HR / Payroll Assistant

Hermann Services, Inc.; New Jersey; Hybrid; USD 26,000 - 27,000; Full time

Job summary

Hermann Services, Inc. is seeking an HR / Payroll Assistant in Monmouth Junction, NJ, to support the HR department and payroll operations.

The role handles recruitment support, employee record maintenance, onboarding assistance, and policy compliance to help attract and develop talent in the transportation and warehousing sector. The position requires a high school diploma (associates preferred) and 3–4 years in a related role, with strong MS Office skills and familiarity with HRIS ADP and ATS.

Qualifications

• High school diploma or equivalent required; Associate’s degree in HR, business administration, or related field preferred.
• 3-4 years of administrative or HR support experience.
• Basic knowledge of HR principles, employment laws, and best practices.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in recruitment by posting openings, screening resumes, and coordinating interviews.
• Maintain and update employee records in HR databases, ensuring accuracy and confidentiality.
• Support onboarding for new hires, including preparing documentation and orientation sessions.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely manner.
• Prepare HR reports and assist with payroll processing and benefits administration as needed.
• Ensure compliance with federal, state, and local employment laws and regulations.

Skills

Microsoft Office

HR principles

Communication

Organizational skills

Payroll support

Education

High school diploma or equivalent

Associate’s degree in HR or related field

Tools

HRIS ADP

ATS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR / Payroll Assistant

Full Time Monmouth Junction, NJ, US

29 days ago Requisition ID: 1405

Salary Range: $26.00 To $27.00 Annually

About the Role:

The HR /Payroll Assistant in the Transportation and Warehousing industry plays a crucial role in supporting the human resources department to ensure smooth and efficient HR operations. This position is responsible for assisting with recruitment processes, maintaining employee records, and facilitating communication between management and staff. The HR Assistant helps implement HR policies and procedures that comply with industry regulations and company standards. By managing administrative tasks and supporting employee relations initiatives, this role contributes to a positive workplace environment and operational excellence. Ultimately, the HR Assistant helps the organization attract, retain, and develop talent critical to the success of transportation and warehousing operations across the United States.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, or related field preferred.
• At least 3-4 years of experience in an administrative or HR support role.
• Basic knowledge of HR principles, employment laws, and best practices.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Experience working in the transportation, logistics, or warehousing industry.
• Familiarity with HR information systems (HRIS) ADP and applicant tracking systems (ATS)
• Excellent interpersonal and communication skills to effectively interact with employees at all levels.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities:

• Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews.
• Maintain and update employee records in HR databases ensuring accuracy and confidentiality.
• Support onboarding activities for new hires, including preparing documentation and facilitating orientation sessions.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Prepare HR reports and assist with payroll processing and benefits administration as needed.
• Ensure compliance with federal, state, and local employment laws and regulations relevant to the transportation and warehousing industry.

Enter and track garnishments, ensure deductions are active and inactive upon completion

Updating employee addresses, tax withholding forms, and tax withholdings

Tracking employee status changes

Tracking payroll corrections

Responding to routine payroll question ( PTO balances, copy of paystub/W2, pay date inquiries)

Organizing payroll files for audits

Maintain a daily issue log

Publish weekly payroll reports for Managers

Skills:

The HR/Payroll Assistant utilizes strong organizational and communication skills daily to manage multiple administrative tasks efficiently and support employee relations. Proficiency in Microsoft Office enables the creation and maintenance of accurate records, payroll reports, and correspondence. Knowledge of HR principles and employment laws ensures compliance and helps in addressing employee inquiries effectively. Additionally, interpersonal skills are essential for fostering positive interactions with candidates, employees, and management, contributing to a collaborative and supportive workplace culture.