HR Operations Specialist

TUNE, Inc.; Sacramento (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

An established education organization is seeking an HR Operations Specialist to enhance HR efficiency through data analysis and recruitment support. In this role, you will manage confidential HR functions, conduct data analysis for recruitment and retention, and ensure compliance with HR regulations. This position offers an opportunity to contribute to a mission-driven organization focused on closing the achievement gap and preparing students for success. If you are passionate about HR and have a keen eye for detail, this role is perfect for you to make a meaningful impact in the education sector.

Qualifications

• Bachelor's degree in HR or related field is typically required.
• 1-3 years of experience in HR data analysis or recruitment.
• Strong proficiency in data analysis tools is essential.

Responsibilities

• Conduct monthly data analysis and ongoing retention data analysis.
• Manage invoicing and reimbursement processes accurately.
• Oversee HR project management activities related to evaluations.

Skills

Analytical Skills

Organizational Skills

Project Management

Communication Skills

Collaboration Abilities

Detail-Oriented

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Bachelor's degree in Data Analytics

Tools

Google Sheets

Excel

HRIS systems

BI software

Applicant Tracking Systems (ATS)

Job description

THIS IS AN ONSITE POSITION IN SACRAMENTO, CA - NO RELOCATION AVAILABLE. *NO OUTSIDE AGENCIES*

About the Employer

Rex and Margaret Fortune School of Education is a comprehensive education system including non-profit preschools, a network of tuition-free, public charter schools (TK-12th), and a school of education with a masters program and educator preparation programs accredited by the California Commission on Teacher Credentialing in Sacramento/San Bernardino County. We prepare students for college starting in preschool Transitional Kindergarten in San Bernardino and Sacramento Counties and are focused on closing the African American achievement gap.

Our Mission:

To graduate high achieving students of good character prepared for college and citizenship in a democratic society.

Our Vision:

To prepare teachers for service in public schools with competence and sensitivity that will enable them to develop students to their fullest potential.

Our Approach:

At Fortune School our education philosophy is The Five Pillars--1) High Expectations, 2) Choice and Commitment, 3) More Time, 4) Focus on Results, 5) Citizenship. We follow this philosophy in all our academic programs in service to the wide range of people we serve from preschool to masters.

Job Summary: The HR Operations Specialist is responsible for managing and performing confidential tasks related to key HR functions, including data analysis of recruitment and retention, maintaining personnel records, and handling various administrative tasks. This role supports the Human Resources Department by ensuring efficient processes and accurate reporting, contributing to informed decision-making. The HROA plays a vital role in maintaining smooth HR operations and providing effective administrative support to enhance the department’s overall efficiency.

Essential Duties and Responsibilities:

• Duties include but are not limited to:

Data Analysis and Reporting:

• Conduct monthly data analysis and ongoing retention data analysis with comprehensive reporting.
• Execute an annual retention study and compile findings for strategic initiatives.

Recruitment and Hiring:

• Active and passive candidate sourcing (e.g., LinkedIn Recruiter, Indeed, Handshake, etc.).
• Application review support.
• Create, maintain, and oversee the annual hiring board.
• Develop hiring projections and ensure alignment with organizational needs.
• Track and report on interview-to-recruit (ITR) responses to optimize the hiring process.

Performance Management:

• Set and monitor data related to performance evaluations.
• Manage and execute the annual performance evaluation process to ensure timely completion.

Compliance and Team Coordination:

• Distribute compliance-related information across the HR team to ensure adherence to policies.
• Support the team in maintaining compliance with relevant HR regulations and standards.

Renewal and Record Tracking:

• Monitor renewal tracking and ensure all relevant deadlines are met.
• Track and report on EOS (Employee Opinion Survey) data to drive informed decision-making.

Administrative Support:

• Manage invoicing and reimbursement processes to ensure accurate and timely financial transactions.

Project and Process Management:

• Oversee HR project management activities related to evaluation processes and maintain structured documentation.

Education and Experience

Education:

• Bachelor’s degree in Human Resources, Business Administration, Data Analytics, OR a related field is typically required. Relevant experience may be substituted.

Experience:

• Minimum of 1-3 years of experience in HR data analysis, recruitment, OR a similar role that involves project management and reporting.
• Experience in performance evaluation processes and HR project execution.
• Experience with data tracking, retention analysis, and compliance is essential.
• Familiarity with HR software and applicant tracking systems (ATS) is preferred.
• Strong proficiency in using data analysis tools (e.g., Google Sheets, Excel, HRIS systems, or BI software).

Skills:

• Excellent analytical, organizational, and project management skills.
• Strong communication and collaboration abilities.
• Detail-oriented with a high degree of accuracy in handling data and reports.

Working Conditions:

• Hearing and speaking to conduct group training, exchange information in person electronically, and over the telephone.
• Ability to read printed material and computer screens. Ability to understand speech at normal levels.
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
• Kneeling, bending at the waist, and reaching overhead above the shoulders and horizontally to retrieve and store files and supplies.
• Ability to climb stairs, bend, reach, walk, sit and stand for extended periods of time. Ability to lift and carry 10 pounds.
• Accommodations will be made to enable individuals with disabilities to perform the essential job functions.

$20 - $22 an hour

At Fortune School of Education, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $20.00 to $22.00 per hour.

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Fortune School of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.