HR/Payroll Manager

Orem Rehabilitation & Skilled Nursing; Orem (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Orem Rehabilitation & Skilled Nursing seeks a proactive HR/Payroll Representative to support daily HR operations and payroll processing within a Utah facility. You will help maintain employee records, conduct pre-employment screening, coordinate recruitment and onboarding, and ensure regulatory compliance across state and federal guidelines.

The role requires strong organizational skills, attention to confidentiality, and the ability to communicate clearly with staff and leadership.

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree or equivalent preferred.
• Minimum one year of Human Resources experience, preferably in a hospital, long-term care facility, or related health care facility.

Responsibilities

• Ensure compliance with codes, policies, and regulations governing long-term care facilities.
• Maintain employee records and HRIS data entry; handle I-9 paperwork and licensing where required.
• Perform pre-employment screening and coordinate recruitment and onboarding processes.
• Coordinate Leave of Absence requests and processing; maintain confidentiality of personnel records.
• Process payroll twice monthly and assist employees with payroll inquiries.

Skills

HR experience

Payroll knowledge

Regulatory compliance

Communication skills

Education

High School Diploma or equivalent; Bachelor's preferred

Tools

HRIS

Job description

HR/ Payroll Rep

At Orem Rehab, we are seeking an enthusiastic and motivated individual to join our team as our next Human Resources/Payroll Representative! If you are energetic, happy, and excited to lead a team, this position is the fit for you! Please take a moment to review the Job Description, and we look forward to reviewing your application.

POSITION SUMMARY:

To assist in the day-to-day functions of the facility in accordance with current acceptable human resources principles relating to the long-term care operation, in accordance with current federal, state, and local standards, guidelines, and regulations that govern our facility, and as may be directed by the Administrator, to ensure that the highest degree of quality is maintained at all times. As the HR/Payroll Representative, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

All duties and responsibilities shall be performed as set forth in our established policies and procedures.

Adheres to and assures compliance with Code of Conduct, facility policies and procedures, and all applicable rules, regulations, and standards as promulgated by Federal, State, and accrediting agencies or regulating bodies. This includes, but is not limited to, the Department of Health, the Centers of Medicare and Medicaid Services, and other applicable regulatory agencies.

• Assures that all staff complete required compliance training and processes
• Responsible for the day-to-day functions of the HR office and maintenance of employee records
• Conducts pre-employment and background screening
• Coordinate the facility employee recruitment and onboarding process
• Coordinates Leave of Absence requests and processing
• Ensures new hire paperwork is completed, including the I-9 form, verifies I-9 documentation, and maintains I-9 files
• Ensures that new employees are properly oriented and trained.
• Provides written and oral reports/recommendations to the Administrator concerning Human Resource matters within the facility.
• Prepares for and participates in facility surveys (inspections) made by authorized government agencies.
• Resolves complaints and grievances made by facility personnel.
• Ensures that department employment actions are administered fairly and in compliance with the facility’s Policy Against Discrimination, Harassment, and Retaliation.
• Develops, plans, and conducts in-service training classes.
• Maintain confidentiality of all personnel information and records, both current and archived.
• Works directly with the Staffing Coordinator and Staff Development to maintain compliance with all facility and regulatory employee competency and education requirements
• Maintain and update human resource records, forms, and policies per federal and state regulations
• Maintain HRIS data entry of all personnel changes and reports. Ensure all licenses, certificates, and other credentials, as well as TB screens, are kept up-to-date.
• Perform duties relative to the facility’s overall payroll function. Process payroll twice monthly, including ensuring terminated employee final paychecks are provided to the employee in accordance with state law.
• Assist employees in obtaining information concerning their payroll checks, deductions, overtime, etc., as necessary.
• Coordinates the employee performance review process.
• Respond promptly to unemployment and worker compensation claims
• Champion the annual satisfaction survey for employees and residents
• Performs other duties as may be needed or assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School Diploma or equivalent required; Bachelor’s degree or equivalent preferred.
• Must have, as a minimum, one year of Human Resources experience, preferably in a hospital, long-term care facility, or other related health care facility.

Certificates and Licenses:

• Preference for PHR or SHRM-CP certified

Other Specific Requirements

• Must provide evidence of being free of tuberculosis infection upon hire and as set forth by the policies of the facility.
• Must be able to read, write, speak, and understand the English language.
• Must have patience, tact, a cheerful disposition, and enthusiasm, as well as the willingness to handle difficult situations.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Must be knowledgeable of procedures, as well as laws, regulations, and guidelines that pertain to long-term care.
• Must possess leadership and supervisory skills and the willingness to work harmoniously with other personnel.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Keep informed as to changes in employment laws and regulations

WORK ENVIRONMENT:

• Works in administrative offices with frequent need to be in all area(s) of the facility (i.e., nurse’s stations, resident rooms, etc.).
• Moves intermittently during working hours.
• It is subject to frequent interruptions.
• Interacts with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
• Communicates with the medical staff, nursing personnel, and other department supervisors.
• Works beyond normal working hours and on weekends and holidays when necessary.
• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• May be subject to injury from falls, burns from equipment, odors, etc., as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• May be subject to exposure to infectious waste, diseases, conditions, etc., including TB, AIDS, and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals.

PHYSICAL AND SENSORY REQUIREMENTS (with or without the aid of mechanical devices):

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental, emotional, and stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively.
• Must meet the general health requirements set forth by the policies of this facility, which may include a medical and physical examination.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.
• Must be able to lift to 25 pounds. Requires infrequent lifting of more weight up to 50 pounds.
• It may be necessary to assist in the evacuation of residents during emergencies.

At Orem Health and Rehab, our talented and focused staff will work with you, your family, and your healthcare provider, to create a comprehensive and effective care and treatment plan.
Our welcoming smiles will tell you that Orem Health and Rehab is a place to regain your strength and mobility and a place you can call home.