HR & Payroll Administrator

Ste. Michelle Rebrand; Woodinville (WA); On-site; USD 70,000 - 91,000; Full time

Benefits offered by this job

Health care coverage

Paid vacation & holidays

401(k) with employer match

Employee wine discounts

Job summary

Ste. Michelle Wine Estates is seeking an HR & Payroll Administrator to manage high‑volume, multi‑state payrolls and related taxes for 850+ employees.

You will handle UKG Pro Payroll Back Office, Workforce Management, and Concur while ensuring accuracy and compliance with laws. Based near Woodinville, WA, you will split time between on-site and remote work as required and support HRIS activities, reporting, and benefits processes.

Qualifications

• Bachelor’s degree and five plus years of progressively responsible payroll experience, or an equivalent combination of education and experience
• Experience with high-volume, multi-state payroll for 850+ employees
• Experience processing garnishments, child support orders, levies, and deductions
• Knowledge of payroll and general accounting principles, laws and practices
• Experience with UKG Pro Payroll Back Office, UKG Workforce Management, UKG Payment Services, and UKG Pro People Analytics (IBM Cognos)
• Experience with Concur is preferred
• Meticulous attention to detail and ability to manage multiple priorities
• History of responsible conduct and fitness to be licensed

Responsibilities

• Payroll Administration: process biweekly, weekly, and multi-state payrolls for 850+ employees
• Enter and audit payroll data, track time/attendance, issue payments, and resolve issues
• Coordinate with third-party tax service provider for taxes and filings
• Respond to payroll questions from employees and partners
• Prepare reconciliations and journal entries for close activities
• Issue and maintain corporate cards and manage expense reports
• Review and process expense reports per T&E policy
• HRIS Administration: maintain UKG Pro and Workforce Management systems
• Create reports, support HR/Payroll/Benefits, and advise on system processes

Skills

Payroll processing

UKG Pro Payroll

Multi-state payroll

Concur

HRIS administration

Timekeeping & attendance

Education

Bachelor’s degree

Tools

UKG Pro Payroll Back Office

UKG Workforce Management

UKG Payment Services

UKG Pro People Analytics

Concur

Job description

Description

An HR & Payroll Administrator job in Woodinville, WA is available at Ste. Michelle Wine Estates (SMWE). The HR & Payroll Administrator ensures accurate and timely processing, calculation, payment, recording, filing, and reporting of multi-state payrolls and related payroll taxes for salaried and hourly employees. The role performs these responsibilities in accordance with company policies and procedures; federal, state, and local employment and tax regulations; and established payroll deadlines. This position also oversees the company’s travel and expense (T&E) and corporate card program through Concur.

Please note: Successful candidate will need to be based within commuting distance of our Woodinville, WA location. This role requires 2 days per week on site.

HR & Payroll Administrator job responsibilities include:

Payroll Administration:

• Process biweekly, weekly, and special multi-state payrolls for more than 850 employees while meeting strict accuracy and deadline requirements
• Enter and calculate payroll data, including nonstandard and off-cycle payments; audit results; track employee time and attendance records; issue payments according to the payroll calendar; and resolve processing issues
• Coordinate with the third-party tax service provider to ensure payroll taxes are calculated, paid, recorded, filed, and reported accurately and on time
• Respond to payroll-related questions from employees and cross-functional partners
• Prepare reconciliations and month-end journal entries for monthly, quarterly, and year‑end close activities
• Issue and maintain corporate cards while assisting employees with expense report and card issue inquiries
• Review, audit, and process expense reports promptly while ensuring compliance with the company’s T&E policy
• Complete weekly expense uploads to the NetSuite general ledger

HRIS Administration:

• Maintain and support HR systems, with a primary focus on UKG Pro and Workforce Management, ensuring data accuracy, system integrity, and efficient HR operations
• Create, schedule, audit, and analyze reports to support HR, Payroll, Benefits, and Compensation
• Provide guidance and support to HR Business Partners regarding organizational changes, employee transactions, reporting, and system processes
• Execute and validate system imports, including job changes, compensation updates, performance management data, and other employee information
• Support benefit, compensation, and compliance processes and reporting, including leave of absence arrears, benefits eligibility audits, EEO/AAP reporting, and merit and bonus programs
• Identify opportunities to streamline HR processes, enhance system functionality, and improve the employee and manager experience through effective use of HR technology

Position requirements:

• Bachelor’s degree and five plus years of progressively responsible payroll experience, or an equivalent combination of education and experience
• Experience processing high-volume, multi-state payroll for a medium‑sized private company with more than 850 employees, including union payroll and related taxes and benefits
• Experience processing garnishments, child support orders, levies, and similar deductions
• Demonstrated knowledge of payroll and general accounting principles, as well as applicable laws, regulations, and practices.
• Experience with UKG Pro Payroll Back Office, UKG Workforce Management. UKG Payment Services, and UKG Pro People Analytics (IBM Cognos) is strongly preferred
• Experience with Concur is preferred
• Meticulous attention to detail and the ability to manage multiple priorities
• Strong analytical and problem‑solving skills, with the initiative to research reference guides and file specifications
• History of responsible use of alcohol and other appropriate conduct, as well as fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies.

Your Compensation:

$70,289.00 - $91,494.00 per year based upon relevant experience.

At Ste. Michelle Wine Estates we believe in paying our employees equal pay for equal work. Individual offers are made dependent upon a candidate’s prior experience and education level as it pertains to the role.

Benefits of working with Ste. Michelle Wine Estates:

Our Total Rewards programs are designed to attract, motivate, and retain talented, curious people with a passion for innovation, collaboration, continuous improvement, and growth. We offer leading programs thatinspire andreward superior performance and foster an inclusive, diverse, and healthy workforce.

• Health Care Coverage including medical, dental, vision & prescription – eligible on date of hire for full‑time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match
• Employee Wine Discounts

Culture at Ste. Michelle:

We Challenge:We are driven to succeed in everything we do, and we challenge ourselves and our team to perform at the highest level.

We Care:We put people first – our team, our consumers, our customers, our communities.

We Collaborate:We believe there is nothing we can’t accomplish – together – and we believe lifting up those around us is essential to achieving both individual and collective success.

Harvest your potential, Uncork the possibilities!

Ste. Michelle Wine Estates is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information, see the EEOC's " Equal Employment Opportunity is The Law " poster.

Ste. Michelle Wine Estates participates in E‑Verify. E‑Verify is a United States Department of Homeland Security website that allows businesses to determine the eligibility of their employees to work in the United States. Please visit the following website for additional information: https://www.e-verify.gov/about-e-verify/what-is-e-verify

Preferred

Bachelors or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.