HR Operations Associate — Payroll & Onboarding (NY)

Polymer Capital US; New York (NY); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Paid Annual Leave

Medical Group Insurance

Gym reimbursement

DEI Initiatives

Professional Learning & Development

Job summary

Polymer Capital Management in New York is seeking an Associate in Human Capital to support day-to-day HR operations, with a focus on payroll processing, HR administration, and employee lifecycle activities, including onboarding and offboarding. This hands-on role thrives in a fast-paced financial services environment and partners with HR, Finance, and business leaders.

You will manage end-to-end payroll for NY employees, ensure tax compliance, coordinate with ADP, support recruitment, and handle

Qualifications

• 3-5 years of HR operations, payroll or HR generalist experience, ideally in financial services or a fast-paced professional services environment.
• Strong, hands-on experience with ADP payroll (multi-state), including bonus compensation structures.
• Solid understanding of US payroll tax regulations, New York employment laws; COBRA/ERISA exposure preferred.
• Bachelor's degree in Human Resources, Business, Finance or related field preferred; relevant payroll/HR certifications advantageous but not mandatory.

Responsibilities

• Process end-to-end payroll for employees, ensuring tax compliance and timely funding.
• Ensure compliance with federal, state and local wage and hour laws, payroll tax regulations, and applicable employment regulations for New York.
• Act as day-to-day point of contact with ADP and other HR/payroll vendors, troubleshooting issues and driving process improvements.
• Manage US work visa processes for new hires and employees in partnership with external immigration counsel.
• Partner with hiring managers and the Human Capital team to support end-to-end recruitment for US roles, including scheduling interviews and ATS management.
• Prepare offer letters and related documentation, conduct reference calls, collect required information, and align with approvals.
• Support employee onboarding: set up in HRIS and ADP, coordinate background checks, and run Day 1 orientation logistics.
• Support employee offboarding: process terminations, calculate final pay, coordinate notices and benefits cessation.
• Respond to employee queries on pay, benefits, policies and HR processes with discretion and service orientation.
• Partner with Asia HC team to ensure policy consistency while adapting for US/NY requirements.

Skills

ADP payroll

Multi-state payroll

US payroll tax regulations

Benefits compliance

Education

Bachelor's degree in Human Resources, Business, Finance

Tools

ADP payroll system

HRIS

ATS

Job description

Polymer Capital Management in New York is seeking an Associate in Human Capital to support day-to-day HR operations, with a focus on payroll processing, HR administration, and employee lifecycle activities, including onboarding and offboarding. This hands-on role thrives in a fast-paced financial services environment and partners with HR, Finance, and business leaders.

You will manage end-to-end payroll for NY employees, ensure tax compliance, coordinate with ADP, support recruitment, and handle