HR & Payroll Coordinator (Part-Time) (#2511)

Pivotal Talent Search Inc.; Ozark (MO); Remote; USD 28,000 - 39,000; Part time

Job summary

Pivotal Talent Search Inc. is seeking a part-time Human Resources & Payroll Coordinator to support payroll processing, onboarding, benefits and HR administration for a small to mid-sized organization in the Springfield area.

This remote role requires living within a commutable distance to Ozark, MO, with a set schedule of 15 to 20 hours per week and the ability to work independently while maintaining HR confidentiality and accuracy.

Qualifications

• 5+ years of experience in human resources, payroll administration, or a similar role.
• Working knowledge of payroll and basic HR practices.
• Experience with employee benefits administration preferred.
• Strong organizational and follow-through skills.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills.
• Comfortable working independently in a remote environment.
• Ability to identify when an HR issue should be escalated to management or an outside professional.
• Experience supporting a small or mid-sized organization preferred.

Responsibilities

• Manage and coordinate the company's regular payroll process.
• Maintain employee payroll information, including new hires, terminations, compensation changes, deductions, and other employee changes.
• Review payroll information for completeness and accuracy prior to processing.
• Coordinate with managers regarding timekeeping, PTO, commissions, bonuses, and other payroll-related information.
• Maintain appropriate payroll records and documentation.
• Respond to employee payroll questions.
• Coordinate with the Accounting team to ensure payroll information is accurately recorded and reconciled in the financial system.
• Support year-end payroll activities, including W-2 processing and other required payroll reporting.

Skills

Payroll admin

Benefits administration

Onboarding

Offboarding

HR compliance

Confidentiality

Remote work

Communication

Organizational skills

Independent work

Job description

Human Resources & Payroll Coordinator (Part - Time)

Hours: Monday - Friday - Set schedule of 15 to 20 hrs per week.

Location: Remote - Springfield, Missouri area. Must live within a commutable distance to Ozark, Missouri.

The Human Resources & Payroll Coordinator is responsible for the day-to-day administration of the company's human resources and payroll activities. This position provides reliable support for payroll processing, employee records, benefits administration, onboarding and offboarding, employee policies, leave administration, and basic HR compliance. The role serves as a resource to employees and managers for routine HR questions and works closely with the Leadership Team on employee matters requiring management involvement.

This is a hands-on, part-time position designed to provide professional HR support without requiring a full-time HR department.

KEY RESPONSIBILITIES

Payroll Administration

• Manage and coordinate the company's regular payroll process.

• Maintain employee payroll information, including new hires, terminations, compensation changes, deductions, and other employee changes.

• Review payroll information for completeness and accuracy prior to processing.

• Coordinate with managers regarding timekeeping, PTO, commissions, bonuses, and other payroll-related information.

• Maintain appropriate payroll records and documentation.

• Respond to employee payroll questions.

• Coordinate with the Accounting team to ensure payroll information is accurately recorded and reconciled in the financial system.

• Support year-end payroll activities, including W-2 processing and other required payroll reporting.

Employee Onboarding & Off-Boarding

• Coordinate new-employee onboarding.

• Prepare and maintain required employment documentation.

• Ensure new employees complete required forms and benefit enrollment.

• Coordinate system, payroll, and benefit setup with appropriate internal resources.

• Maintain onboarding and off-boarding checklists.

• Coordinate employee separations, including required documentation, benefit changes, payroll notifications, and return of company property.

Benefits Administration

• Serve as the primary administrative contact for employee benefit programs.

• Coordinate employee enrollment and benefit changes.

• Assist employees with routine benefit questions.

• Coordinate with insurance brokers, benefit providers, and other outside partners.

• Maintain accurate benefit records.

• Support annual open enrollment.

Employee Records & HR Administration

• Maintain complete and organized employee personnel records.

• Maintain employee compensation, employment-status, and job-information records.

• Track PTO, leave, and other employee-status changes as appropriate.

• Maintain current job descriptions and organizational information.

• Prepare routine employee letters, forms, and HR documentation.

• Maintain confidentiality of employee and payroll information.

• Update and oversee the annual review process.

Policies & Compliance

• Assist with maintaining the employee handbook and company HR policies.

• Help ensure required employment notices and documentation are maintained.

• Monitor routine HR compliance requirements and elevate concerns as applicable.

• Maintain appropriate records related to employment, payroll, benefits, and leave.

• Coordinate workers' compensation administration and related documentation when needed.

• Work with outside HR or legal advisors when specialized guidance is required.

Employee & Manager Support

• Serve as the first point of contact for routine employee HR questions.

• Provide managers with basic guidance regarding company policies and HR procedures.

• Assist managers with documenting employee performance or disciplinary matters when requested.

• Support the leadership with employee-relations matters.

• Escalate significant employee, compliance, performance, or legal concerns to the leadership team.

Recruiting Support

• Assist managers with job postings and recruiting administration as needed.

• Coordinate interviews and candidate communication.

• Assist with offer letters and pre-employment documentation.

• Coordinate background checks or other pre-employment requirements when applicable.

REQUIRED QUALIFICATIONS

• 5+ years of previous experience in human resources, payroll administration, or a similar role.

• Working knowledge of payroll and basic HR practices.

• Experience with employee benefits administration preferred.

• Strong organizational and follow-through skills.

• High level of discretion and confidentiality.

• Strong written and verbal communication skills.

• Comfortable working independently in a remote environment.

• Ability to identify when an HR issue should be escalated to management or an outside professional.

• Experience supporting a small or mid-sized organization preferred.