HR & Payroll Coordinator

Gabriel Group; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Reliant AC seeks an HR & Payroll Coordinator to support weekly payroll, timekeeping, and employee data entry. This on-site Irving, TX role requires collaboration with employees, managers, HR, and Accounting to ensure accurate and timely payroll and records.

Strong attention to detail and confidentiality are essential for success in this position. The role covers payroll processing for salaried, hourly, and commission-based staff, with responsibilities spanning onboarding, offboarding, and

Qualifications

• Associate or bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• 1 - 3 years of experience in payroll, HR administration, accounting support, or a related field preferred.
• Experience with timekeeping, payroll preparation, data entry, or administrative recordkeeping is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy when working with numbers and employee information.
• Ability to manage recurring deadlines and follow up on outstanding information.
• Professional communication skills and the ability to work with employees and managers across the organization.
• Ability to handle confidential information responsibly.
• Understanding of applicable labor laws and payroll best practices.

Responsibilities

• Collect, review, and verify employee time records and overtime information before payroll processing.
• Assist with weekly payroll preparation for salaried, hourly, and commission-based employees.
• Follow up with employees and managers regarding missing punches, incomplete time records, or discrepancies.
• Review payroll entries for accuracy and completeness before submission for review and approval.
• Identify and report discrepancies, unusual entries, or missing information that could affect payroll accuracy.
• Assist with researching and resolving routine payroll questions.
• Follow established procedures for employee pay changes and other payroll-related updates, ensuring required approvals and documentation are obtained before processing.
• Coordinate with Human Resources, management, and Accounting as needed to resolve payroll issues.
• Enter and update employee information in the HRIS and Service Titan.
• Assist with maintaining accurate employee records and payroll documentation.
• Support payroll-related onboarding and offboarding tasks, including entering approved employee information and processing documented changes.
• Respond to routine HR-related inquiries and direct sensitive or complex employee matters to the appropriate HR representative.
• Assist with coordinating employee training and other HR initiatives as needed.
• Handle employee information professionally and maintain confidentiality.
• Provide general administrative support to the Human Resources department as needed.

Skills

Attention to detail

Time management

Communication skills

Confidentiality

Numerical accuracy

Education

HR/Business degree

2 Year Degree

Tools

HRIS

Service Titan

Microsoft Excel

Job description

• Location 3250 Story Rd W,Irving, TX, 75038,United States
• Employee Type Full-Time Non-Exempt
• Required Degree 2 Year Degree
• Manage Others No

Description

Company Overview

Reliant AC specializes in air conditioning services, delivering innovative climate control solutions for both residential and commercial clients. Our commitment to quality and customer satisfaction drives our operations, making us a trusted name in the industry.

Position Summary

The HR & Payroll Coordinator supports the Human Resources department with weekly payroll preparation, timekeeping review, employee data entry, and related administrative responsibilities.This position plays an important role in ensuring payroll information is complete, accurate, and submitted on time. The coordinator will work with employees, managers, Human Resources, and Accounting to resolve discrepancies, maintain records, and follow established payroll procedures. This position requires excellent attention to detail, confidentiality, and organizational skills.

Requirements

• Associate or bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• 1 - 3 years of experience in payroll, HR administration, accounting support, or a related field preferred.
• Experience with timekeeping, payroll preparation, data entry, or administrative recordkeeping is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy when working with numbers and employee information.
• Ability to manage recurring deadlines and follow up on outstanding information.
• Professional communication skills and the ability to work with employees and managers across the organization.
• Ability to handle confidential information responsibly.
• Understanding of applicable labor laws and payroll best practices.

Summary

Payroll and Timekeeping

• Collect, review, and verify employee time records and overtime information before payroll processing.
• Assist with weekly payroll preparation for salaried, hourly, and commission-based employees.
• Follow up with employees and managers regarding missing punches, incomplete time records, or discrepancies.
• Review payroll entries for accuracy and completeness before submission for review and approval.
• Identify and report discrepancies, unusual entries, or missing information that could affect payroll accuracy.
• Assist with researching and resolving routine payroll questions.
• Follow established procedures for employee pay changes and other payroll-related updates, ensuring required approvals and documentation are obtained before processing.
• Coordinate with Human Resources, management, and Accounting as needed to resolve payroll issues.

HR and Administrative Support

• Enter and update employee information in the HRIS and Service Titan.
• Assist with maintaining accurate employee records and payroll documentation.
• Support payroll-related onboarding and offboarding tasks, including entering approved employee information and processing documented changes.
• Respond to routine HR-related inquiries and direct sensitive or complex employee matters to the appropriate HR representative.
• Assist with coordinating employee training and other HR initiatives as needed.
• Handle employee information professionally and maintain confidentiality.
• Provide general administrative support to the Human Resources department as needed.