HR Operations Coordinator

WESCO; Alsip (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Career growth

Referral rewards

Tuition reimbursement

National discounts

Job summary

Wesco in Alsip, IL is seeking a full-time HR Coordinator to provide administrative support to the Human Resources department. You will help with onboarding, maintain accurate employee records, and assist with HR documentation and compliance.

The role features a Monday–Friday schedule with regular hours, along with competitive benefits and opportunities for career growth within a global Fortune 250 distributor.

Qualifications

• Associate's degree or equivalent in HR, business, or related field.
• 1–3 years HR or administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and HRIS systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain and update employee records in HR systems.
• Assist with onboarding and new hire documentation.
• Process start dates and changes in HR systems.
• Draft and send welcome emails to new hires.
• Coordinate orientation logistics and materials.
• Manage onboarding folders and required forms.

Skills

Organizational skills

Microsoft Office

HRIS experience

Communication

Education

Associate’s degree in HR or related field

Tools

HRIS systems

Job description

At Wesco, we give you an opportunity for a career and a great work environment. We are hiring immediately for a full-time HR Coordinator to provide administrative and operational support to the Human Resources department. This role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance. We are Wesco. We enable the connected world – you help turn on the lights.

Shift : Monday - Friday; 8:00 a.m. - 5:00 p.m.

What’s in it for you:

In addition to best-in-class benefits (insurance, PTO, 401k, etc.) we offer:

• A CAREER. The door is open to other positions within Wesco once you have mastered this role

• Employee referral rewards

• Tuition reimbursement

• National discounts on commonly used items (phone plans, computers, Whirlpool appliances, etc.).

You matter at Wesco. We’re a global Fortune 250 distributor, but we’re also down to earth, people-first, place to work. Our teams are made up of people who care about continuous improvement, not big egos.

The HR Coordinator provides administrative and operational support to the Human Resources department. This role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance.

Key Responsibilities

• Performance Documentation: Maintain and update employee performance records in HR systems.

• Vacation Tracking: Monitor and record employee vacation schedules and balances.

• Employee & Emergency Contacts: Keep employee contact information and emergency details current.

• Facility Trainer Checklist: Coordinate training requirements for new employees and ensure completion of onboarding checklists.

• Supply Ordering: Manage ordering and inventory of HR-related supplies.

• System Access Tickets: Submit and track tickets for granting system access to new hires or role changes.

• Start Date Changes: Process and update employee start dates in HR systems.

• Onboarding Folder Preparation: Assemble and maintain onboarding materials for new hires.

• New Hire Welcome Emails: Draft and send welcome communications to new employees.

• Orientation Support: Arrange logistics for orientation sessions, including lunch and materials.

• Write-Up Tracking: Maintain master tracking of disciplinary write-ups and ensure proper documentation.

• Collaboration on Write-Ups: Work with supervisors and managers to process and file disciplinary actions.

• Storage & Electronic File Management: Organize HR storage rooms and maintain electronic filing systems for employee records.

Qualifications

• Associate’s level in Human Resources, Business Administration, or related field preferred.

• 1–3 years of HR or administrative experience.

• Strong organizational and communication skills.

• Proficiency in Microsoft Office and HRIS systems.

• Ability to handle confidential information with discretion.

We are Wesco. We enable the connected world. We are leading global distributor of Network & Security, Electrical and Utility Power Solutions. We are proud of our culture of ethics, honesty, diversity and growth. We reward initiative and original ideas. Wesco employs individuals around the world. We seek out and encourage diversity of thought and experience. Our differences strengthen our company and enrich our culture. It’s safe to say, you will be welcome here.

At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on.

Our Company’s greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits (https://www.wesco.com/us/en/our-company/careers/work-at-wesco.html#benefits) and active community engagement, we create an environment where every team member has the opportunity to thrive.

Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500® company.

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer.

Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This posting is for a current, active vacancy intended for immediate hire.