HR Operations Specialist (CONTRACT)

TransMedics, Inc.; New Jersey; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical with Health Reimbursement Account

Dental

Vision

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

Short Term Disability

Long Term Disability

401K Plan

Pet insurance

Employee Stock Purchase Plan

Job summary

TransMedics, Inc. is seeking a Data Entry Specialist to ensure the maintenance and accuracy of employee data within the Workday HCM system. Responsibilities include entering and updating employee information, conducting data audits, and providing HR operational support. The ideal candidate will have 2 years of experience in data entry, a strong attention to detail, and the ability to work with confidential information. Comprehensive benefits including medical, dental, and 401(k) plan offered.

Qualifications

• 2 Years of Experience in Data Entry in Workday HCM.
• Strong attention to detail and accuracy.
• Ability to work independently and follow standardized processes.

Responsibilities

• Enter, update, and maintain employee data in Workday.
• Conduct regular data audits to ensure accuracy.
• Respond to routine HR inquiries related to employee data.

Skills

Attention to detail

Organizational skills

Data entry proficiency

Confidentiality

Time-management

Education

Associate's Degree

Tools

Workday HCM

Microsoft Excel

Job description

Job Description

POSITION SUMMARY

Reporting into the Senior Director, Total Rewards, you will be responsible for accurately entering, updating, and maintaining employee data and personnel files within the Workday Human Capital Management (HCM) system. This role supports all functional areas of the Human Resources team by ensuring data integrity, compliance, and timely processing of employee information.

Our ideal candidate is highly detail-oriented, organized, comfortable working independently, and able to work with large amounts of confidential data.

Responsibilities

• Enter, update, and maintain employee data in Workday, including job changes, terminations, compensation updates, job profiles, and compensation records.
• Conduct regular data audits to ensure accuracy, completeness, and data integrity.
• Identify, correct, and resolve data errors or discrepancies in a timely manner.
• Adhere to established data entry standards, workflows, and approval processes within Workday.
• Provide HR operational support during high-volume periods such as open enrollment, performance cycles, and merit increases.
• Assist with basic reporting and data extracts as requested.
• Document and maintain data entry procedures, guidelines, and updates.
• Respond to routine HR or system-related inquiries related to employee data.
• Support the Senior HR Operations & Communications Specialist with onboarding activities, including New Hire Orientation and reviewing new hire data for accuracy.
• Ensure compliance with data privacy, security, and regulatory requirements.
• Perform additional TransMedics duties and responsibilities as assigned.

Projects defined for this contract position are

• Supporting Senior HR Operations Specialist with initiating One-Time-Payments
• Supporting HRBPs with initiating Job Changes and Terminations
• Supporting Senior Director, Total Rewards with Creating and Maintaining Job Profile Data
• Supporting Talent Acquisition with Job Requisition Updates

Management Responsibilities

This position will not have management responsibilities.

Physical Attributes

• General office environment working on-site 5 days per week in Andover, Massachusetts.

Minimum Qualifications

• 2 Years of Experience in Data Entry in Workday HCM
• Associate's Degree Required

Preferred Qualifications

• Experience with Workday EIBs and data uploads.
• Strong attention to detail and accuracy
• Ability to work with confidential and sensitive information
• Basic proficiency with Microsoft Excel and data entry tools
• Strong organizational and time-management skills
• Ability to follow standardized processes and meet deadlines independently
• Familiarity with HR concepts such as onboarding, job changes, or payroll data
• Experience working in an HR, Payroll, or administrative environment
• Confident working with high volumes of confidential data

Employee Benefit

• Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA
• Dental
• Vision
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Short Term Disability
• Long Term Disability
• 401K Plan
• Pet insurance
• Employee Stock Purchase Plan

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.