be responsible for handling day-to-day HR administrative tasks including employee onboarding and offboarding, benefits administration, and payroll processing. The ideal candidate will have a strong understanding of HR practices, excellent organizational skills, and a high level of confidentiality.

What You’ll Do

Onboarding & Offboarding

• Coordinate all pre-employment activities including background checks, documentation, and new hire orientation.
• Prepare and process new hire paperwork and ensure accurate setup in HR systems.
• Conduct onboarding sessions to familiarize new hires with company policies, benefits, and procedures.
• Manage the offboarding process, including exit interviews, termination documentation, and final pay coordination.

Benefits Administration

• Serve as a point of contact for employee benefits inquiries, providing guidance and resolving issues.
• Enroll, update, and terminate employees in benefit programs (health, dental, vision, 401(k), etc.).
• Liaise with benefit vendors and brokers to ensure accurate and timely processing.
• Assist in annual benefits open enrollment and employee communications.

Payroll Processing

• Collect and process employee time and attendance records for payroll.
• Coordinate with Finance/Payroll providers to ensure timely and accurate payroll processing.
• Verify payroll data including bonuses, deductions, and leaves.
• Maintain up-to-date employee records in HRIS and ensure compliance with payroll and tax regulations.

General HR Support

• Maintain and update employee records in HRIS and personnel files.
• Support compliance with local, state, and federal labor laws.
• Assist with HR reporting and audits as required.
• Help coordinate employee engagement and training initiatives.

What We’re Looking For

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of experience in HR administration or a related role.
• Familiarity with HRIS systems and payroll platforms.
• Solid understanding of HR practices, labor laws, and payroll principles.
• Strong attention to detail, confidentiality, and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• PHR or SHRM-CP certification is a plus.
• Proficiency in Microsoft Office Suite, especially Excel and Word.

Compensation

The base hourly for this role is $31.25 - $36.00 an hour, based on relevant experience, skills, and industry knowledge. Asure Software offers a variety of employee benefits. Salary information is determined by market location and is provided in accordance with state and local pay-transparency laws.

Benefits

• Medical, Dental, Vision, HSA, FSA- All effective on day 1!

• Company paid Basic Life Insurance, A+D, Long-Term Disability, and Short-Term Disability

• 401K Program with 3% safe harbor contribution

• Employee Stock Purchase Program

• Fitness Reimbursement Program

• Self-Managed PTO

Our Mission

To provide Human Capital Management (HCM) software and services that help companies grow, while nurturing a culture of growth around us.

• Helping our employees grow personally and professionally.

• Helping customers grow by getting the most from their human capital.

• Growing relationships in our communities that inspire goodness.

• Do all of these things in a way that grows shareholder value.

Our Vision

Be the most trusted Human Capital Management resource to entrepreneurs everywhere.

Our Values

• Embrace Change

• Lead with Integrity

• Own the Outcome

• Deliver Awesome

• Be a Good Human

We are an equal opportunity employer. All candidates must be legally authorized to work in the US, as we are unable to sponsor or transfer Visas at this time.