HR Operations & Recruitment Assistant

S WE San Diego; San Diego (CA); On-site; USD 51,000 - 57,000; Full time

Benefits offered by this job

Up to 13 employer-paid days off per yr

Free transit pass for you and family

On-site gym and membership

Wellness programs

Job summary

MTS in San Diego seeks a Human Resources Assistant to serve as the HR receptionist and support benefits, talent acquisition, and training teams. You will maintain the electronic document management system and issue ID cards for employees and contractors.

Responsibilities include data entry in HRIS and online benefits systems, assisting applicants, coordinating recruitment activities, scheduling screenings and orientation, and handling confidential personnel information with discretion.

Qualifications

• Knowledge of MTS policies and regulations and ability to apply them.
• Experience using ADP and HRIS software.
• Ability to write letters, memoranda and reports in clear, grammatical English.
• Ability to communicate clearly and diplomatically in person or small groups.
• Ability to manage priorities and meet deadlines without detailed instructions.
• Proficiency with Microsoft Word and Excel; ability to learn other software.

Responsibilities

• Serves as receptionist for the Human Resources, Payroll, Risk Departments.
• Answers questions regarding hiring procedures, open positions, payroll forms and MTS policies and procedures.
• Assists with data entry in the HRIS and online benefits systems.
• Assists applicants with online submissions, by phone, email, and in-person at kiosks in the HR lobby.
• Troubleshoots RM (ATS) applicant issues and updates notes in RM.
• Sends forms and emails to mass applicant batches through Virtual Edge.
• Assists with full-cycle recruitment for entry-level positions; posting, screening, interviewing, background checks and references.
• Schedules new-hire physical examinations, orientation, and audits new-hire entries in payroll/HRIS.
• Responds to employment verifications.
• Maintains the HR Jobs Email and responds to inquiries.
• Maintains scanned employee files in the document management system and handles confidential information.
• Determines eligibility and issues ID cards to employees, contractors, retirees and dependents.
• Assists in planning employee recognition functions.
• Verifies accuracy of personnel information in HRIS.
• Responds to inquiries from the public and directs to appropriate contact.
• Stocks supplies in the HR office.
• Assists with special projects and performs other duties.

Skills

ADP HRIS

HRIS

MS Word

MS Excel

Communication

Attention to detail

Diplomacy

Education

Bachelor's degree in business administration/public administration/related field

Tools

ADP

RM (ATS) Recruitment Management

Virtual Edge

Job description

MTS in San Diego seeks a Human Resources Assistant to serve as the HR receptionist and support benefits, talent acquisition, and training teams. You will maintain the electronic document management system and issue ID cards for employees and contractors.

Responsibilities include data entry in HRIS and online benefits systems, assisting applicants, coordinating recruitment activities, scheduling screenings and orientation, and handling confidential personnel information with discretion.