HR Operations Specialist – Field Workforce

Holistic Partners, Inc; Plano (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Holistic Partners, Inc. in Plano, TX seeks an HR Operations Specialist to manage day-to-day HR activities for a large field workforce, coordinate with staffing vendors (1099), and recruit junior to mid-level engineers.

The role requires hands-on experience supporting field employees and managing staffing vendor relationships in a fast-paced environment. Responsibilities include onboarding, documentation, attendance and timesheet follow-up, offboarding, maintaining records, and coordinating

Qualifications

• Experience in HR operations, workforce coordination, and recruitment.
• Hands-on experience supporting field or distributed workforce.
• Experience coordinating with staffing vendors and independent contractors.
• Experience recruiting junior to mid-level engineers or technical personnel.
• Strong communication, organization, follow-up, and problem-solving skills.
• Proficiency in Excel and familiarity with HRIS or applicant tracking systems.

Responsibilities

• Manage HR support for a large field workforce deployed across multiple locations.
• Coordinate onboarding, employee documentation, attendance and timesheet follow-up, and offboarding.
• Serve as the primary HR contact for field employees and coordinate with project managers to resolve workforce concerns.
• Maintain accurate employee records and track deployment, transfers, staffing availability, and attrition.
• Coordinate payroll inputs with finance and support employee communication and policy implementation.
• Coordinate with vendors supplying independent contractors (1099) to meet project staffing needs.
• Communicate requirements, availability, start dates, deployment locations, and assignment changes.
• Track contractor onboarding documentation, agreements, assignment status, and extensions.
• Coordinate timesheet approvals and invoice discrepancies with vendors, project managers, and finance.
• Maintain clear employee and contractor processes and maintain classification or contractual questions to the appropriate internal team.
• Handle end-to-end recruitment for junior to mid-level engineering and technical positions.
• Source candidates through job portals, professional networks, referrals, and staffing partners.
• Screen candidates for relevant skills, experience, location, compensation expectations, and availability.
• Coordinate interviews, collect feedback, and manage offer and joining follow-up.
• Maintain recruitment trackers and build a pipeline for upcoming project requirements.

Skills

HR operations

Recruitment

Staffing coordination

Communication

Tools

Excel

Job description

Job Title: HR Operations Specialist – Field Workforce

Duration:: Full-Time

Interview: Virtual

Role Overview

• Client is seeking an HR Operations Specialist to manage day-to-day HR activities for a large field workforce, coordinate with staffing vendors supplying independent contractors (1099), and recruit junior to mid-level engineers.
• The ideal candidate will have hands-on experience supporting field employees, managing staffing vendor relationships, and handling recruitment in a fast-paced environment.

Key Responsibilities

Field Workforce HR Operations

• Manage HR support for a large workforce deployed across multiple customer and project locations.
• Coordinate onboarding, employee documentation, attendance and timesheet follow-up, and offboarding.
• Serve as the primary HR contact for field employees and coordinate with project managers to resolve workforce concerns.
• Maintain accurate employee records and track deployment, transfers, staffing availability, and attrition.
• Coordinate payroll inputs with finance and support employee communication and policy implementation.

Staffing Vendor and Contractor Coordination

• Coordinate with vendors supplying independent contractors (1099) to meet project staffing needs.
• Communicate requirements, availability, start dates, deployment locations, and assignment changes.
• Track contractor onboarding documentation, agreements, assignment status, and extensions.
• Coordinate timesheet approvals and invoice discrepancies with vendors, project managers, and finance.
• Maintain clear employee and contractor processes and maintain classification or contractual questions to the appropriate internal team.

Recruitment

• Handle end-to-end recruitment for junior to mid-level engineering and technical positions.
• Source candidates through job portals, professional networks, referrals, and staffing partners.
• Screen candidates for relevant skills, experience, location, compensation expectations, and availability.
• Coordinate interviews, collect feedback, and manage offer and joining follow-up.
• Maintain recruitment trackers and build a pipeline for upcoming project requirements.

Required Qualifications

• Experience in HR operations, workforce coordination, and recruitment.
• Hands-on experience supporting a large field or distributed workforce.
• Experience coordinating with staffing vendors and independent contractors.
• Experience recruiting junior to mid-level engineers or technical personnel.
• Strong communication, organization, follow-up, and problem-solving skills.
• Proficiency in Excel and familiarity with HRIS or applicant tracking systems.
• Ability to manage confidential information and multiple staffing priorities.

Preferred Experience

• Background in telecommunications, network infrastructure, engineering services, or field services.
• Experience supporting employees and contractors across multiple project locations.