HR Operations & Projects Specialist

City of Garland; Garland (TX); On-site; USD 61,000 - 70,000; Full time

Job summary

City of Garland provides professional administrative and operational support to the Human Resources Department, serving as the first point of contact at the HR front desk and coordinating meetings, budgets, and procurement. The role requires strong initiative, discretion, and ability to manage multiple priorities in a city environment.

Minimum qualifications include an Associate's degree and 3 years of related experience; preferred include a Bachelor's degree and 4–6 years in HR with Workday

Qualifications

• Associate's degree in human resources, business administration or a related field.
• Three years of progressively responsible administrative, human resources, business operations, or related experience, including experience providing support to management or executive-level staff.

Responsibilities

• Executive and Management Support: Provides professional administrative and operational support to executive-level and management staff, including coordinating meetings, preparing correspondence and documents, tracking assignments, maintaining records, and supporting departmental initiatives.
• Budget and Procurement Administration: Assists with the development, monitoring, and administration of the Human Resources Department budget. Serves as the Department Purchasing Coordinator and coordinates purchasing and procurement activities, including purchase requisitions, purchase orders, invoices, expenditures, and related documentation.
• Vendor and Contract Coordination: Coordinates with vendors, Purchasing, and other internal partners regarding departmental purchases, contracts, service agreements, renewals, invoices, and related matters.
• Departmental Operations and Customer Service: Serves as a primary point of contact at the HR front desk and provides professional, responsive customer service to employees, applicants, vendors, and visitors.
• Project and Initiative Management: Coordinates and independently manages multiple projects, assignments, and departmental initiatives.
• Communications, Records, and Documentation: Prepares, edits, and distributes correspondence, reports, presentations, spreadsheets, and other departmental documents.
• Confidential Matters and Professional Judgment: Handles sensitive, confidential matters with tact, discretion and sound judgment.
• Supports departmental meetings, events, and special projects and performs other related duties as assigned.

Skills

Administrative procedures

Budget & procurement

Microsoft 365

Workday HCM

Financial tracking

Communication

Time management

Independent judgment

Research & reporting

Education

Associate's degree in HR or related field

Bachelor's degree in related area

Tools

Excel

Word

PowerPoint

Job description

City of Garland provides professional administrative and operational support to the Human Resources Department, serving as the first point of contact at the HR front desk and coordinating meetings, budgets, and procurement. The role requires strong initiative, discretion, and ability to manage multiple priorities in a city environment.

Minimum qualifications include an Associate's degree and 3 years of related experience; preferred include a Bachelor's degree and 4–6 years in HR with Workday