HR Operations & Payroll Specialist (US NY)

Polymercapital; New York (NY); In loco; USD 70.000 - 110.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid Annual Leave

Medical Group Insurance

Gym reimbursement

DEI and Philanthropy Initiatives

Professional Learning & Development

Descrizione del lavoro

Polymer Capital Management is seeking an Associate, Human Capital in New York to support payroll processing, HR administration, and lifecycle activities. You will partner with HR, Finance, and business leaders to ensure accurate multi-state payroll, benefits, and compliance.

Responsibilities include working with ADP and vendors, managing visas, coordinating recruitment, and handling onboarding and offboarding.

Competenze

• 3–5 years in HR operations, payroll, or HR generalist roles in financial services or fast-paced environments.
• Strong ADP payroll experience, multi-state payroll, bonus structures.
• Knowledge of US payroll tax regulations and NY employment laws; benefits compliance a plus.
• Bachelor’s degree in HR, Business, Finance or related field; HR certifications are a plus.

Mansioni

• Process end-to-end payroll for US employees with tax compliance and timely funding.
• Ensure compliance with federal, state, and local wage and hour laws for NY and other states.
• Act as the primary liaison with ADP and payroll vendors; troubleshoot and optimize processes.
• Manage US work visa processes in coordination with immigration counsel and HR.
• Support end-to-end recruitment for US roles, including scheduling and ATS management.
• Prepare offer letters, conduct reference checks, collect necessary information, and secure approvals.
• Support onboarding: HRIS/ADP setup, background checks, Day 1 logistics.
• Support offboarding: terminate in systems, final pay, benefits cessation, access removal.
• Respond to employee pay/benefits/policy inquiries with discretion and service orientation.
• Collaborate with Asia HR team to align policies with US/NY requirements.

Conoscenze

Payroll operations

HR administration

Employee lifecycle

Communication

Formazione

Bachelor's degree in HR/Business/Finance

Strumenti

ADP

HRIS

ATS

Descrizione del lavoro

Polymer Capital Management is a market-neutral, multi-manager investment platform based in Asia and US, with a primary focus in Asia markets. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Role Overview

The Associate, Human Capital will support day‑to‑day HR operations for the New York office, with a primary focus on payroll processing, HR administration, and employee lifecycle activities (onboarding and offboarding). This is a hands‑on role suited to a collaborative team player who is comfortable working in a fast‑paced financial services environment and partnering closely with HR, Finance, and business leaders.

Key Responsibilities

• Process end‑to‑end payroll for employees, ensuring tax compliance and timely funding
• Ensure compliance with federal, state and local wage and hour laws, payroll tax regulations, and applicable employment regulations for New York (and any other US states where employees sit).
• Act as day‑to‑day point of contact with ADP and other HR/payroll vendors, troubleshooting issues and driving process improvements.
• Manage US work visa processes for new hires and employees by coordinating documentation, and internal approvals in partnership with external immigration counsel.
• Partner with hiring managers and the Human Capital team to support end‑to‑end recruitment for US roles, including scheduling interviews, coordinating candidate communication and managing the ATS system
• Prepare offer letters and related documentation, conduct reference calls, collection of required personal and compliance information, and alignment with internal approval workflows.
• Support employee onboarding: set up new hires in HRIS and ADP, coordinate background checks, and run Day 1 orientation logistics.
• Support employee offboarding: process terminations in systems, calculate and process final pay in line with New York requirements, coordinate notice letters, benefits cessation and access removal.
• Respond to employee queries on pay, benefits, policies and HR processes with a high level of discretion and service orientation.
• Partner with the broader Human Capital team in Asia to ensure consistency of policies, while adapting for US and New York‑specific regulatory requirements.

• 3–5 years of HR operations, payroll or HR generalist experience, ideally in financial services or a fast‑paced professional services environment.
• Strong, hands‑on experience with ADP payroll (similar platforms), including multi‑state payroll and bonus compensation structures.
• Solid understanding of US payroll tax regulations, New York employment laws and; exposure to benefits compliance (COBRA, ERISA) is preferred.
• Bachelor’s degree in Human Resources, Business, Finance or related field preferred; relevant payroll or HR certifications are an advantage but not mandatory

Competencies and Personal Attributes

• Highly detail‑oriented with strong numerical and analytical skills, able to manage confidential data with discretion.
• Hands‑on, proactive approach to operations, willing to dive into the details while maintaining a process‑improvement mindset.
• Collaborative team player with strong communication skills and a client‑service focus toward both employees and internal stakeholders.

Polymer Capital Management (US), LLC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Some of our Benefits

· Paid Annual Leave

· Medical Group Insurance

· Gym reimbursement

· DEI and Philanthropy Initiatives

· Professional Learning & Development Opportunities