HR & Payroll Coordinator

Beta Academy; United States; On-site; USD 33,000 - 40,000; Full time

Job summary

Beta Academy is seeking an HR & Payroll Coordinator to manage payroll, HRIS maintenance, and benefits administration for a Title I campus. The role emphasizes accuracy, confidentiality, and frontline support to campus leaders.

The candidate will process biweekly payroll, audit timekeeping data, assist with onboarding, and ensure compliance with federal and state regulations. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Minimum two years of payroll accounting or HR experience required.
• Experience with payroll in school district or public sector preferred.
• Familiarity with HRIS and payroll software.

Responsibilities

• Process biweekly payroll accurately and on schedule for all employees.
• Audit timesheets, leave balances, overtime for accuracy.
• Prepare payroll taxes, deductions and benefit withholdings.
• Maintain payroll registers and documentation for audits.
• Support onboarding, personnel records, benefits administration and verification.

Skills

Attention to detail

Analytical skills

Time management

Customer service

Communication

Payroll knowledge

Microsoft Excel

HRIS software

Education

High school diploma or GED

Associate degree in Accounting/Finance/Business/HR

Tools

HRIS software

Microsoft Excel

Word/Outlook

Job description

HR & Payroll CoordinatorJob DescriptionBeta is a Title I Schoolwide campus I understand that part or all of this job could be funded with federal funds Position SummaryThe HR & Payroll Coordinator is responsible for coordinating all aspects of payroll administration while providing operational support for Human Resources This position ensures employees are paid accurately and on time by maintaining payroll records auditing timekeeping data processing payroll transactions and ensuring compliance with federal state and local regulations In addition the coordinator supports employee lifecycle processes including onboarding personnel records benefits administration and employment verification The ideal candidate is highly organized detail oriented customer focused and committed to maintaining confidentiality while delivering exceptional service to employees and campus leaders Reports ToDirector of Human Resources

Core Responsibilities

Payroll Administration

Process bi weekly payroll accurately and on schedule for all employeesAudit employee timesheets leave balances overtime and supplemental pay for accuracyCalculate wages deductions taxes garnishments and benefit withholdingsProcess direct deposits payroll adjustments retroactive pay supplemental payrolls and off cycle payrollsReconcile payroll prior to processing and resolve discrepanciesMaintain payroll registers payroll history and supporting documentation

Human Resources Administration

Process employee status changes including new hires transfers promotions compensation changes and terminationsAssist with onboarding employee documentation and HRIS maintenanceMaintain employee personnel files in accordance with district record retention requirementsSupport benefits administration by processing payroll deductions and qualifying life event changesAssist with open enrollment activities and employee benefit communicationsCoordinate employment verification requests and unemployment claims

Compliance & Reporting

Prepare and submit payroll reports required byInternal Revenue Service IRSTeacher Retirement System of Texas TRSTexas Workforce Commission TWCFederal Insurance Contributions Act FICAMedicareWorkers CompensationEnsure compliance with federal state and local employment and payroll regulationsAssist with year end payroll processing W 2 preparation payroll reconciliations and audit requestsMaintain complete and auditable payroll and HR records

Customer Service

Serve as the primary point of contact for employee payroll questionsProvide outstanding customer service to employees supervisors campus administrators and leadershipResearch and resolve payroll discrepancies promptlyCommunicate effectively with Human Resources Finance and campus leaders to ensure payroll accuracy

Essential Duties and Responsibilities

PayrollMaintain payroll records payroll registers payroll check registers and payroll historyProcess payroll changes includingNew hiresSalary adjustmentsPosition changesPayroll deductionsDirect deposit updatesBenefit deductionsLeave adjustmentsEmployee separationsReview employee timekeeping records for completeness and approvalBalance payroll earnings taxes deductions and benefit withholdings before payroll processingMaintain payroll confidentiality at all times

Human Resources

Maintain employee personnel files and electronic HR recordsAssist with onboarding and orientation for new employeesProcess employee documentation and employment status changesSupport employee recognition HR initiatives and special projectsMaintain service records and employment documentation

Reporting & Recordkeeping

Prepare payroll reports for internal leadership and regulatory agenciesMaintain accurate payroll documentation for audit purposesMonitor payroll deadlines and ensure timely completion of all required filingsAssist in preparing reports requested by Finance auditors or executive leadership

Collaboration

Work closely with Human Resources Finance Benefits and campus administratorsCommunicate payroll deadlines and requirements to staffProvide training and guidance to supervisors regarding payroll procedures and timekeeping expectationsCross train with Human Resources staff to ensure continuity of operations

Other Duties

Maintain strict confidentiality of employee and payroll informationParticipate in professional development and required compliance trainingRecommend process improvements to increase efficiency and accuracyPerform other duties as assigned by the Director of Human Resources

Qualifications

High school diploma or GED requiredAssociates degree in Accounting Finance Business Administration Human Resources or a related field preferredExperienceMinimum of two years of payroll accounting finance or Human Resources experience requiredExperience processing payroll in a school district charter school or public sector organization preferredExperience with HRIS and payroll software preferredKnowledgePayroll processing principles and best practicesFederal and state payroll regulationsTeacher Retirement System TRS reportingIRS payroll tax requirementsFICA Medicare Workers Compensation and unemployment reportingHuman Resources policies procedures and employment documentationSkills & AbilitiesExceptional attention to detail and accuracyStrong mathematical and analytical skillsExcellent organizational and time management skillsAbility to prioritize multiple deadlines in a fast paced environmentStrong customer service and interpersonal skillsExcellent written and verbal communicationAbility to exercise discretion and maintain confidentialityAdvanced proficiency with Microsoft Excel Word Outlook and payrollHRIS softwareAbility to learn new technology and improve processesPhysical RequirementsProlonged periods of sitting and computer workFrequent keyboarding and use of office equipmentOccasionally lift up to 20 poundsAbility to work extended hours during payroll processing and year end reportingWorking ConditionsProfessional office environmentFrequent interruptions requiring flexibility and excellent organizational skillsRegular attendance and punctuality are essential to ensure timely payroll processing and Human Resources supportKey Performance Indicators KPIs999 payroll accuracy100 on time payroll processing100 compliance with payroll tax TRS and regulatory reporting deadlinesEmployee payroll inquiries responded to within one business dayZero material payroll audit findingsMaintain accurate employee records with 100 completion of required documentationComplete all new hire payroll setup prior to first scheduled payrollProcess employee status changes within two business days of receiving approved documentation

Employment Terms

Full Time100 on site12 month positionSalary starts at 36500