HR Operations Analyst

Commonwealth of VA Careers; Richmond (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Commonwealth of Virginia is seeking an HR Operations Analyst in Richmond to support HR operations. Responsibilities include Cardinal HCM data transactions, onboarding/offboarding, employee records, retirement processing, and benefits/leave administration with backup support across multiple programs.

The role requires knowledge of HR principles, HRIS systems, and compliance with employment eligibility. Teleworking options may be available; a SOEI may be required during tenure.

Qualifications

• Knowledge of HR principles, practices, and procedures.
• Knowledge of HRIS transactions, personnel records, retirement, onboarding, offboarding, benefits, and leave administration.
• Knowledge of employment eligibility verification requirements.
• Ability to interpret and apply HR policies, procedures, and program requirements.
• Ability to analyze HR information, identify discrepancies, and determine appropriate actions.
• Ability to maintain confidential employee and medical information.
• Experience with Cardinal HCM or a comparable HRIS.
• Experience administering or supporting employee retirement, benefits, and leave programs including VRS, VSDP, FMLA, STD, and Parental Leave.
• Experience with VNAV or comparable HR systems.
• Experience maintaining electronic personnel records.
• Experience conducting HR transaction or records audits.
• Experience working in Virginia state government HR.
• HR-related education, training, or professional certification.

Responsibilities

• Process employee and position transactions in Cardinal HCM and ensure data accuracy.
• Process hires, rehires, transfers, promotions, salary and position changes, retirements, separations, and other personnel actions.
• Maintain confidential, complete employee personnel records.
• Coordinate HR processes related to retirement.
• Coordinate onboarding and separation activities.
• Provide backup support for health benefits and inquiries.
• Provide backup support for FMLA, STD, and Parental Leave processes.
• Process the VNAV snapshot monthly and verify information.

Skills

HR principles

HRIS transactions

Confidentiality

Policy interpretation

Data analysis

Leave administration

Education

HR-related education/training

HR certification

Tools

Cardinal HCM

VNAV

Job description

Title: HR Operations Analyst

State Role Title:Human Resources Analyst I

Hiring Range: $60,000-$70,000

Pay Band: 4

Agency: Dept of Ed Central Operations

Location: RICHMOND

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education (VDOE) is recruiting for a Human Resources Operations Analyst to support the agency's Human Resources operations functions which will include but will not be limited to Cardinal HCM/HRIS transactions, management of personnel records, retirement processing, managing the E-Verify/I-9 processes, onboarding, offboarding, and other employee lifecycle activities, as well as, providing backup support for employee benefits and leave administration.
The HR Operations Analyst will be expected to perform the following duties:

• Process employee and position transactions in Cardinal HCM and ensures the accuracy and integrity of HR data.
  
• Process hires, rehires, transfers, promotions, salary and position changes, supervisor changes, retirements, separations, and other personnel actions.
  
• Maintain accurate, complete, confidential, and compliant employee personnel records.
  
• Coordinate HR processes associated with employee retirement.
  
• Coordinate HR operational activities associated with employee onboarding and separation.
  
• Provide backup support for health benefits administration, including employee inquiries and benefit transactions as assigned.
  
• Provide backup support for FMLA, Short-Term Disability (STD), Parental Leave, and related leave processes.
  
• Process the monthly VNAV snapshot and review VNAV information for completeness and accuracy.

Minimum Qualifications

• Demonstrated knowledge of human resources principles, practices, and procedures.
  
• Demonstrated knowledge of HRIS transactions, personnel records, retirement, onboarding, offboarding, benefits, and leave administration.
  
• Demonstrated knowledge of employment eligibility verification requirements.
  
• Ability to interpret and apply HR policies, procedures, and program requirements.
  
• Ability to analyze HR information, identify discrepancies, and determine appropriate actions.
  
• Ability to maintain confidential employee and medical information.

Additional Considerations

• Experience with Cardinal HCM or a comparable HRIS.
  
• Experience administering or supporting employee retirement, benefits, and leave programs, including VRS, VSDP, FMLA, STD, and Parental Leave.
  
• Experience with VNAV or comparable benefits/HR systems.
  
• Experience maintaining electronic personnel records.
  
• Experience conducting HR transaction or records audits.
  
• Experience working in Virginia state government human resources.
  
• Human resources-related education, training, or professional certification.

Successful candidates must pass a criminal background check.

Commonwealth of Virginia employees may have teleworking options available.

Final teleworking agreements will be reviewed and approved upon hire.

This role will require completion of a Statement of Economic Interests (SOEI), which is filed annual with the General Assembly.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note:: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.