HR Operations Support Specialist

Coastal Carolina University; Conway (SC); On-site; USD 38,000 - 49,000; Full time

Job summary

Coastal Carolina University seeks an HR Operations Support Specialist for the Office of Human Resources. This role coordinates front desk operations, onboarding activities, employment documentation, records administration, and mandatory training compliance to support efficient HR operations and exceptional customer service.

Key responsibilities include maintaining HR data, assisting with onboarding of employees and student employees, and providing administrative support across budgets,

Qualifications

• A high school diploma or GED with clerical/administrative experience.
• A bachelor’s degree may substitute for the required work experience.
• Two years of customer service, administrative support, Human Resources, higher education, or office operations experience preferred.

Responsibilities

• Serve as the primary contact for the Office of Human Resources, handling inquiries and routing requests.
• Maintain employee demographic data in HRIS and HR systems to ensure data accuracy and confidentiality.
• Coordinate mandatory training compliance and generate related reports.
• Provide administrative support for HR operations, including budgeting, procurement, and travel coordination.
• Coordinate onboarding activities for new hires and rehires.

Skills

Microsoft Office

Communication skills

Organizational skills

Education

High school diploma

Bachelor's degree substitution possible

Job description

Posting Details

Posting Summary

Classification Title

Human Resources Specialist

Classification Code

AG05

Pay Grade

GEN06

Subject to Drug/Alcohol Testing Guidelines

No

Subject to Credit Check

No

Internal Title

HR Operations Support Specialist

Department

Human Resources

Position Type

PCLS - Slotted Classified

Full or Part Time

Full-Time

Basis

12 mo.

Hours per week

37.5 hours per week

Normal Work Schedule

M-TH 8:00am-5:00pm and F 8:00am-12:30pm

Job Details

HR OPERATIONS SUPPORT SPECIALIST

Coastal Carolina University seeks applications for the position ofHR Operations Support Specialist for the Office of Human Resources.Serves as a key operational support position within the Office ofHuman Resources by coordinating front desk operations, onboardingactivities, employment documentation, records administration,mandatory training compliance monitoring, and other administrativefunctions that support efficient Human Resources operations andcustomer service.

Duties include, but are not limited to:

• Serves as the primary point of contact for the Office of Human Resources for internal and external constituents. Responds to phonecalls, emails, and walk-in inquiries, determines appropriaterouting, resolves routine issues, and provides informationregarding HR services, programs, and procedures. Monitors,prioritizes, responds to, and routes inquiries received through theHR shared email account. Responds to and routes HR inquiries toappropriate staff members. Provides support and guidance tointerview candidates and visitors regarding HR processes andprocedures. Assists with departmental communications and supportsfront desk operations to ensure exceptional customer service andeffective office operations.
• Maintains and updates employee demographic data into HRIS andother required HR systems, while supporting the accuracy,confidentiality, and integrity of employee information and HumanResources documentation. Serves as the primary coordinator foremployment verification requests. Assists with data review, asneeded.
• Coordinates and monitors mandatory training compliancerequirements for university employees. Maintains records, conductsfollow-up communications, monitors completion requirements,prepares reports, and supports departments and employees in meetingrequired training obligations.
• Provides administrative support for HR operations, including, butnot limited to, departmental budget and expenditure tracking, fundreallocations, budget preparation, procurement card transactions,purchase orders, and travel coordination. Oversees officesupply/equipment management, asset inventory tracking, conferenceroom scheduling, work order coordination, holiday scheduleadministration and communication, and other departmentaloperational functions. Coordinates operational schedulingactivities and maintains departmental resources necessary tosupport efficient HR operations.
• Coordinates and supports onboarding activities for new hires andrehires, including, butnot limited to, onboarding communications,required documentation, employment eligibility verification, FormI-9 completion, E-Verify processing, and compliance with onboardingrequirements for employees, student employees, andaffiliate/volunteers.

Required Qualifications:

A high school diploma or equivalent( GED ) and clerical or administrative experience. A bachelor’sdegree may be substituted for the required work experience.

Preferred Qualifications:

Two (2) years of customer service,administrative support, Human Resources, higher education, oroffice operations experiencepreferred. Experience supporting onboarding activities,financial/budget support, employmentdocumentation, recordsadministration, mandatory training compliance, orother Human Resources operational functions preferred.

Human Resources Specialist (AG05/61122722/ FTE -S01203P), full-timeposition with benefits. SC State Pay Grade: GEN06. Salary range:$37,944.00 (minimum) – $49,266.00 (midpoint). Normal work hours areMonday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special schedulingneeds of the university.

Coastal Carolina University is a public comprehensive liberal artsinstitution located in Conway, South Carolina, just nine miles fromthe Atlantic coastal resort city of Myrtle Beach. Coastal CarolinaUniversity enrolls over 12,000 students from 48 states and 53nations. The University is accredited by the Southern Associationof Colleges and Schools Commission on Colleges to award thebaccalaureate and master’s degrees of national and/or regionalsignificance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree ininstructional technology, and PhD degrees in marine science:coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regardto race, color, religion, sex, sexual orientation, gender identity,citizenship status, national origin, or because an employee orapplicant for employment is an individual with a disability or adisabled veteran, a Armed Forces service medal veteran, a recentlyseparated veteran, or an active duty wartime or campaign badgeveteran, or other “protected veteran,” as defined by law. CoastalCarolina University is an EO/AA employer.

Required Qualifications

A high school diploma and clerical or administrative experience. Abachelor’s degree may be substituted for the required workexperience.

Preferred Qualifications

Two (2) years of customer service, administrative support, Human Resources, higher education, or office operations experience preferred. Experience supporting onboarding activities,financial/budget support, employment documentation, records administration, mandatory training compliance, or other Human Resources operational functions preferred.

Knowledge, Skills & Abilities

Proficiency in utilizing Microsoft Office (Word, Excel, Access, andOutlook). Exceptional analytical skills, communication, andorganizational skills. Ability to handle multiple projectssimultaneously and meet deadlines is required. Strongorganizational, computer, andcommunication skills (oral andwritten). Ability to multi-task and adhere to deadlines.Demonstrated customer service skills are necessary. Ability toresolve issues and make sound business decisions. Ability to maintain confidentiality and handle sensitive employee information.Strong attention to detail and accuracy in records management anddata entry. Ability to manage multiple deadlines and prioritizecompeting responsibilities. Ability to communicate professionallywith employees, applicants, departments, and external constituents.Ability to interpret and follow established procedures related toonboarding employment verification, records administration, andcompliance-related activities.

Posting Detail Information

Posting Number

FTE-S01203P

Number of Vacancies

1

Desired Start Date

10/26/2026

Job Open Date

10/02/2026

Job Close Date

10/09/2026

Open Until Filled

No

Quicklink for Posting

https://jobs.coastal.edu/postings/122827

Job Duties

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is your highest level of education completed?
   • High School Diploma or GED
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • Doctoral

Applicant Documents

Required Documents

1. Cover Letter / Letter of Application
2. Resume
3. Reference List

Optional Documents

1. Other Document 1
2. Other Document 2
3. Other Document 3